Executive secretary Jobs in Saudi Arabia

Join our team as an Executive Secretary!

AL-Jawad Plastic & Flexible Packaging Factory Co. specializes in producing flexible packaging, plastic, and paper products such as rolls, sheets, and bags. We are currently seeking a highly organized and professional Executive Secretary to support our General Manager and ensure the efficient operation of the office.

Job Summary:
The Executive Secretary will perform various administrative and clerical duties to enhance office productivity. This role requires a minimum of 2 years of relevant experience, strong communication skills, and the capability to handle multiple responsibilities while maintaining confidentiality.

Key Responsibilities:

• Manage executives’ schedules and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Organize and coordinate meetings and conferences.
• Handle emails and manage communications professionally.
• Maintain proper filing systems for accessible document retrieval.
• Track and order office supplies as necessary.
• Take minutes during meetings and distribute appropriately.
• Ensure confidentiality of sensitive information.

Requirements:

• Minimum of 2 years experience in a similar role.
• Diploma or Bachelor's degree in Business Administration or related field preferred.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills in English.
• Basic comfort with numbers for reporting and reviewing data.

Skills:

• Ability to prepare simple reports and spreadsheets.
• Attention to detail and numerical accuracy.
• Experience supporting senior executives.
• Good customer service and interpersonal skills.

Take the next step in your career and join a dynamic team where your contributions will be valued!

Join our team as an Executive Secretary!

AL-Jawad Plastic & Flexible Packaging Factory Co. specializes in producing flexible packaging, plastic, and paper products such as rolls, sheets, and bags. We are currently seeking a highly organized and professional Executive Secretary to support our General Manager and ensure the efficient operation of the office.

Job Summary:
The Executive Secretary will perform various administrative and clerical duties to enhance office productivity. This role requires a minimum of 2 years of relevant experience, strong communication skills, and the capability to handle multiple responsibilities while maintaining confidentiality.

Key Responsibilities:

• Manage executives’ schedules and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Organize and coordinate meetings and conferences.
• Handle emails and manage communications professionally.
• Maintain proper filing systems for accessible document retrieval.
• Track and order office supplies as necessary.
• Take minutes during meetings and distribute appropriately.
• Ensure confidentiality of sensitive information.

Requirements:

• Minimum of 2 years experience in a similar role.
• Diploma or Bachelor's degree in Business Administration or related field preferred.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills in English.
• Basic comfort with numbers for reporting and reviewing data.

Skills:

• Ability to prepare simple reports and spreadsheets.
• Attention to detail and numerical accuracy.
• Experience supporting senior executives.
• Good customer service and interpersonal skills.

Take the next step in your career and join a dynamic team where your contributions will be valued!

Join our team at MARITIME INDUSTRIAL SERVICES ARABIA Co. LTD. in Jubail!
We are currently seeking qualified candidates for several positions:

• Executive Secretary to CEO: 1 position available

Ideal candidates should have relevant experience in their respective fields. We value skills and dedication to quality.
Please send your resume to the provided email.

Join AL-AYUNI Investment and Contracting Company as an Executive Secretary!

As a pivotal role within our organization, you will provide essential support to the General Manager and facilitate smooth operations across departments. Your proactive communication and organizational skills will make you an invaluable asset in our team.

Key Responsibilities:

• Executive Support: Manage the General Manager’s calendar, arrange meetings, prepare agendas, and handle confidential correspondence.
• Document Management: Draft, review, and format official documents, presentations, and reports.
• Communication & Coordination: Serve as the primary point of contact between the General Manager and stakeholders.
• Office Administration: Maintain records, oversee office supplies, and logistics for events.
• Travel & Logistics: Coordinate travel arrangements for the General Manager and visitors.
• Confidentiality & Compliance: Ensure sensitive information is handled with confidentiality.
• Follow-Up & Monitoring: Track pending issues and prepare status updates.
• Support to Department: Provide administrative support to the Equipment Operations team when necessary.

Requirements:

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office Suite (Word, Excel, PPT, Outlook).
• Excellent written and verbal communication skills in both English and Arabic.
• Strong organizational and multitasking abilities.
• High degree of discretion with confidential information.
• Teamwork and initiative.
• Strong follow-up and coordination skills.

About Us: AL-AYUNI Investment and Contracting Company, established in 1960, is a respected name in Saudi Arabia, known for its strong values and professional results. We are committed to leading the construction industry across the MENA region while building trusted relationships and exceeding client expectations.

Join Our Team as an Executive Secretary

We are seeking a detail-oriented and organized Executive Secretary to support senior leadership at NOK Human Capital. Located in Dammam, our esteemed client is part of a diversified business group involved in real estate, infrastructure, and investments. This is your opportunity to work in a dynamic environment where operational efficiency and excellence are valued.

Job Summary
The Executive Secretary will provide high-level administrative and personal assistant support, overseeing calendar management, complex travel arrangements, and meeting coordination. Your proficiency in Microsoft Office will be crucial as you prepare reports and presentations, ensuring operations run smoothly for our executives.

Key Responsibilities

• Manage executive calendars: scheduling, rescheduling, and prioritizing meetings across time zones; preparing briefs and agendas.
• Coordinate end-to-end travel including flights, visas, accommodation, ground transport, and detailed itineraries.
• Serve as the primary contact between executives and stakeholders; screening calls and correspondence.
• Prepare, format, and proofread reports and presentations using Microsoft tools.
• Track action items, deadlines, and ensure timely execution of tasks.
• Organize logistics for board and leadership meetings.
• Maintain confidential files and documents meticulously.
• Assist with general PA tasks including expenses and document processing.

Key Requirements

• Fluent in English (spoken and written).
• Proficiency in Microsoft Office Suite.
• Demonstrable experience in executive support roles with calendar management skills.
• Experience in domestic and international travel arrangements.
• Strong report drafting and formatting abilities.

Preferred Qualifications

• 2–5 years of experience supporting C-level executives.
• Excellent writing and presentation skills.
• Integrity and discretion in managing sensitive information.
• Familiarity with Arabic is an advantage.
• Experience with video conferencing tools.

Job Overview:
We are seeking an experienced Executive Secretary to support senior management and ensure smooth office operations at Dhilal Holding, a leading name in the construction industry. Join us to play a crucial role in maintaining effective communication and organizational efficiency.

Responsibilities:

• Manage executive calendars and appointments.
• Prepare and handle correspondence, reports, and documents.
• Organize internal and external communications.
• Arrange travel and schedules as required.
• Maintain filing systems and documentation.
• Provide administrative support to senior management.

Requirements:

• Minimum four years of experience in executive or administrative support roles.
• Relevant educational qualification (Business Administration, Office Management, or a related field).
• Excellent command of English and Arabic, written and spoken.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office and professional business correspondence.
• Ability to handle confidential information with professionalism and discretion.
• Strong multitasking and coordination skills.
• Able to schedule and organize meetings and appointments for management.

About the Job
The Executive Secretary provides high-level administrative and organizational support to the Chief Executive Officer (CEO), ensuring the efficient operation of the executive office. The role involves managing communications, coordinating schedules, preparing reports, and supporting key business initiatives while maintaining confidentiality and professionalism at all times.

Key Responsibilities:

• Manage the CEO’s daily agenda, including scheduling meetings, travel arrangements, and appointments to ensure optimal time management.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence, calls, and inquiries with discretion.
• Prepare, review, and edit reports, presentations, and official communications on behalf of the CEO.
• Organize executive meetings, including board and leadership team sessions, and ensure accurate minutes, action tracking, and timely follow-ups.
• Coordinate the flow of information across departments to support strategic and operational initiatives.
• Handle confidential information with integrity, ensuring sensitive business and personnel matters are treated with the highest level of discretion.
• Monitor and prioritize incoming requests, identifying urgent matters and ensuring prompt responses.
• Support the CEO in managing special projects, corporate events, and key business reviews.
• Liaise with external partners, clients, and government representatives to maintain a professional corporate image.
• Maintain efficient digital and physical filing systems to ensure easy access and retrieval of executive documents.

Education:
Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience:
1–3 years of experience in executive support or administrative roles, preferably supporting C-level executives in a corporate environment.

Join Baraka for Real Estate Development & Investment Co.
As a leading player in mixed-use real estate projects, Baraka is committed to innovative design and sustainable development, contributing to Saudi Arabia's Vision 2030 goals.

Job Summary:
The Executive Secretary will provide essential administrative and secretarial support to senior management, ensuring smooth daily operations, effective communication, and meticulous handling of confidential information.

Key Responsibilities:

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare, draft, and review correspondence, reports, and documentation.
• Handle confidential information with discretion.
• Organize meetings, preparing agendas and recording minutes.
• Coordinate internal and external communications.
• Maintain organized filing systems, both electronic and physical.
• Prepare management documents including presentations and reports.
• Follow up on pending tasks and management commitments.
• Liaise with clients, partners, and external stakeholders as required.
• Support general office administration and undertake special assignments.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field.
• 3–5 years of experience as an Executive Secretary or in a similar role.
• Strong communication skills in both English and Arabic.
• Excellent organizational and time management abilities.
• High level of professionalism and confidentiality.
• Proficiency in Microsoft Office Suite.

We need an executive secretary for a real estate company in several cities! Are you looking for a distinguished job opportunity in the real estate sector? We are looking for an exceptional executive secretary to join our team. Required conditions: 1. Must be Saudi or a son of a citizen. 2. Holds a graduate degree or at least a bachelor's degree. 3. Willing to work in Mecca and Jeddah or as required by the interests of the work. 4. Experience in business management for major companies or entrepreneurship institutions. If you are qualified and looking for a challenge, please send your resume to the mentioned email.

Join Our Team as an Executive Secretary!
At the British School Dhahran (BSD), we are seeking an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal. This vital role is essential in ensuring the smooth operation of our school environment.

Key Responsibilities:

• Organize and maintain the executive’s calendar and assist with administrative tasks.
• Demonstrate a commitment to child protection and safety.
• Provide administrative and finance support as required.
• Prepare documents, reports, and meeting notes.
• Attend meetings and keep minutes.
• Handle confidential documents and protect sensitive information.
• Coordinate student trips and maintain attendance records.
• Manage office supplies and maintain records.

Qualifications:

• Bachelor’s degree in a related field.
• In-depth knowledge of office management and basic accounting procedures.
• Proficient in MS Office and Google Suite; excellent communication skills.

If you're ready to contribute to the efficiency of our school and manage a friendly office environment, we encourage you to apply. The position start date is as soon as possible.

About the Job
The Executive Secretary provides high-level administrative and organizational support to the Chief Executive Officer (CEO), ensuring the efficient operation of the executive office. The role involves managing communications, coordinating schedules, preparing reports, and supporting key business initiatives while maintaining confidentiality and professionalism at all times.

Key Responsibilities:

• Manage the CEO’s daily agenda, including scheduling meetings, travel arrangements, and appointments to ensure optimal time management.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence, calls, and inquiries with discretion.
• Prepare, review, and edit reports, presentations, and official communications on behalf of the CEO.
• Organize executive meetings, including board and leadership team sessions, and ensure accurate minutes, action tracking, and timely follow-ups.
• Coordinate the flow of information across departments to support strategic and operational initiatives.
• Handle confidential information with integrity, ensuring sensitive business and personnel matters are treated with the highest level of discretion.
• Monitor and prioritize incoming requests, identifying urgent matters and ensuring prompt responses.
• Support the CEO in managing special projects, corporate events, and key business reviews.
• Liaise with external partners, clients, and government representatives to maintain a professional corporate image.
• Maintain efficient digital and physical filing systems to ensure easy access and retrieval of executive documents.

Education:
Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience:
1–3 years of experience in executive support or administrative roles, preferably supporting C-level executives in a corporate environment.

Executive Secretary Required for a Real Estate Company in Several Cities!
Are you looking for a distinctive job opportunity in the real estate sector? We are looking for an outstanding executive secretary to join our team.
Required conditions:

• Must be Saudi or the son of a citizen.
• Holds a graduate degree or at least a bachelor's degree.
• Willing to work in Mecca and Jeddah or as required by the needs of the work.
• Experience in business administration for major companies or entrepreneurial institutions.

If you are qualified and looking for a challenge, please send your CV to the mentioned email.

About the Role
As an Executive Secretary at Alqotr, you will play a vital role in providing high-level administrative and logistical support to our executive management team. Your organizational skills and attention to detail will ensure the smooth and efficient daily operations of the executive office.

Key Responsibilities:

• Manage the executive’s calendar, scheduling appointments, meetings, and events.
• Coordinate preparations for official meetings, including agendas and minutes.
• Follow up on administrative decisions and ensure execution by relevant departments.
• Receive and respond to calls and messages on behalf of executive management.
• Prepare official correspondence, reports, and presentations with confidentiality.
• Organize and maintain administrative files and records for easy access.
• Act as a liaison between executive management and other departments.
• Maintain strict confidentiality of sensitive documents and information.

Qualifications & Experience:

• Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field.
• Minimum of 3 years of experience in executive secretarial work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• High level of professionalism and discretion.

Personal Skills:

• Attention to detail.
• Polite and professional demeanor.
• Problem-solving and decision-making skills.
• Flexibility and adaptability.
• Punctuality and commitment.

Join AL-AYUNI Investment and Contracting Company as an Executive Secretary!

As a pivotal role within our organization, you will provide essential support to the General Manager and facilitate smooth operations across departments. Your proactive communication and organizational skills will make you an invaluable asset in our team.

Key Responsibilities:

• Executive Support: Manage the General Manager’s calendar, arrange meetings, prepare agendas, and handle confidential correspondence.
• Document Management: Draft, review, and format official documents, presentations, and reports.
• Communication & Coordination: Serve as the primary point of contact between the General Manager and stakeholders.
• Office Administration: Maintain records, oversee office supplies, and logistics for events.
• Travel & Logistics: Coordinate travel arrangements for the General Manager and visitors.
• Confidentiality & Compliance: Ensure sensitive information is handled with confidentiality.
• Follow-Up & Monitoring: Track pending issues and prepare status updates.
• Support to Department: Provide administrative support to the Equipment Operations team when necessary.

Requirements:

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office Suite (Word, Excel, PPT, Outlook).
• Excellent written and verbal communication skills in both English and Arabic.
• Strong organizational and multitasking abilities.
• High degree of discretion with confidential information.
• Teamwork and initiative.
• Strong follow-up and coordination skills.

About Us: AL-AYUNI Investment and Contracting Company, established in 1960, is a respected name in Saudi Arabia, known for its strong values and professional results. We are committed to leading the construction industry across the MENA region while building trusted relationships and exceeding client expectations.

Join our team as an Executive Secretary at Dar Al Farabi Company!
We are a leading provider of medical supplies in Riyadh and are seeking a highly organized and professional Executive Secretary to support our CEO and lead administrative operations.

Key Responsibilities:

• Business Follow-up: Monitor the implementation of executive decisions, prepare periodic project reports, and coordinate with partners for continuous follow-up.
• Corporate Communication: Manage communications with external companies and strategic partners, ensuring contract compliance, and representing the CEO in official correspondence.
• Email and Correspondence Management: Oversee CEO's emails, draft official correspondence, and organize email archiving.
• Meetings: Organize and manage the CEO’s meeting schedules, prepare agendas, and attend meetings to record minutes.
• Exhibitions and Events: Research and organize participation in relevant exhibitions and conferences.
• Guests and Visitors: Professionally manage guest receptions and appointments.
• Meeting Room Management: Ensure meeting rooms are equipped and prepared for discussions.
• Reports: Prepare and submit periodic reports to senior management.

Additional Tasks:
Arrange travel for the CEO, maintain confidentiality, and perform other related duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Executive Secretarial Studies, or a related field.
• Minimum of 3 years experience in executive secretarial or administrative support roles.
• Proficiency in Microsoft Office and strong communication skills in both Arabic and English.
• Professional, organized, and detail-oriented personality with the ability to work under pressure.

Benefits:
We offer a competitive salary, a professional work environment, and opportunities for career development. Join us in making a difference in the medical supplies industry!