Executive secretary Jobs in Saudi Arabia

Join Alkhorayef Petroleum Company as an Executive Secretary
Are you an organized professional with a passion for providing exceptional administrative support? Alkhorayef Petroleum Company, a leader in the Oil & Gas services sector, is seeking a talented Executive Secretary. This role is crucial in ensuring the effective management of the president's office by maintaining smooth communication and effective administrative procedures.

Responsibilities:

• Serve as the primary point of contact between the president and internal and external stakeholders, handling correspondence, emails, and phone calls professionally and promptly.
• Plan and coordinate meetings and appointments, including preparing agendas and necessary materials, and ensuring all participants are informed and prepared.
• Take accurate and concise minutes of meetings and distribute them to attendees.
• Manage travel arrangements for the executive team, including itineraries, accommodations, and transportation.
• Prepare and review documents, reports, presentations, and spreadsheets as needed.
• Follow up on action items for timely execution.
• Organize and prioritize tasks for efficient time management and workflow.
• Perform additional related duties as assigned.

Qualifications & Skills:

• Bachelor's degree in business administration or a related field.
• At least 4 years of experience in a similar role.
• Proven experience in executive administrative assistance, with expertise in managing calendars and scheduling.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Fluency in Arabic and English.
• Proficiency in MS Office.

Join Meem Co. for Hotel Management and Operation as an Executive Secretary!
As a key player in our organization, you will provide direct administrative and organizational support to our senior management, ensuring the efficient and professional conduct of daily office operations while maintaining confidentiality of information.

Main Tasks and Responsibilities:

• Correspondence Management:
  • Manage letters and emails, ensuring a timely response or forwarding to the appropriate authorities.
  • Draft official letters, management reports, and internal memos.
• Meeting Coordination:
  • Organize agendas, schedule meetings, and prepare minutes.
  • Ensure all required documents and presentations are available prior to meetings.
• Time and Appointment Management:
  • Organize the Executive Director's agenda and maintain a schedule of appointments.
  • Follow up on commitments and remind management as necessary.
• File Organization:
  • Establish an effective archiving system for both paper and electronic files.
  • Ensure confidentiality and easy retrieval of documents.
• Visitor and Call Service:
  • Welcome visitors and provide appropriate support.
  • Answer and direct phone calls professionally.
• General Administrative Support:
  • Prepare PowerPoint presentations, spreadsheets, and periodic reports.
  • Facilitate communication between senior management and employees.

Job Requirements:

• Educational Qualifications: Diploma or Bachelor's degree in Business Administration or equivalent.
• Experience: At least one year of experience as an Executive Secretary or equivalent.
• Skills:
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite.
  • Ability to manage time effectively and prioritize tasks.
  • Maintain confidentiality of sensitive information.
  • Tactful and professional demeanor in all interactions.

Join Our Team as an Executive Secretary at SSCL!

Are you a highly organized individual with a knack for supporting senior executives? At Saudi Service Company Limited (SSCL), we are seeking an Executive Secretary to provide high-level administrative and secretarial support to our leadership team. SSCL is a leader in service provision in Saudi Arabia, specializing in maintenance operations and facility management across various sectors.

Job Purpose:
As an Executive Secretary, your main responsibility will be to manage communications, schedules, and documentation for our executives, ensuring the efficiency of organizational operations.

Key Accountabilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Draft, review, and prepare correspondence and official documentation.
• Handle incoming and outgoing communications with professionalism and confidentiality.
• Organize and maintain accurate filing systems for confidential records.
• Coordinate travel arrangements and logistics for executive leadership.
• Assist in the preparation of board meetings and presentations.
• Track deadlines and follow up on pending tasks to ensure timely execution.
• Liaise with internal departments and external stakeholders for smooth communication.
• Maintain confidentiality and ensure compliance with company policies.
• Identify process improvement opportunities in executive support.

Job Specifications:
Minimum Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Diploma holders with extensive relevant experience may be considered.

Minimum Experience:

• 3–5 years of experience as an Executive Secretary or in a senior secretarial role.

Key Skills:

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite.
• Ability to manage sensitive information with discretion.
• Detail-oriented with high accuracy in documentation.
• Problem-solving and multitasking abilities under pressure.

Join us at SSCL and be part of a team committed to excellence and innovation in facility management!

Join Our Team as an Executive Secretary!

Faheem Certified Public Accountants is seeking a highly organized and proactive Executive Secretary to support our Managing Partner at our Jeddah office. This full-time, on-site position is an exciting opportunity for early-career Saudi professionals to thrive in a professional services environment.

About Us:
We are a leading professional services firm in Saudi Arabia, specializing in accounting, financial, and management services. Our commitment is to contribute to the growth of the business ecosystem in the Kingdom through tailored solutions and exceptional client service.

Role Overview:
The Executive Secretary will provide direct executive and administrative support to ensure efficient daily operations. Key responsibilities include:

• Managing daily calendars, appointments, and travel arrangements.
• Coordinating emails, phone calls, and official correspondence.
• Preparing reports, presentations, and business documents.
• Organizing meetings and recording minutes.
• Maintaining confidential files and documentation.
• Supporting administrative and strategic initiatives.

Qualifications:
The ideal candidate will have:

• Bachelor’s degree/Diploma in Business Administration or a related field.
• 0 to 3 years of relevant experience; fresh graduates are encouraged to apply.
• Excellent communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite.
• Strong organizational and multitasking skills.
• A high level of professionalism and attention to detail.

This position is preferable for Saudi nationals, providing an excellent platform for personal growth and exposure to executive-level operations within a prestigious firm.

Join our team at Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager!
We are seeking a highly organized and efficient individual who will provide top-level secretarial and administrative support. This role requires managing confidential information professionally and working with minimal supervision.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring effective coordination of meetings and appointments.
• Screen phone calls, handle correspondence, and take minutes at Executive Committee Meetings.
• Communicate and coordinate with various departments and staff as directed by the General Manager.
• Prepare and manage correspondences for GM’s signature and facilitate requests from corporate offices.
• Coordinate travel arrangements efficiently and maintain accurate filing systems.
• Prepare monthly financial data reports and uphold the office’s functionality and cleanliness.

Qualifications:

• Diploma education with a minimum of 5 years of secretarial experience, including 2 years in a senior management role.
• Excellent command of English and proficiency in MS Office applications.

Competencies:

• Strong communication skills and customer-oriented mindset.
• Self-motivated, detail-oriented, and ability to work as part of a team.
• Maintain professionalism in presentation and conduct.

If you are looking for a meaningful role that offers growth and a chance to contribute to our dynamic hospitality team, we encourage you to apply!

Join our team at Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager!
We are seeking a highly organized and efficient individual who will provide top-level secretarial and administrative support. This role requires managing confidential information professionally and working with minimal supervision.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring effective coordination of meetings and appointments.
• Screen phone calls, handle correspondence, and take minutes at Executive Committee Meetings.
• Communicate and coordinate with various departments and staff as directed by the General Manager.
• Prepare and manage correspondences for GM’s signature and facilitate requests from corporate offices.
• Coordinate travel arrangements efficiently and maintain accurate filing systems.
• Prepare monthly financial data reports and uphold the office’s functionality and cleanliness.

Qualifications:

• Diploma education with a minimum of 5 years of secretarial experience, including 2 years in a senior management role.
• Excellent command of English and proficiency in MS Office applications.

Competencies:

• Strong communication skills and customer-oriented mindset.
• Self-motivated, detail-oriented, and ability to work as part of a team.
• Maintain professionalism in presentation and conduct.

If you are looking for a meaningful role that offers growth and a chance to contribute to our dynamic hospitality team, we encourage you to apply!

Join Teef Najd Group as an Executive Secretary!
We are seeking a highly skilled Executive Secretary to provide exceptional administrative support to our senior executives. This key role is crucial in ensuring efficient operations and fostering effective communication across departments.

Key Responsibilities:

• Manage and organize the executive's calendar, scheduling appointments, meetings, and travel arrangements.
• Follow up on tasks and decisions to ensure timely execution and adherence to deadlines.
• Prepare, analyze, and present detailed reports using Microsoft Excel and Power BI.
• Coordinate data collection from different departments to support executive-level reporting and decision-making.
• Draft and edit professional correspondence, emails, and official documents.
• Organize and maintain confidential records and administrative systems for easy retrieval.
• Handle incoming and outgoing communications with discretion and professionalism.
• Prepare meeting materials, take minutes, and track action items from executive meetings.
• Develop and deliver PowerPoint presentations as requested.
• Coordinate travel arrangements including flight bookings and itineraries.
• Provide proactive administrative support for strategic initiatives.
• Perform additional administrative duties as assigned by executive leadership.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 3 years of experience in an executive or senior administrative assistant role.
• Advanced proficiency in Microsoft Office Suite, especially Excel, Outlook, PowerPoint, and hands-on experience with Power BI.
• Exceptional organizational and time management skills, attention to detail.
• Excellent verbal and written communication skills in both English and Arabic.
• Ability to handle confidential information with integrity.
• Strong personality with leadership qualities and discretion.
• Ability to work independently and manage multiple tasks simultaneously.

Role Objective
Provide high-level, confidential administrative support to the executive leadership team. As the successful candidate, you will act as a primary point of contact and gatekeeper, ensuring seamless daily operations and efficient communication across all levels of the organization.

Key Responsibilities

• Executive Support: Manage complex calendars, arrange travel, and organize high-level meetings, including agenda preparation and minutes.
• Communication & Confidentiality: Act as the primary liaison, handling correspondence in Arabic and English and managing sensitive documentation securely.
• Operational Liaison: Coordinate with internal/external stakeholders and support special projects as needed.

Qualifications & Requirements

• Experience: 5-6 years of executive support experience within the target industries.
• Language & Education: Bilingual (Arabic/English) proficiency and a relevant Bachelor's degree preferred.
• Technical Skills: Expert knowledge of MS Office Suite and digital tools.
• Preferred: Saudi.

Personal Attributes

• Strong organizational skills, discretion, and interpersonal abilities.