Executive secretary Jobs in Saudi Arabia

Join Our Team as an Executive Secretary to the Managing Director!
This esteemed position is at NOK Human Capital, located in Dammam, Saudi Arabia. We are on the lookout for a highly organized and service-oriented Executive Secretary to support our senior leadership team in a fast-paced business environment.

About NOK Human Capital
NOK Human Capital is a reputable, diversified business group with interests in real estate, infrastructure, and investments. Our values include excellence, integrity, and operational efficiency.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and prepare briefs and agendas.
• Coordinate comprehensive travel arrangements including flights, visas, and accommodations.
• Serve as the primary liaison between executives and stakeholders.
• Prepare and proofread reports, presentations, and executive summaries.
• Track action items and deadlines to ensure timely execution.
• Organize logistics for board and leadership meetings.
• Maintain confidential files and records with attention to detail.
• Handle general PA tasks including expenses, reimbursements, and document processing.
• Support ad-hoc executive projects.

Key Requirements:

• Fluent in English (spoken and written).
• Proficient in Microsoft Office suite.
• Demonstrated experience in providing executive support.
• Expertise in calendar and travel management.
• Strong reporting skills.

Preferred Qualifications:

• 2-5 years of experience supporting C-level executives.
• Strong business writing and presentation skills.
• Discretion in handling sensitive information.
• Familiarity with Arabic is a plus.

Join Alkhorayef Petroleum Company as an Executive Secretary
Are you an organized professional with a passion for providing exceptional administrative support? Alkhorayef Petroleum Company, a leader in the Oil & Gas services sector, is seeking a talented Executive Secretary. This role is crucial in ensuring the effective management of the president's office by maintaining smooth communication and effective administrative procedures.

Responsibilities:

• Serve as the primary point of contact between the president and internal and external stakeholders, handling correspondence, emails, and phone calls professionally and promptly.
• Plan and coordinate meetings and appointments, including preparing agendas and necessary materials, and ensuring all participants are informed and prepared.
• Take accurate and concise minutes of meetings and distribute them to attendees.
• Manage travel arrangements for the executive team, including itineraries, accommodations, and transportation.
• Prepare and review documents, reports, presentations, and spreadsheets as needed.
• Follow up on action items for timely execution.
• Organize and prioritize tasks for efficient time management and workflow.
• Perform additional related duties as assigned.

Qualifications & Skills:

• Bachelor's degree in business administration or a related field.
• At least 4 years of experience in a similar role.
• Proven experience in executive administrative assistance, with expertise in managing calendars and scheduling.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Fluency in Arabic and English.
• Proficiency in MS Office.

Join SSCL as an Executive Secretary!

Saudi Service Company Limited (SSCL) is a prominent service provider in the Kingdom of Saudi Arabia, focusing on maintenance operations, facility management, and technical support services. We are committed to delivering efficient and high-quality solutions to ensure smooth operations for our clients across various sectors including healthcare, industrial, and commercial.

Job Purpose:
As an Executive Secretary, you will provide high-level administrative and secretarial support to senior executives. Your role is pivotal in managing communications, schedules, documentation, and confidential information, contributing to the overall efficiency of our organizational operations.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Draft, review, and prepare correspondence, reports, and official documentation.
• Handle incoming and outgoing communications with professionalism and confidentiality.
• Organize and maintain accurate filing systems for confidential and business records.
• Coordinate travel arrangements, itineraries, and logistics for executive leadership.
• Support in the preparation of board meetings, presentations, and briefing materials.
• Track deadlines and ensure timely execution of executive priorities.
• Liaise with internal departments and external stakeholders for smooth communication.
• Maintain confidentiality and ensure compliance with company policies.
• Identify opportunities for process improvement in executive support.

Education & Experience:

• Bachelor’s degree in business administration or related field; diploma holders with extensive relevant experience may be considered.
• 3-5 years of experience as an Executive Secretary or in a senior secretarial role.
• Certification in Office Management or Executive Assistance is preferred.

Key Skills:

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite.
• Ability to manage sensitive information with discretion.
• Strong interpersonal skills for stakeholder management.
• Detail-oriented with high accuracy in documentation.

Join Our Team as an Executive Secretary to the Managing Director!
This esteemed position is at NOK Human Capital, located in Dammam, Saudi Arabia. We are on the lookout for a highly organized and service-oriented Executive Secretary to support our senior leadership team in a fast-paced business environment.

About NOK Human Capital
NOK Human Capital is a reputable, diversified business group with interests in real estate, infrastructure, and investments. Our values include excellence, integrity, and operational efficiency.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and prepare briefs and agendas.
• Coordinate comprehensive travel arrangements including flights, visas, and accommodations.
• Serve as the primary liaison between executives and stakeholders.
• Prepare and proofread reports, presentations, and executive summaries.
• Track action items and deadlines to ensure timely execution.
• Organize logistics for board and leadership meetings.
• Maintain confidential files and records with attention to detail.
• Handle general PA tasks including expenses, reimbursements, and document processing.
• Support ad-hoc executive projects.

Key Requirements:

• Fluent in English (spoken and written).
• Proficient in Microsoft Office suite.
• Demonstrated experience in providing executive support.
• Expertise in calendar and travel management.
• Strong reporting skills.

Preferred Qualifications:

• 2-5 years of experience supporting C-level executives.
• Strong business writing and presentation skills.
• Discretion in handling sensitive information.
• Familiarity with Arabic is a plus.

Join Rotana Hotels as an Executive Secretary!
We are seeking an enthusiastic and committed individual with exceptional communication skills, dedicated to delivering extraordinary levels of service and providing creative solutions.

Key Responsibilities:

• Provide a full range of executive secretarial and administrative support activities for the General Manager.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence, including the simple interpretation of documents when requested.
• Review and prioritize incoming mail for the General Manager.
• Organize and maintain the calendar to facilitate appointments and meetings.
• Establish and maintain records and databases of business contacts.
• Attend meetings, record, write and distribute minutes, and follow up on action items.
• Organize travel and external business trips on behalf of the General Manager.

Education & Qualifications:
You should ideally have a college diploma in secretarial training with relevant previous experiences. Fluency in English, along with sufficient typing skills (60 wpm) is essential.

Knowledge & Competencies:
The ideal candidate will be courteous, discreet, and capable of dealing with confidential matters. You are expected to work well under pressure, be proactive and have a concern for quality, with competencies in hotel operations, effective communication, planning for business, and teamwork.

Join our dynamic team at Meem Co. for Hotel Management and Operation as an Executive Secretary!

We are seeking an organized and detail-oriented individual to support our executive management team with essential administrative tasks. This is an excellent opportunity to contribute to a company with over 20 years of experience in providing high-quality facility management services in Saudi Arabia.

Key Responsibilities:

• Manage schedules, meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and official correspondence.
• Handle confidential documents and sensitive information professionally.
• Coordinate communication between management and internal/external parties.
• Organize files, records, and administrative processes efficiently.
• Support executive management with daily administrative tasks.

Requirements:

• Bachelor’s degree or diploma in Business Administration or related field.
• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office applications.
• Excellent command of English (written and spoken).
• Professional appearance and ability to work under pressure.

Join MBD Group as an Executive Secretary!
This full-time, on-site role is based in Riyadh, Saudi Arabia, where you will play a pivotal role in providing executive-level administrative support.

About MBD Group:
MBD Group is a leading investment company in Saudi Arabia, specializing in real estate, project management, and the food and beverage industry. Since its founding in 2011, the company has successfully delivered high-profile projects, including the iconic Riyadh Park megamall. MBD continues to explore opportunities that drive growth and innovation throughout various sectors.

Role Overview:
As the Executive Secretary, you will be responsible for:

• Providing executive-level administrative support
• Managing schedules and appointments
• Handling clerical duties, including correspondence
• Organizing meetings and maintaining records
• Facilitating day-to-day office operations

To succeed in this role, you must demonstrate a professional demeanor and the ability to balance multiple priorities effectively.

Qualifications:
Candidates should possess:

• Proficiency in clerical tasks, managing schedules, and coordinating office activities
• Strong written and verbal communication skills
• Experience in supporting executive leadership
• Excellent time management and customer service skills
• Attention to detail and the ability to handle confidential information
• Proficiency in MS Office Suite
• A Bachelor’s degree in Business Administration, Office Management, or a related field is preferred
• Experience in the real estate or hospitality sectors is a plus
• Flexibility and adaptability in a fast-paced environment

Join Teef Najd Group as an Executive Secretary!
We are seeking a highly skilled Executive Secretary to provide exceptional administrative support to our senior executives. This key role is crucial in ensuring efficient operations and fostering effective communication across departments.

Key Responsibilities:

• Manage and organize the executive's calendar, scheduling appointments, meetings, and travel arrangements.
• Follow up on tasks and decisions to ensure timely execution and adherence to deadlines.
• Prepare, analyze, and present detailed reports using Microsoft Excel and Power BI.
• Coordinate data collection from different departments to support executive-level reporting and decision-making.
• Draft and edit professional correspondence, emails, and official documents.
• Organize and maintain confidential records and administrative systems for easy retrieval.
• Handle incoming and outgoing communications with discretion and professionalism.
• Prepare meeting materials, take minutes, and track action items from executive meetings.
• Develop and deliver PowerPoint presentations as requested.
• Coordinate travel arrangements including flight bookings and itineraries.
• Provide proactive administrative support for strategic initiatives.
• Perform additional administrative duties as assigned by executive leadership.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 3 years of experience in an executive or senior administrative assistant role.
• Advanced proficiency in Microsoft Office Suite, especially Excel, Outlook, PowerPoint, and hands-on experience with Power BI.
• Exceptional organizational and time management skills, attention to detail.
• Excellent verbal and written communication skills in both English and Arabic.
• Ability to handle confidential information with integrity.
• Strong personality with leadership qualities and discretion.
• Ability to work independently and manage multiple tasks simultaneously.

About This Opportunity

The Executive Secretary Intern will provide administrative and organizational support to the Vice President – Human Capital. This role offers hands-on experience in executive coordination, office management, and HR operations within a professional environment.

Key Responsibilities

• Support in managing the VP’s calendar and scheduling meetings.
• Assist in preparing documents, reports, and presentations.
• Coordinate meetings and take minutes when required.
• Support internal communication with HR teams and other departments.

Qualifications

• Fresh graduate in Bachelor’s degree or Diploma (Business Administration or related field).
• Good communication skills in English.
• Strong organizational skills and willingness to learn.
• Ability to work in a team environment.

Preferred (Optional)

• Completion of courses or certifications in Executive Secretarial or Administrative Support.

Skills

• Time management.
• Communication.
• Attention to detail.
• Professional attitude.

Note: This is a ‏Tamheer opportunity designed for fresh graduates to gain practical experience.

Job Opportunity: Project Secretary (Real Estate Development Sector)
We are looking for a professional secretary to join our team in one of our major residential projects in the real estate development sector. If you possess administrative and linguistic skills and aspire to work in a dynamic environment, we are waiting for you!

Requirements:

• Nationality: Arab nationality (a prerequisite).
• Language: Full proficiency in English (speaking and writing).
• Technical skills: High proficiency in using computers and Office programs.
• Professional experience: Previous and distinguished experience in secretarial work and office management (preferably in the real estate or construction projects sector).
• Personal traits: Ability to organize, speed of execution, and politeness in dealing.

Job Details:

• Field: Real Estate Development (Residential Project).
• Work location: Riyadh.