Executive Secretary Jobs in Saudi Arabia

About the Role

ASMO is seeking an experienced and dedicated IT Service Desk Manager to lead its IT service desk operations. This role is responsible for ensuring end-users receive efficient and effective technical support, troubleshooting, and timely incident resolution. The IT Service Desk Manager will establish robust service desk processes and standards, and manage a team supporting technical, workplace, IT, and business solutions.

Key Responsibilities

• Oversee the comprehensive handling of all IT incidents and service requests, ensuring accurate logging, categorization, prioritization, and assignment for resolution.
• Establish and maintain key service desk metrics and performance indicators to measure operational efficiency and effectiveness.
• Analyze performance data, generate reports, and present findings to the Infrastructure & Service Operations Director to identify areas for improvement and optimize performance.
• Manage and refine incident escalation procedures to ensure complex or critical incidents are appropriately escalated.
• Evaluate, implement, and manage essential service desk tools, software, and technologies, including ticketing systems, knowledge bases, and self-service portals.
• Ensure all service desk processes are thoroughly documented, audited, and regularly improved.
• Train service desk staff on the proper utilization of implemented tools and technologies.

Qualifications and Requirements

• A Bachelor's degree in Computer Science, Information Technology, or an equivalent field from a recognized university is mandatory.
• A Master's degree in Computer Science, Information Technology, or an equivalent field from a recognized university is preferred.
• An ITIL Foundation Certification, or any other relevant certification, is preferred.
• Proficiency in both oral and written English communication is required.
• A minimum of 9 years of experience in a similar field, with at least 3 years in a supervisory position or at a similar level.

Required Skills

• IT Operations
• IT Service Management

Work Environment and Application Details

This is a full-time position based in Saudi Arabia. The role requires a minimum of 10 years of experience in the IT field. The deadline for applications is one month from the posting date.

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

About the Role

PaxOcean is seeking an Officer, Administration to join our team in Al Jubayl, Saudi Arabia. This full-time position is designed for an individual with 0-1 years of experience who can contribute to the efficient operation of our office environment. The role involves providing general administrative support, managing daily clerical tasks, coordinating with internal teams, and assisting with documentation and reporting.

Key Responsibilities

• Manage general office administration, including filing, scanning, and maintaining records.
• Support in preparing reports, professional correspondence, and other documentation.
• Coordinate schedules for meetings and appointments, and assist with travel arrangements.
• Maintain office supplies and ensure the office environment is organized and conducive to productivity.
• Facilitate smooth workflow by coordinating effectively with various internal departments.
• Undertake other administrative duties as assigned by management to support team objectives.

Qualifications and Requirements

• Must be a Saudi national.
• Minimum of a high school diploma; a diploma or degree in administration or a related field is preferred.
• Basic proficiency in computer skills, specifically with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time management skills to effectively prioritize tasks and manage workload.
• Keen attention to detail and the ability to handle confidential information with discretion and professionalism.

Required Skills

• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Strong organizational and time management capabilities.
• Excellent attention to detail.
• Ability to handle confidential information.

Work Context

This is a full-time position based in Al Jubayl, Saudi Arabia. The role requires 0-1 years of experience. The company is PaxOcean.

About the Role

Adventure World Entertainment is seeking a dedicated Branch Manager to oversee operations at its Al Khobar branch in Saudi Arabia. This full-time, on-site role is essential for ensuring the smooth daily functioning of the branch, maintaining high levels of customer satisfaction, and driving performance to meet organizational objectives. The Branch Manager will be instrumental in fostering a positive guest experience and achieving business goals.

The Branch Manager will be responsible for a wide range of operational and managerial duties, including staff supervision, financial oversight, and the implementation of company policies. This position requires a proactive individual with strong leadership capabilities and a commitment to excellence in the entertainment and hospitality sector.

Key Responsibilities

• Oversee and manage all daily operations of the branch.
• Lead, supervise, and motivate team members to ensure optimal performance.
• Ensure a high level of customer satisfaction and enhance the overall guest experience.
• Manage branch budgeting and financial planning.
• Oversee inventory management processes.
• Implement and enforce company policies and procedures.
• Ensure compliance with all health and safety regulations.
• Analyze performance metrics to identify areas for improvement and implement corrective actions.
• Coordinate effectively with other departments to achieve overarching business goals.
• Drive performance to meet and exceed organizational targets.

Qualifications and Requirements

• A Bachelor's degree in Business Administration, Management, or a related field.
• A minimum of 5 to 10 years of relevant experience.
• Proven experience in the entertainment, hospitality, or retail industry is preferred.
• Ability to work a flexible schedule, including evenings, weekends, and holidays.

Required Skills

• Strong leadership and team management abilities.
• Excellent decision-making capabilities.
• Exceptional customer service and conflict resolution skills.
• Proficient interpersonal skills for effective communication and relationship building.
• Solid understanding of inventory management principles.
• Proficiency in budgeting and financial management.
• Expertise in operational processes within the relevant industry.
• Effective problem-solving and multitasking abilities.
• Strong time management skills to prioritize and meet deadlines.
• Proficiency in using various management tools and software.

Work Location and Type

This is a full-time, on-site position located in Al Khobar, Eastern Province, Saudi Arabia. The role may involve serving areas including Al Jubail and Al Khobar.

About the Job
We are seeking motivated and detail-oriented candidates eager to grow and gain hands-on experience in the sales field. Join the Finance Team at Abdullah Hashim Company Limited through the Tamheer Program and kickstart your career.

Location: Al-Kharj, Riyadh, Saudi Arabia

Requirements:

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

Key Responsibilities:

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers in a professional manner.
• Answer incoming calls, redirect queries, and take messages accurately.
• Manage the showroom reception area to maintain a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Prepare and maintain documents, forms, and internal correspondence.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Coordinate with other departments such as finance, marketing, and service for smooth workflow.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt and professional responses to customer queries.
• Support complaint resolution and escalate issues when necessary.
• Provide an excellent customer experience aligned with company standards and brand reputation.

About the Role

Fitness Time is seeking a Receptionist to join their team in Al-Kharj, Saudi Arabia. This full-time position is integral to the smooth operation of the club, focusing on customer experience and administrative support within the region. The role offers an opportunity for individuals looking to begin their career in the fitness and club management industry, with 0-1 years of experience being ideal.

Key Responsibilities

The primary responsibilities of this role involve managing the reception area and contributing to a positive member experience. Typical duties include:

• Greeting and welcoming members and visitors in a professional and friendly manner.
• Managing the reception desk, ensuring it is tidy and presentable at all times.
• Answering phone calls, directing inquiries to the appropriate departments, and taking messages.
• Handling incoming and outgoing mail and deliveries.
• Assisting members with inquiries about club services, memberships, and facilities.
• Processing membership applications, renewals, and payments accurately.
• Maintaining an organized filing system for member records and administrative documents.
• Coordinating with other departments to ensure seamless member services and operational efficiency.
• Providing general administrative support to the management team as needed.
• Contributing to a positive and welcoming atmosphere for all club patrons.

Qualifications and Requirements

While specific requirements were not detailed, the role typically expects the following:

• High school diploma or equivalent.
• Basic understanding of administrative procedures.
• Ability to multitask and manage time effectively.
• Strong organizational skills.
• Professional demeanor and appearance.

Required Skills

Based on the role and experience level, the following skills are typically expected:

• Excellent communication and interpersonal skills.
• Customer service orientation.
• Proficiency in basic computer applications (*, Microsoft Office Suite).
• Active listening and problem-solving abilities.
• Attention to detail.

Work Environment and Details

This is a full-time position located in Al-Kharj, Saudi Arabia, specifically on King Fahd Road. The role is designed for individuals with 0-1 years of experience. The job identification number is 6808.

We are looking for an administrative assistant to join our team to provide administrative and organizational support to various departments. The candidate will be responsible for preparing and coordinating meetings, managing official correspondence, organizing files and documents, and following up on daily administrative tasks. We are looking for someone with excellent organizational skills, proficiency in basic computer programs, and the ability to handle pressure and deadlines efficiently.

The nature of work includes administrative coordination, file management and organization, and follow-up of transactions and services related to government and administrative affairs for clients.

Join our team as an Executive Secretary at Al Mashora Law Firm!

We are looking for a dedicated individual to manage the executive's agenda, including appointments, meetings, and important court sessions. The role includes:

• Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
• Handling phone calls and emails, ensuring proper triage and responses.
• Organizing and updating electronic legal files daily in the company’s system.
• Preparing meeting minutes, documenting decisions and recommendations.
• Coordinating with clients regarding their requirements and documents.
• Following up on invoices and payments in collaboration with the finance department.
• Maintaining confidentiality regarding all information and cases.
• Arranging travel and external meetings as required.
• Collaborating with the procurement department for administrative requests.
• Assisting with HR matters related to attendance, leave, and onboarding.
• Performing additional administrative tasks as required by partners or management.

Qualifications:

• Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
• Previous experience in a law firm or legal environment is essential.
• Proficient in computer skills (Microsoft Office).
• Able to work under pressure with strong organizational skills.
• Committed to professional confidentiality and accuracy.
• Fluent in English, both spoken and written.

Job Description:
Performing daily administrative tasks, data entry, organizing files, following up on correspondence and reports, and coordinating with different departments in the factory.

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

We are looking for a highly organized and motivated administrative assistant to join our team. You will be responsible for providing comprehensive administrative support, including managing correspondence, scheduling appointments, and maintaining accurate records. If you have excellent communication skills, the ability to multitask, and an understanding of the importance of accuracy in office work, we invite you to apply.

Job Duties:
* Answering phone calls and emails and handling customer inquiries.
* Organizing and scheduling meetings and appointments and preparing necessary agendas.
* Maintaining and managing files, documents, and records in an organized and efficient manner.
* Assisting in preparing reports, presentations, and other administrative documents.
* Providing general support to the administrative team as needed.

Join Reinhausen as an Administration Specialist!
Be a vital part of our team in Dammam, where you will play a crucial role in bridging core departments and ensuring operational efficiency. As the Administration Specialist (Operations Support), you will:

• Manage the end-to-end billing cycle ensuring accuracy and compliance.
• Assist in the administration of employee visas, labor contracts, maintaining a master digital archive.
• Document workflows to support seamless operations during peak times.
• Identify bottlenecks and suggest improvements in team workflows.
• Manage office vendor contracts and resources.

Qualifications:
To be successful, you should bring:

• 4+ years of experience in an Operations or Admin role.
• Expert proficiency in MS Excel with experience in ERP or accounting.
• Fluency in English (B1 level or higher).
• A process-oriented mindset.
• Eligibility to work as a Saudi national.
• Ability to start immediately.

Benefits:
We offer various benefits to support our employees, including performance bonuses, comprehensive health coverage, family support programs, and housing/transportation assistance.

Join a Leading Global Carrier with a Vision for Innovation
Pacific International Lines (PIL) is on the lookout for a proactive Administration Manager to oversee administrative functions in our Dammam operations. With over 55 years of leadership in global shipping, we strive to drive innovation and sustainability in the industry.

Key Responsibilities:

• Government & Regulatory Compliance:
  • Manage activities on Saudi government portals (Qiwa, GOSI, Muqeem).
  • Ensure timely processing of work permits, visa renewals, and regulatory obligations.
  • Maintain accurate records for compliance audits.
• Administrative Operations:
  • Oversee office administration including facilities management and procurement.
  • Manage document control and filing of contracts and licenses.
  • Coordinate with HR for onboarding and employee transfers.
• Financial & Reporting Support:
  • Monitor administrative budgets and prepare compliance reports.
• Stakeholder Coordination:
  • Liaise with internal teams and resolve administrative issues.
  • Support management in policy implementation.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• 5-7 years of experience in administration, preferably in shipping or logistics.
• Strong knowledge of Saudi labor laws and government processes.
• Proficiency in MS Office and ERP systems.
• Fluency in English and Arabic is required.

Why Join Us?
Be part of a leading organization with a focus on sustainability and professional development. Join a dynamic community that values your contributions and fosters growth.

Join Our Team as a Sales Coordinator!

Are you motivated and detail-oriented? Looking to gain hands-on experience in the machinery sales field? Abdullah Hashim Company Limited is seeking candidates for the Tamheer Opportunity as a Sales Coordinator. This is an excellent chance to jumpstart your career in a reputable firm known for distributing Honda products in Saudi Arabia.

Key Responsibilities:

• Coordinate sales team activities, including scheduling meetings, preparing sales reports, and managing customer communications.
• Assist in the preparation and distribution of sales materials, presentations, and proposals.
• Maintain and update customer databases, ensuring accurate and current information.
• Process sales orders, track shipments, and handle customer inquiries regarding order status and delivery.
• Monitor and report on sales performance, providing insights and recommendations for improvement.
• Collaborate with the marketing team to execute promotional campaigns and track their effectiveness.
• Support the sales team with administrative tasks, such as expense reporting, travel arrangements, and meeting coordination.
• Handle customer complaints and issues, escalating them to the appropriate team members as necessary.
• Maintain organized records of sales activities, customer interactions, and other relevant documentation.
• Stay updated on industry trends and product knowledge to provide accurate information to customers and support the sales team effectively.

Requirements:

• Bachelor's degree in business administration, Marketing, or related field.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

Join us and contribute to the legacy of Abdullah Hashim Company Limited, a trusted name in Saudi's motor vehicle manufacturing industry.

About the Role

King Fahd University of Petroleum & Minerals (KFUPM) is seeking an Executive Secretary to provide administrative support to the Dean and the Dean's Office within the Business School. This role is essential for the smooth operation of the Business School's executive functions and for facilitating communication among faculty, students, and stakeholders. The position requires upholding high standards of confidentiality and precision within an academic setting.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the Dean, including managing schedules and preparing academic documents.
• Act as a primary point of contact, liaising between Business School leadership and internal university departments, as well as other key stakeholders.
• Manage high-level travel arrangements and itineraries, and coordinate academic events for stakeholders.
• Handle sensitive faculty records, student data, and strategic institutional information with discretion and confidentiality.
• Coordinate College Council and other important meetings, including minute-taking and follow-up on action items.
• Oversee and support administrative aspects of special projects, such as accreditation cycles, research reports, and university-wide events.
• Organize and schedule meetings, appointments, and conferences, ensuring briefing materials are prepared in advance.
• Draft, proofread, and distribute official university memos and emails in English and Arabic as required.
• Track deadlines for academic reports and administrative submissions.
• Manage executive expense reports, procurement requests, and invoices in accordance with university policy.
• Handle incoming inquiries, prioritizing urgent matters and redirecting them appropriately.
• Assist in preparing agendas and documenting proceedings for Business School meetings.
• Maintain digital and physical databases for executive reference, ensuring systematic archiving.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 3 to 5 years of experience as an Executive Secretary or Administrative Assistant, preferably in higher education or a corporate setting.
• Exceptional written and verbal communication skills in English; Arabic proficiency is highly valued.
• Proven ability to multitask and meet deadlines in a fast-paced academic environment.
• High level of integrity and experience handling sensitive data.
• Strong interpersonal skills for interacting with faculty, officials, and students.

Required Skills

• Executive Support
• Stakeholder Liaison
• Logistics Coordination
• Confidentiality & Discretion
• Meeting Governance
• Special Initiatives Management
• Advanced Calendar Management
• Professional Correspondence (English and Arabic)
• Task Prioritization
• Financial Administration (expense reports, procurement, invoices)
• Communication Flow Management
• Committee Support
• Records Management (digital and physical)
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with ERP systems
• Familiarity with AI-powered solutions to streamline workflows
• Strong Communication skills
• Excellent Organization skills
• High Professionalism and Integrity
• Strong Interpersonal skills
• Experience in Executive Assistance or Office Management
• Familiarity with higher education operations and university governance
• Familiarity with project management software
• Familiarity with academic document management systems

Work Environment and Location

This is a full-time position located in Dhahran, Saudi Arabia. Candidates with professional certification in Executive Assistance or Office Management, familiarity with global coordination and international travel scheduling, and full professional fluency in both Arabic and English will be preferred. The role requires a self-starter who can anticipate the needs of the Dean's office and take proactive steps.

About the Role

King Fahd University of Petroleum & Minerals (KFUPM) is seeking an Executive Secretary to provide comprehensive administrative support to the Dean and the Dean's Office within the Business School. This role is essential for the effective operation of the Business School's executive functions, ensuring clear communication among faculty, students, and key stakeholders. The position requires a high degree of confidentiality and precision suitable for an academic setting.

Key Responsibilities

• Provide administrative and secretarial support to the Dean, including managing complex schedules and preparing academic documents.
• Act as a primary point of contact, facilitating communication between the Business School's leadership, internal university departments, and other stakeholders.
• Manage high-level travel arrangements, itineraries, and the planning of academic events for important stakeholders.
• Handle sensitive faculty records, student data, and strategic institutional information with discretion and confidentiality.
• Coordinate College Council and other significant meetings, including minute-taking and follow-up on action items.
• Oversee and support administrative aspects of special projects, such as accreditation cycles, research reports, and university-wide events.
• Proactively organize and schedule meetings, appointments, and conferences, ensuring necessary briefing materials are prepared.
• Draft, proofread, and distribute official university memos and emails in English and Arabic as needed.
• Track deadlines for academic reports and administrative submissions to ensure the leadership team stays on schedule.
• Manage executive expense reports, procurement requests, and invoices in accordance with university policy.
• Handle incoming inquiries, prioritizing urgent academic or administrative matters and redirecting them appropriately.
• Assist in the preparation of agendas and documentation for Business School meetings.
• Maintain digital and physical databases for executive reference, ensuring systematic archiving of records.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 3 to 5 years of experience as an Executive Secretary or Administrative Assistant, preferably in higher education or a corporate environment.
• Proven ability to multitask and meet deadlines in a fast-paced academic environment.
• High integrity and demonstrated experience handling sensitive data.

Required Skills

• Exceptional written and verbal communication skills in English.
• Strong interpersonal skills for effective interaction with faculty, officials, and students.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with ERP systems.
• Familiarity with AI-powered solutions for workflow streamlining and efficiency improvement.
• Excellent organizational and task prioritization abilities.
• Proficiency in managing calendars, professional correspondence, and communication flow.
• Experience in logistics coordination, financial administration, and committee support.
• Skilled in records management and maintaining confidentiality.
• Experience with project management software and academic document management systems is preferred.
• Full professional fluency in both Arabic and English is a preferred qualification.
• Ability to anticipate needs and take proactive steps.
• Experience managing international travel and scheduling across multiple time zones is preferred.
• Professional certification in Executive Assistance or Office Management is preferred.
• Familiarity with higher education operations and university governance is preferred.

Work Location and Details

This is a full-time position located in Dhahran, Saudi Arabia.