Executive secretary Jobs in Saudi Arabia

Join Our Team!
Kanef Real Estate Company in Buraydah is looking for aspiring professionals to fill several positions.

Available Positions:

• Executive Secretary

We provide a professional and stimulating work environment. We welcome all enthusiastic applicants to join our team.

To apply and for more details, please follow the attached link.

Join Amlak as an Executive Secretary!
Are you an experienced and well-organized professional? Amlak Company is seeking an Executive Secretary to enhance our administrative team. In this role, you will be immersed in a dynamic work environment where your contributions will directly support our executive management.

Key Responsibilities:

• Prepare daily, weekly, and periodic reports with high accuracy.
• Coordinate and schedule meetings, preparing meeting minutes and ensuring follow-up on action items.
• Manage emails, official correspondence, and maintain organized filing systems.
• Prepare presentations and documents required by executive management.
• Handle requests from various departments and ensure timely responses.
• Follow up on executive tasks and continuously update priorities.
• Professionally manage visitors, delegations, and external stakeholders.
• Maintain confidentiality of sensitive information.

Requirements:

• Minimum of 2 years experience in Executive Secretary or Office Management.
• Strong skills in preparing reports, minutes, and official correspondence.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills and strong time-management abilities.
• Detail-oriented, professional, and organized.
• Ability to thrive in a fast-paced environment while managing pressure.

Join us at Amlak, a leading company in real estate development and marketing, and embark on a rewarding career where you can make a significant impact!

Join Matar Al Baqmi Holding Company as an Executive Secretary!

We are looking for a highly skilled Executive Secretary who will provide essential administrative and executive support to our senior management team. This role is critical for ensuring efficient office operations and effective decision-making based on the following responsibilities:

Key Accountabilities:

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

Qualifications:
We require a Bachelor’s degree in Business Administration, Management, or a related field. A diploma in Office Administration is an advantage.

Experience:
Ideal candidates should have 3-5 years of experience as an Executive Secretary or similar role, preferably supporting senior management or C-level executives.

Skills & Competencies:
Successful candidates will exhibit excellent communication skills, strong organizational abilities, proficiency in MS Office, and high integrity while managing confidential information.

If you are looking to enhance your career in a dynamic organization, apply now!

Join Amlak as an Executive Secretary!
Are you an experienced and well-organized professional? Amlak Company is seeking an Executive Secretary to enhance our administrative team. In this role, you will be immersed in a dynamic work environment where your contributions will directly support our executive management.

Key Responsibilities:

• Prepare daily, weekly, and periodic reports with high accuracy.
• Coordinate and schedule meetings, preparing meeting minutes and ensuring follow-up on action items.
• Manage emails, official correspondence, and maintain organized filing systems.
• Prepare presentations and documents required by executive management.
• Handle requests from various departments and ensure timely responses.
• Follow up on executive tasks and continuously update priorities.
• Professionally manage visitors, delegations, and external stakeholders.
• Maintain confidentiality of sensitive information.

Requirements:

• Minimum of 2 years experience in Executive Secretary or Office Management.
• Strong skills in preparing reports, minutes, and official correspondence.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills and strong time-management abilities.
• Detail-oriented, professional, and organized.
• Ability to thrive in a fast-paced environment while managing pressure.

Join us at Amlak, a leading company in real estate development and marketing, and embark on a rewarding career where you can make a significant impact!

Join Our Team as an Executive Secretary at Halwani Brothers Co.
Are you an organized, detail-oriented professional with a passion for administrative support? Halwani Brothers Co. is seeking a full-time Executive Secretary to join our team in Jeddah, Saudi Arabia. As an Executive Secretary, you will play a crucial role in ensuring the smooth operation of our office by managing executive tasks and providing exceptional customer service.

Key Responsibilities:

• Manage executive schedules, including scheduling meetings and appointments.
• Prepare and organize documents, reports, and correspondence.
• Maintain records and ensure proper filing of documents.
• Provide secretarial support to executives, ensuring they have the necessary materials for presentations and meetings.
• Deliver outstanding customer service to both internal and external stakeholders.

Required Skills:

• Strong clerical skills, including file organization and data entry.
• Excellent verbal and written communication skills.
• Experience in managing confidential documents and assisting senior management.
• Ability to prioritize tasks effectively and manage multiple responsibilities.
• Proficiency in Microsoft Office Suite.
• Detail-oriented with strong multitasking and problem-solving skills.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 2 - 3 years of experience in a similar administrative support role.

Join Rotana Hotels as an Executive Secretary
We are currently seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Key Responsibilities:

• Provide executive secretarial and administrative support for the General Manager.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and documents as requested.
• Review incoming mail and prioritize it before forwarding to the General Manager.
• Maintain an updated calendar to facilitate appointment and meeting schedules.
• Organize travel and external business trips for the General Manager.
• Attend meetings, record minutes, and follow up on action items.

Skills Required:

• College diploma in secretarial training with relevant experience.
• Fluency in English (written and spoken).
• Computer literacy with typing skills of 60 wpm.
• Ability to deal with highly confidential matters.

About Rotana Hotels:
Since inception, Rotana has grown to be the region’s largest hospitality management company, managing over 100 properties throughout the Middle East, Africa, Eastern Europe, and Türkiye.

Join Our Team as an Executive Secretary!
We are seeking a highly organized and proactive Executive Secretary to become a vital part of Esnad Contracting. In this role, you will provide exceptional administrative support while managing daily operations and ensuring seamless communication within the organization.

Key Responsibilities:

• Manage and coordinate the Chairman’s calendar, appointments, and meetings.
• Prepare meeting agendas, minutes, presentations, and required documents.
• Handle and prioritize incoming calls, emails, and correspondence.
• Follow up on tasks and decisions assigned by the Chairman with internal departments.
• Draft and prepare reports, letters, and official documents professionally.
• Arrange travel plans, itineraries, and reservations.
• Maintain organized physical and digital filing systems.
• Ensure strict confidentiality of sensitive information.
• Coordinate effectively with internal teams and external stakeholders.
• Perform any additional tasks assigned by the Chairman.

Qualifications & Requirements:

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• 3–5 years of experience as an Executive Secretary or Office Manager, preferably in a construction company or engineering consultancy.
• Excellent command of Arabic and English (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, communication, and time management skills.
• Ability to work under pressure and manage multiple priorities.
• High level of professionalism, discretion, and confidentiality.

Join Matar Al Baqmi Holding Company as an Executive Secretary!

We are looking for a highly skilled Executive Secretary who will provide essential administrative and executive support to our senior management team. This role is critical for ensuring efficient office operations and effective decision-making based on the following responsibilities:

Key Accountabilities:

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

Qualifications:
We require a Bachelor’s degree in Business Administration, Management, or a related field. A diploma in Office Administration is an advantage.

Experience:
Ideal candidates should have 3-5 years of experience as an Executive Secretary or similar role, preferably supporting senior management or C-level executives.

Skills & Competencies:
Successful candidates will exhibit excellent communication skills, strong organizational abilities, proficiency in MS Office, and high integrity while managing confidential information.

If you are looking to enhance your career in a dynamic organization, apply now!

Join Our Team as an Executive Secretary at Dussmann-Ajlan & Bros!
We are seeking a highly organized Executive Secretary to support our executive team in Riyadh. You will play a crucial role in managing daily operations and communications.

Key Responsibilities:

• Executive Support:
  • Manage the executive’s daily schedule, appointments, and meetings.
  • Organize and coordinate executive travel arrangements, including visas and accommodations.
  • Prepare meeting agendas, minutes, and follow-up action lists.
  • Draft, format, and review correspondence, reports, and presentations.
• Office & Communication Management:
  • Act as the primary point of contact between the executive and internal/external stakeholders.
  • Handle phone calls, emails, and messages with professionalism and confidentiality.
  • Maintain office systems, records, and documentation (both electronic and physical).
  • Ensure timely dissemination of information across departments as instructed by the executive.
• Administrative Tasks:
  • Manage filing systems, data entry, and documentation tracking.
  • Coordinate events, conferences, and corporate gatherings.
  • Support procurement of office supplies and maintain inventory.
  • Liaise with HR, Finance, and other departments for administrative workflow.
• Confidentiality & Professionalism:
  • Ensure all executive office matters are handled discreetly.
  • Protect sensitive information and uphold corporate confidentiality policies.

About Dussmann-Ajlan & Bros:
Dussmann-Ajlan & Bros delivers a comprehensive suite of facilities management services, providing clients with optimal solutions to maintain and sustain their assets. We uphold international best practices through a diverse team of experienced professionals.

Join Our Team as an Executive Secretary!
We are seeking a highly organized and proactive Executive Secretary to become a vital part of Esnad Contracting. In this role, you will provide exceptional administrative support while managing daily operations and ensuring seamless communication within the organization.

Key Responsibilities:

• Manage and coordinate the Chairman’s calendar, appointments, and meetings.
• Prepare meeting agendas, minutes, presentations, and required documents.
• Handle and prioritize incoming calls, emails, and correspondence.
• Follow up on tasks and decisions assigned by the Chairman with internal departments.
• Draft and prepare reports, letters, and official documents professionally.
• Arrange travel plans, itineraries, and reservations.
• Maintain organized physical and digital filing systems.
• Ensure strict confidentiality of sensitive information.
• Coordinate effectively with internal teams and external stakeholders.
• Perform any additional tasks assigned by the Chairman.

Qualifications & Requirements:

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• 3–5 years of experience as an Executive Secretary or Office Manager, preferably in a construction company or engineering consultancy.
• Excellent command of Arabic and English (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, communication, and time management skills.
• Ability to work under pressure and manage multiple priorities.
• High level of professionalism, discretion, and confidentiality.

Join Matar Al Baqmi Holding Company as an Executive Secretary!

We are looking for a highly skilled Executive Secretary who will provide essential administrative and executive support to our senior management team. This role is critical for ensuring efficient office operations and effective decision-making based on the following responsibilities:

Key Accountabilities:

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

Qualifications:
We require a Bachelor’s degree in Business Administration, Management, or a related field. A diploma in Office Administration is an advantage.

Experience:
Ideal candidates should have 3-5 years of experience as an Executive Secretary or similar role, preferably supporting senior management or C-level executives.

Skills & Competencies:
Successful candidates will exhibit excellent communication skills, strong organizational abilities, proficiency in MS Office, and high integrity while managing confidential information.

If you are looking to enhance your career in a dynamic organization, apply now!

Job Purpose
The Secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative support and secretarial assistance to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality. The Secretary acts as a key liaison between the DMD and internal/external stakeholders, ensuring smooth communication and efficient workflow.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, and handle communication.
• Communication Liaison: Primary contact for stakeholders, draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Calendar Management: Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.

Role Accountability

• Prior experience supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS Office software.
• Ability to work independently and as part of a team.
• Discretion and integrity with confidential information.
• Bachelor's degree preferred.

Company Overview
Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions. The hub of Alfanar’s manufacturing operations is located in Riyadh, housing state-of-the-art facilities and a commitment to the highest quality standards.