Executive secretary Jobs in Saudi Arabia

We are a commercial bridge casting company looking for a professional executive secretary to join the team. The candidate will provide direct administrative and organizational support to the executive management, contributing to the efficient organization of daily business operations.

Responsibilities:

• Managing the daily schedules of executive directors.
• Coordinating meetings and events.
• Preparing reports and presentations using Microsoft Office.
• Interacting with clients and suppliers to build strong relationships.
• Managing documents and files in an organized manner.
• Providing administrative support to various teams.
• Monitoring budgets and expenses.
• Developing and implementing work procedures to improve efficiency.

Requirements:

• Bachelor's degree or higher diploma.
• 2 - 10 years of experience in the same field.
• Strong organizational skills.
• Proficiency in Microsoft Office.
• Proficiency in English, both spoken and written.

Join Our Team as an Executive Secretary!
We are looking for a dedicated Executive Secretary to become a vital part of our team in Dammam. As an Executive Secretary, you will play a crucial role in supporting the executive team and ensuring that our operations run smoothly.

Key Responsibilities:

• Provide administrative support to executives
• Manage correspondence and communications
• Organize and maintain files and documents
• Assist in preparing reports and presentations

Requirements:

• Diploma or Bachelor’s degree in a related field (preferably Executive Secretariat)
• Intermediate level of English
• Proficiency in Microsoft Office applications

Location: Dammam
Apply now to be part of our team!

Job Title: Executive Secretary

Location: Dammam, Saudi Arabia

About the Client:
Our client is a reputable, diversified business group headquartered in Dammam with interests across real estate, infrastructure, and investments. The organization values excellence, integrity, and operational efficiency, and is seeking an organized, service-oriented Executive Secretary to support senior leadership.

Job Summary:
The Executive Secretary will provide high-level administrative and personal assistant support to senior executives. This role centers on expert calendar management, complex travel arrangements, meeting coordination, and preparing reports and presentations. The ideal candidate is discreet, detail-driven, highly proficient in Microsoft Office, and comfortable operating in a fast-paced, executive environment.

Key Responsibilities:

• Manage executive calendars: schedule, reschedule, and prioritize meetings across time zones; prepare briefs and agendas.
• Coordinate end-to-end travel: flights, visas, accommodation, ground transport, and detailed itineraries.
• Act as the primary point of contact between executives and internal/external stakeholders; screen calls and correspondence.
• Prepare, format, and proofread reports, presentations, and executive summaries using Microsoft Word, Excel, and PowerPoint.
• Track action items, deadlines, and follow-ups; ensure timely execution of tasks and decisions.
• Organize board and leadership meetings: logistics, rooms/VC links, materials, minutes, and action registers.
• Maintain confidential files, records, and databases with rigorous attention to detail.
• Handle general PA tasks: expenses, reimbursements, personal appointments, and document processing as needed.
• Support ad-hoc executive projects and light event coordination.

Key Requirements (Confirmed Must-Haves):

• Fluent English (spoken and written).
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Personal assistant (PA) skills with proven executive support experience.
• Calendar management expertise.
• Travel arrangements experience (domestic & international).
• Reporting skills (drafting, formatting, and consolidating executive reports).

Preferred Qualifications (Nice to Have):

• 3–5 years of experience supporting C-level or senior leadership.
• Strong business writing and presentation skills.
• Discretion and integrity in handling sensitive information.
• Familiarity with Arabic is a plus.
• Experience with video conferencing tools and basic project tracking.

About the Job
Tasalla is a Saudi company specializing in playground equipment for parks, park furniture, and water park solutions. We aim to achieve excellence by offering high-quality products and services that meet client needs and enhance project value. With a commitment to innovation, quality, and fostering long-term relationships, we prioritize improving the quality of life.

Role Description
This is a full-time, on-site role located in Riyadh for an Executive Secretary. The Executive Secretary will be responsible for managing administrative tasks such as scheduling, document preparation, maintaining records, and assisting executives to ensure efficient operations. The individual will serve as a point of contact for internal and external stakeholders, coordinate meetings, and provide organizational support to the executive team.

Qualifications

• Proficiency in clerical skills, including file management, scheduling, and organization.
• Strong communication skills and ability to interact effectively with clients, team members, and external stakeholders.
• Experience in company secretarial work and handling confidential information professionally.
• Capabilities in executive administrative assistance, including managing calendars and supporting project workflows.
• Customer service experience to provide excellent client and partner interaction.
• Strong attention to detail and time management skills.
• Proficiency in office software tools such as Microsoft Office Suite.
• Bachelor’s degree in Business Administration or related field.

Join Burjline Builders as an Executive Secretary to the CEO and Board of Directors!
We are seeking a highly organised, proactive, and exceptionally professional individual to support our executive team. This pivotal role plays a crucial part in ensuring the seamless and efficient operation of the CEO's office.

Responsibilities:

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage the CEO's complex diary and coordinate appointments.
• Organise Board and committee meetings, preparing agendas and recording minutes.
• Act as the primary point of contact for the CEO, managing communications and enquiries.
• Prepare and format various documents, including reports and presentations.
• Arrange domestic and international travel, including flights and accommodations.
• Maintain an efficient filing system for documents.
• Handle sensitive information with integrity.
• Undertake ad-hoc projects as required.

Qualifications:

• Proven experience as an Executive Secretary or similar role supporting C-level executives.
• Exceptional organisational and time-management skills.
• High level of discretion and understanding of confidentiality.
• Excellent written and verbal communication skills in English and Arabic.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal skills.
• A degree in Business Administration or related field is desirable.
• Previous experience in a corporate environment in Saudi Arabia or GCC is an advantage.

Join Our Team as an Executive Secretary
FNRCO is seeking a professional Executive Secretary to support our executives in Jaddalah, Riyadh, Saudi Arabia. This role is essential for ensuring smooth operations within our dynamic organization.

Key Responsibilities:

• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements while resolving conflicts efficiently.
• Act as the primary point of contact for internal and external stakeholders, screening and directing calls, emails, and correspondence appropriately.
• Prepare and edit correspondence, presentations, reports, and other documents with high accuracy and attention to detail.
• Coordinate meetings, conferences, and events, including agenda preparation, minute-taking, and follow-up on action items.
• Maintain confidential files, records, and databases in an organized and accessible manner.
• Process expense reports, invoices, and related administrative financial tasks.
• Coordinate complex travel arrangements, including itineraries, accommodations, and required documentation.
• Anticipate executive requirements and proactively address administrative needs.
• Liaise with internal departments to coordinate activities and communicate executive directives effectively.
• Manage office supplies, equipment, and services to ensure efficient operations.

Requirements:

• Education: Bachelor’s degree in Business Administration, Information Management, or a related field.
• Experience: Minimum 5 years’ experience as an Executive Secretary or in a similar role.

Join the Charitable Al-Birr Association in Taif Province
We announce the availability of an administrative job position titled Executive Secretary.

Required Qualifications:

• A minimum of a university degree
• Sufficient experience in administrative programs and Microsoft programs
• Full dedication
• Training courses and related programs
• Communication and persuasion skills
• Proficiency in using computers

Application Method:
Please send applications before the deadline, as the last date for submission is 22/9/447 AH.