Executive Secretary📣 Job Ad

Join our pioneering team at Thermo Fisher Scientific, where your work contributes to a grand mission: enabling our customers across the globe to make the world healthier, cleaner, and safer.

As the Executive Assistant and Office Coordinator for Saudi Arabia, your role will encompass a range of responsibilities from managing executive schedules to ensuring our office environment is organized and responsive to the needs of our team - enabling our leaders to focus on strategic objectives by efficiently managing their administrative tasks.

Key Responsibilities:

• Provide comprehensive administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements.
• Act as the initial contact for internal and external collaborators looking to engage with the executive team.
• Coordinate office operations, ensuring a well-organized and effective working environment, including managing office supplies and liaising with facility management.
• Implement office policies that promote company culture and vision, as well as managing office budgets.
• Coordinate with HR and other departments to ensure smooth operations and facilitate communication across teams.
• Plan and complete company events, meetings, and conferences, ensuring they align with corporate objectives and are performed flawlessly.
• Lead special projects and initiatives as directed by the executive team, contributing to the strategic objectives of the Saudi Arabia operations.

Minimum Requirements/Qualifications:

• Bachelor's degree in Business Administration, Management, or a relevant field, or equivalent experience.
• Proven experience as an executive assistant, or similar role, preferably within a multinational corporation.
• Outstanding organizational skills with the ability to multitask and prioritize work effectively.
• Strong communication skills, both written and verbal, and the ability to interact professionally with all levels of the organization.
• High level of discretion and confidentiality.
• Proficiency with Microsoft Office Suite and experience with virtual communication platforms.
• Proficiency in Arabic and English is essential.