Executive Secretary📣 Job Ad

Join EY as an Executive Assistant in Jeddah!
As part of our Core Business Services (CBS) team, you will provide crucial support in various business enablement functions that drive our organization's success. You will work with some of the largest organizations in MENA, enhancing your skills and building strong relationships with key stakeholders and senior leaders.

Your Key Responsibilities:

• Provide high-level support to a small group of Partners and Executives.
• Organize and manage comprehensive diaries, travel, and accommodation.
• Screen emails and respond/action as required.
• Prepare expense claims and timesheets on a weekly basis.
• Screen phone calls and manage follow-up actions.
• Prepare and revise documents including presentations, emails, reports, and agendas.
• Coordinate internal and external client events as required.

Skills and Attributes for Success:

• Ability to build relationships with stakeholders.
• Exceptional written and verbal communication skills.
• Proficient in Microsoft Office suites.
• Excellent attention to detail and multitasking ability.
• Strong interpersonal skills and a friendly telephone manner.
• Team player who can collaborate with multiple teams.

Minimum Qualifications:

• 23 years of previous Executive Assistant experience in a corporate environment.

What We Offer:

• Competitive compensation package based on performance.
• Opportunities for continuous learning and career development.
• A diverse and inclusive culture.

If interested and meet the qualifications, we encourage you to apply as soon as possible!

Join United Feed Company as an Executive Secretary!
United Feed Co. is seeking a highly organised and proactive Executive Secretary to join our team in Jeddah, Saudi Arabia. This full-time position offers a challenging and rewarding opportunity to provide comprehensive administrative support to senior management.

Key Responsibilities:

• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations with accuracy and professionalism.
• Handle confidential information with discretion and maintain professionalism.
• Screen phone calls, emails, and visitors, directing inquiries appropriately.
• Coordinate and organise meetings, conferences, and other events, including logistics, catering, and materials.
• Manage and track expenses, invoices, and reimbursements.
• Provide general administrative support, including filing and maintaining office supplies.
• Conduct research and gather information as requested by the executive.
• Build and maintain strong working relationships with internal and external stakeholders.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time management skills with the ability to multitask effectively.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Bachelor's degree in Business Administration or a related field is preferred.

Join KEO International Consultants as an Executive Secretary!
We are a leading architectural and engineering firm dedicated to innovation and excellence in the built and natural environments, with over 60 years of experience. Our team is seeking a talented Executive Secretary to provide comprehensive administrative support to our senior leadership in Jeddah.

Key Responsibilities:

• Manage and coordinate office activities and schedules.
• Create and update databases for various projects.
• Assist in managing communications between executives, clients, and internal teams.
• Prepare letters, reports, and presentations using MS applications.
• Handle incoming correspondence efficiently.
• Facilitate document submission and ensure compliance with quality parameters.

Qualifications:
We are looking for a candidate with a Bachelor's Degree in Business Administration or related field and a minimum of 5 years of experience in an administrative role. This position is exclusively open for GCC nationals.

Join us and be part of our commitment to professional development and a supportive work environment!