Executive secretary Jobs in Saudi Arabia

About the Role: We are seeking an experienced Executive Secretary to join our team at View. You will play a vital role in organizing and enhancing the efficiency of our office operations.

Key Responsibilities:

• Organizing and scheduling meetings, ensuring they commence on time.
• Preparing and organizing agendas based on priorities.
• Attending meetings, taking minutes, and documenting decisions and tasks for follow-up.
• Monitoring the implementation of decisions and plans to ensure timely completion.
• Managing internal and external communications (emails, letters, signatures).
• Creating and receiving periodic reports, recording them in their respective logs for safekeeping.
• Maintaining and organizing approved files and documents.
• Collaborating with various departments to ensure task completion.
• Reviewing documents and reports before submission for signature, ensuring compliance with company policies.
• Issuing invitations and organizing attendance for official and emergency meetings.
• Performing any other tasks assigned by the direct supervisor.

Requirements:

• Bachelor's degree or equivalent in Business Administration or related field.
• Experience in executive secretarial or administrative support roles.
• Proficiency in using computers and Microsoft Office applications.
• Strong organizational and planning skills, with the ability to work under pressure.

About the Role: We are seeking an experienced Executive Secretary to join our team at View. You will play a vital role in organizing and enhancing the efficiency of our office operations.

Key Responsibilities:

• Organizing and scheduling meetings, ensuring they commence on time.
• Preparing and organizing agendas based on priorities.
• Attending meetings, taking minutes, and documenting decisions and tasks for follow-up.
• Monitoring the implementation of decisions and plans to ensure timely completion.
• Managing internal and external communications (emails, letters, signatures).
• Creating and receiving periodic reports, recording them in their respective logs for safekeeping.
• Maintaining and organizing approved files and documents.
• Collaborating with various departments to ensure task completion.
• Reviewing documents and reports before submission for signature, ensuring compliance with company policies.
• Issuing invitations and organizing attendance for official and emergency meetings.
• Performing any other tasks assigned by the direct supervisor.

Requirements:

• Bachelor's degree or equivalent in Business Administration or related field.
• Experience in executive secretarial or administrative support roles.
• Proficiency in using computers and Microsoft Office applications.
• Strong organizational and planning skills, with the ability to work under pressure.

Join Our Team as an Executive Secretary!
Almana Hospitals is seeking a dedicated Executive Secretary to support our operations in the Eastern Province. With a rich history since 1949, we are committed to providing high-quality healthcare services and maintaining our standards through innovative practices.

Key Responsibilities:

• Provide administrative support to management.
• Ensure effective communication and correspondence.
• Manage schedules and coordinate meetings.
• Prepare reports and documents as needed.

Requirements:

• 13 years of experience in a Secretary role.
• Strong written and verbal communication skills in English.

If you are looking for a dynamic work environment where you can grow your career, we invite you to apply!

Join Our Team as an Executive Secretary at ISG!

International Schools Group (ISG) is seeking an energetic Executive Secretary to provide efficient, organized administration and finance related support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive’s schedule while performing a variety of administrative and finance related tasks.

Key Responsibilities:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative and finance support to the executive as required.
• Organize and maintain the executive’s calendar and arrange appointments.
• Prepare documents, reports, and keep minutes of meetings.
• Make travel arrangements for the assistant principal.
• Handle confidential documents ensuring they remain secure.
• Assist in supporting students and parents regarding their queries.
• Maintain records and ensure information is organized and easily accessible.
• Create and maintain events calendar, assist with event preparation.

Qualifications:
Minimum of Bachelor’s degree in a related field. Proven experience as an executive secretary or similar administrative role. Proficient in MS Office and Google Suite with strong organizational skills.

About Us:
International Schools Group (ISG) was founded in 1962 and serves expatriate families in Saudi Arabia. We provide high-quality education with a commitment to safety, collaboration, and growth. Join us in creating a nurturing educational environment!

Join Our Team as an Executive Secretary at ISG!

International Schools Group (ISG) is seeking an energetic Executive Secretary to provide efficient, organized administration and finance related support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive’s schedule while performing a variety of administrative and finance related tasks.

Key Responsibilities:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative and finance support to the executive as required.
• Organize and maintain the executive’s calendar and arrange appointments.
• Prepare documents, reports, and keep minutes of meetings.
• Make travel arrangements for the assistant principal.
• Handle confidential documents ensuring they remain secure.
• Assist in supporting students and parents regarding their queries.
• Maintain records and ensure information is organized and easily accessible.
• Create and maintain events calendar, assist with event preparation.

Qualifications:
Minimum of Bachelor’s degree in a related field. Proven experience as an executive secretary or similar administrative role. Proficient in MS Office and Google Suite with strong organizational skills.

About Us:
International Schools Group (ISG) was founded in 1962 and serves expatriate families in Saudi Arabia. We provide high-quality education with a commitment to safety, collaboration, and growth. Join us in creating a nurturing educational environment!

Join Alkhorayef Petroleum Company as an Executive Secretary
As a leading oil and gas services company headquartered in Dammam, we pride ourselves on our commitment to excellence and innovation. We invite you to be part of our dynamic team and contribute to the success of our operations across three continents.

Responsibilities:

• Serve as the primary contact between the president and internal & external stakeholders, handling correspondence, emails, and phone calls professionally.
• Plan and coordinate meetings, including preparing agendas and ensuring all participants are informed.
• Take accurate minutes during meetings and distribute them to attendees.
• Manage travel arrangements for the executive team, including itineraries and accommodations.
• Prepare and review documents, reports, presentations, and spreadsheets as needed.
• Follow up on action items to ensure timely execution of tasks.
• Provide administrative support to the president and executive team in daily operations.
• Handle confidential information with discretion and prioritize tasks for efficient workflow.
• Perform other related duties as assigned.

Qualifications & Skills:

• Bachelor's degree in business administration or equivalent.
• At least 4 years of experience in a similar role.
• Strong background in executive administrative assistance.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and fluent in Arabic & English.

Join Our Team as an Executive Secretary!
Elaf Group, a leading name in the Middle East Travel & Tourism industry, is looking for a dedicated Executive Secretary to ensure the smooth operation of our division/department. If you are a proactive individual with a knack for organization, we want to hear from you!

Key Accountabilities:

• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Provide administrative and clerical support to departments or individuals.
• Supervise office helpers, drivers, and other staff members of the department.
• Maintain the executive's agenda and assist in planning appointments, board meetings, and conferences.
• Manage a busy calendar, meeting coordination, and travel arrangements.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages).
• Handle confidential documents ensuring they remain secure.
• Conduct research and prepare presentations or reports as assigned.
• Record daily keeping and filing of documents.
• Check frequently and monitor the levels of office supplies and place appropriate orders.

Education:
A degree in business administration or related field is required.

Experience:
At least 3 years’ experience as a Secretary is preferred.

Skills/Attributes:

• Fluency in English in both written and oral forms.
• High command of MS Applications such as Word, PowerPoint, and Excel.
• Strong communication, follow-up, and monitoring skills.
• Excellent file management abilities.

About NAFFCO GROUP:
NAFFCO, founded in Dubai, UAE, is a world leader in life safety solutions. We specialize in offering complete safety solutions, including firefighting equipment, fire protection systems, fire alarms, security systems, and custom-made vehicles such as fire trucks and ambulances. With a dedicated team of over 15000 employees, NAFFCO exports its certified, high-quality products to over 100 countries. We are driven by our vision to protect life, environment, and property through innovative solutions.

Role Description:
This is a full-time Executive Secretary role located on-site in Dammam. The Executive Secretary will manage clerical tasks, provide executive administrative assistance, handle company secretarial work, and deliver customer service and communications support. This role involves coordinating meetings, maintaining records, and handling correspondence on behalf of executives.

Qualifications:

• Clerical Skills and Executive Administrative Assistance
• Company Secretarial Work and Communication skills
• Customer Service skills
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Proficiency with office software and equipment
• Bachelor's degree in Business Administration or related field preferred

Join Jeel as Executive Secretary to the CEO
📍 Location: Riyadh, Saudi Arabia
🏢 Division: CEO Office
👤 Reporting To: Chief Executive Officer

Ready to be the right hand of a visionary tech CEO?
At Jeel - a next-generation digital IT company and proud subsidiary of Riyad Bank - we’re looking for an Executive Secretary who thrives in high-stakes environments, understands discretion as a superpower, and can orchestrate the CEO’s office with polish, precision, and purpose. If you can balance diplomacy with urgency, prioritize a shifting schedule without blinking, and bring clarity to chaos - this role is made for you.

What You’ll Do

• Manage and prioritize the CEO’s dynamic calendar and high-level meetings
• Plan and execute seamless domestic and international travel logistics
• Draft executive-level communications, reports, and board documentation
• Coordinate cross-functional meetings, action trackers, and stakeholder updates
• Act as a liaison between Jeel’s CEO and Riyad Bank, board members, and senior partners
• Maintain CEO’s dashboard, project timelines, and briefing materials
• Handle confidential information and executive access with discretion and trust
• Support internal leadership offsites, cultural initiatives, and protocol events

What We’re Looking For

• Bachelor's degree in Business Administration, Management, or related field
• 5+ years of C-Suite support or executive office experience
• Experience coordinating with boards, group CEOs, and regional executives
• Mastery of Microsoft 365, Outlook, PowerPoint, SharePoint, and Notion
• High EQ, executive presence, and elite organisational skills
• Fluent in English (Arabic preferred), with impeccable written and verbal communication
• Unshakable integrity, confidentiality, and composure under pressure

Why Join Jeel?

• Be at the heart of one of Saudi Arabia’s boldest digital transformations
• Partner directly with Jeel’s CEO and senior leadership to shape strategy
• Grow your career in an innovation-first, high-performance culture
• Gain exposure to board-level interactions and fintech leadership
• Work in a mission-driven environment that blends startup agility with enterprise impact

Ready to move at CEO speed?
Apply now via LinkedIn or send your CV to c@**************.

Join Algihaz Holding as an Executive Secretary!
We are seeking a dedicated Executive Secretary to provide essential administrative support to our CEO and manage vital office functions.

Responsibilities:

• Provide administrative support to the CEO in daily activities.
• Manage multiple or complex calendars for meetings, travel arrangements, and other commitments.
• Keep the calendar up to date for monthly meetings.
• Handle the CEO’s phone calls and ensure attendance at important meetings.
• Perform executive support work, including preparation of presentations, memos, reports, and correspondence.
• Ensure timely collection and distribution of incoming/outgoing letters and legal documents.
• Develop summary reports and data analysis as directed by the CEO.
• Support logistic services including customer documentation and maintain filing systems.
• Assist with preparations for Audit and Risk Committee meetings.
• Perform any related tasks assigned by the CEO.

Required Skills:

• Proven experience as Executive Secretary.
• In-depth knowledge of office management.
• Effective communication skills.
• Strong time management and organizational skills.
• Problem-solving abilities.
• Proficient in Microsoft Applications.
• Proficient in English.

About Algihaz Holding: We're a leading Saudi Arabian investment group committed to shaping a sustainable future through our diverse portfolio across various industries. Join us as we drive innovation and deliver integrated solutions aligned with Saudi Vision 2030.

Job Title: Executive Secretary

Location: Akaleel Tourism Hospitality Company

Job Objective
Organizing administrative and office tasks, coordinating schedules, appointments, and meetings, and providing the necessary administrative support to ensure the workflow runs efficiently and professionally, reflecting a prestigious image of the company and aligning with its nature of work in the tourism hospitality sector.

Tasks and Responsibilities

• Welcome visitors and clients politely and represent the company professionally.
• Organize meeting schedules and appointments and remind the manager of them.
• Prepare and arrange files, reports, letters, and official correspondence.
• Answer phone calls and emails and forward them to the concerned parties.
• Archive files and paper and electronic documents in an organized and easily accessible manner.
• Coordinate reservations and transportation in case of guests or company events.
• Coordinate with different departments within the company to facilitate the flow of information and decisions.
• Manage office supplies and track inventory and purchase requests.
• Contribute to organizing events, meetings, and workshops.

Required Skills and Qualifications

• A diploma or bachelor's degree in management or a related field (preferred).
• At least one year of experience in secretarial or administrative work.
• Proficient in using Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• High organizational skills and ability to multitask and manage time.
• Politeness in conversation and excellent communication skills.
• Commitment to confidentiality and ability to work under pressure.
• Fluent in Arabic, spoken and written, and proficiency in English is preferred.

Desired Personal Attributes

• Professionalism in appearance and behavior.
• A polite and cheerful personality that reflects the spirit of hospitality.
• Quick learner and initiative.
• Attention to detail and precision.

Job Benefits:

• Competitive monthly salary.
• Professional working environment within the hospitality and tourism sector.
• Opportunities for professional development and growth.

Introduction: The International Schools Group (ISG) is looking for a Support Services Secretary to join its team in Khobar. The secretary will be responsible for a range of general and specialized tasks to support all ISG schools and the main office.

Main Responsibilities:

• Responding to urgent maintenance requests and forwarding them to the relevant teams.
• Managing communications and inquiries via the support services email inbox.
• Tracking and assigning maintenance requests using the Kissflow system.
• Facilitating security access arrangements for contractors and vendors.
• Managing purchasing activities including processing purchase orders and financial documents.
• Organizing monthly maintenance schedules.
• Providing comprehensive administrative support to the operations department.
• Submitting monthly reports and assisting with the operations department's projects and events.

Required Qualifications:

• Bachelor's degree.
• Previous experience in support and maintenance services is an advantage.
• The ability to work under pressure and meet daily deadlines.
• Flexibility in working hours.

Experience and Skills:

• Proficiency in various computer applications.
• Proficiency in both English and Arabic, written and spoken, is an additional advantage.

Introduction: The International Schools Group (ISG) is looking for a Support Services Secretary to join its team in Khobar. The Secretary will be responsible for a range of general and specialized tasks to support all ISG schools and the headquarters.

Main Responsibilities:

• Responding to urgent maintenance requests and forwarding them to the relevant teams.
• Managing communications and inquiries via the support services email inbox.
• Tracking and assigning maintenance requests using the Kissflow system.
• Facilitating security access arrangements for contractors and vendors.
• Managing procurement activities including processing purchase requests and financial documents.
• Organizing monthly maintenance schedules.
• Providing comprehensive administrative support to the operations department.
• Submitting monthly reports and assisting with projects and events in the operations department.

Required Qualifications:

• Bachelor's degree.
• Previous experience in support services and maintenance is an advantage.
• Ability to work under pressure and meet daily deadlines.
• Flexibility in working hours.

Experience and Skills:

• Proficiency in various computer applications.
• Fluency in English and Arabic, both written and spoken, is an added advantage.

Join Rawaj-HCM as an Executive Secretary!
We are seeking a highly capable Executive Secretary to the Board of Directors to provide comprehensive administrative and governance support, ensuring the seamless operation of board activities at the highest level.

Key Responsibilities:

• Coordinate and prepare board meeting agendas in collaboration with the Chairperson and members.
• Record and maintain accurate minutes and official board documents.
• Communicate meeting schedules and updates to all relevant stakeholders.
• Support board activities such as orientation, development, and evaluations.
• Manage and safeguard company records, resolutions, and statutory documents.
• Ensure compliance with corporate governance and regulatory frameworks.
• Liaise with internal departments and external regulatory bodies as needed.

Knowledge, Skills, and Experience:
We're looking for candidates with:

• Bachelor's degree in Law, Business Administration, or a related field.
• Minimum of 5 years in a senior executive or board secretary role.
• Exceptional written communication and editorial skills.
• High attention to detail, with strong planning and organizational capabilities.
• Ability to work under pressure and handle confidential information with integrity.
• Familiarity with best practices in board governance and documentation.