Executive secretary Jobs in Saudi Arabia

Join University of Prince Mugrin as an Executive Assistant!
We are seeking a high-caliber Saudi candidate to fill the role of Executive Assistant in our office. This position offers a dynamic and responsive environment where you will provide vital administrative support to facilitate smooth operations within the department.

Functional Responsibilities:

• Schedule appointments, prepare agendas, and coordinate meetings for the senior administrator.
• Maintain a work schedule and manage activities with high attention to detail.
• Interact courteously with students, faculty, staff, and visitors.
• Prepare correspondence, reports, and documentation with a high degree of accuracy.
• Act as the first point of contact for departmental inquiries.
• Plan and coordinate departmental meetings and events.
• Assist in the completion of travel arrangements and conference registrations.
• Facilitate workshops and other departmental events.
• Perform related duties as assigned.

Required Education, Skills, and Experience:

• Bachelor's Degree in business, public administration, social sciences, education, or related field; Master's Degree preferred.
• Minimum of two years of experience, preferably in higher education.
• Excellent written and oral communication skills in both English and Arabic.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Capable of collaborating effectively with faculty, students, and staff.
• Attention to detail and ability to manage multiple tasks concurrently.

Special Job Demands:
Evening and weekend work may be required.

To apply, please submit your application online. Only shortlisted candidates will be contacted for an interview.

Join University of Prince Mugrin as an Executive Assistant!
We are seeking a high-caliber Saudi candidate to fill the role of Executive Assistant in our office. This position offers a dynamic and responsive environment where you will provide vital administrative support to facilitate smooth operations within the department.

Functional Responsibilities:

• Schedule appointments, prepare agendas, and coordinate meetings for the senior administrator.
• Maintain a work schedule and manage activities with high attention to detail.
• Interact courteously with students, faculty, staff, and visitors.
• Prepare correspondence, reports, and documentation with a high degree of accuracy.
• Act as the first point of contact for departmental inquiries.
• Plan and coordinate departmental meetings and events.
• Assist in the completion of travel arrangements and conference registrations.
• Facilitate workshops and other departmental events.
• Perform related duties as assigned.

Required Education, Skills, and Experience:

• Bachelor's Degree in business, public administration, social sciences, education, or related field; Master's Degree preferred.
• Minimum of two years of experience, preferably in higher education.
• Excellent written and oral communication skills in both English and Arabic.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Capable of collaborating effectively with faculty, students, and staff.
• Attention to detail and ability to manage multiple tasks concurrently.

Special Job Demands:
Evening and weekend work may be required.

To apply, please submit your application online. Only shortlisted candidates will be contacted for an interview.

Join Our Team as an Executive Secretary!
Skab company is seeking a professional and highly organized Executive Officer to support our senior management team. This is a key role that demands excellent organizational skills and a proactive attitude.

Requirements:

• Bachelor's degree in Business Administration or English Language
• 4 years of experience as an Executive Assistant
• Strong command of English

If you meet the qualifications and are ready to take your career to the next level, we encourage you to apply!

Join Our Team as an Executive Secretary!
Skab company is seeking a professional and highly organized Executive Officer to support our senior management team. This is a key role that demands excellent organizational skills and a proactive attitude.

Requirements:

• Bachelor's degree in Business Administration or English Language
• 4 years of experience as an Executive Assistant
• Strong command of English

If you meet the qualifications and are ready to take your career to the next level, we encourage you to apply!

About the Role: ISG seeks an energetic Executive Secretary to provide efficient, organized administration and finance related support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive’s schedule and assist by performing a variety of administrative and finance related tasks. The goal is to contribute to the efficiency of the school/department by ensuring all assigned duties are carried out in a timely and efficient manner.

Position Duties:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative and finance support to the executive as required, to meet the schools’ needs.
• Organize and maintain the executive’s calendar and arrange appointments as and when convenient.
• Prepare documents, reports, lists, meeting notes, etc. as required.
• Attend meetings and keep minutes.
• Make travel arrangements for the assistant principal/executive.
• Handle confidential documents ensuring they remain secure.
• Take initiative in prioritizing tasks to ensure deadlines are met.
• Provide support for students and parents in relation to your role.
• Prepare and print student IDs and certificates as needed.
• Maintain updated staff and student lists.
• Track and produce weekly summary reports of students’ attendance and discipline analysis.
• Arrange testing or exams, and receive results as required.
• Assist with event preparation and coordination.

Qualifications and Knowledge:

• Minimum of Bachelor’s degree in a related field of study.
• In-depth knowledge of office management and basic accounting procedures.

Experience and Skills:

• Proven experience as an executive secretary or similar administrative role.
• Proficient in MS Office and Google Suite.
• Excellent command in English (both written and verbal).
• Strong understanding of accounting principles, financial reporting procedures.
• Exceptional attention to detail, accuracy, and a commitment to maintaining high standards of financial integrity.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.

About the Role
We are seeking an experienced and organized Executive Assistant to support the Managing Director of Hapag-Lloyd AG in the Saudi Arabia region. This role is crucial in managing the daily workflow and increasing the effectiveness and efficiency of the office.

Key Responsibilities

• Executive Support: Serve as a trusted partner, maintaining confidentiality and professionalism.
• Coordinate internal and external meetings, effectively managing the Managing Director's calendar.
• Act as the first contact for stakeholders, screening calls and emails, and ensuring professional communication.
• Prepare reports and presentations for the Managing Director's meetings and trips.
• Organize travel logistics including flights, visas, and accommodations.
• Provide secretarial support for meetings including taking notes and ensuring follow-ups on action items.
• Support the Managing Director in external commitments and administration tasks related to office management.

Qualifications

• Bachelor’s degree.
• 5+ years of experience as an Executive Assistant or similar role, or 3+ years in a commercial role in Shipping or Logistics.
• Fluency in English, both written and spoken.
• Advanced skills in PowerPoint and Excel.

Soft Skills

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proactive problem-solving abilities with attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.

Join the Team at Saudi Multichem Company as a Senior Executive Assistant!
We are seeking a dedicated and highly organized Senior Executive Assistant to provide comprehensive support to our top management. This role is critical to our operational efficiency and requires a detail-oriented professional who can manage multiple tasks simultaneously.

What You'll Achieve

• Executive Support: Provide direct administrative assistance including calendar management, meeting scheduling, and handling executive correspondence.
• Communication and Coordination: Ensure clear communication between management and internal departments, clients, and partners.
• Operational Efficiency: Prepare executives for meetings, monitor communications, and ensure consistent support for company-wide initiatives.

What You'll Bring

• Bachelor's degree in Business Administration, Management, or a related field.
• 35 years of experience in executive or senior administrative support roles.
• Fluency in English is mandatory.
• Exceptional organizational and interpersonal skills.
• High proficiency in Microsoft Office Suite.

We're looking for an individual with strong judgment, confidentiality, and the ability to work independently. Experience in the construction industry is preferred but not required.

Join the Team at Saudi Multichem Company as a Senior Executive Assistant!
We are seeking a dedicated and highly organized Senior Executive Assistant to provide comprehensive support to our top management. This role is critical to our operational efficiency and requires a detail-oriented professional who can manage multiple tasks simultaneously.

What You'll Achieve

• Executive Support: Provide direct administrative assistance including calendar management, meeting scheduling, and handling executive correspondence.
• Communication and Coordination: Ensure clear communication between management and internal departments, clients, and partners.
• Operational Efficiency: Prepare executives for meetings, monitor communications, and ensure consistent support for company-wide initiatives.

What You'll Bring

• Bachelor's degree in Business Administration, Management, or a related field.
• 35 years of experience in executive or senior administrative support roles.
• Fluency in English is mandatory.
• Exceptional organizational and interpersonal skills.
• High proficiency in Microsoft Office Suite.

We're looking for an individual with strong judgment, confidentiality, and the ability to work independently. Experience in the construction industry is preferred but not required.

Join the Team at Saudi Multichem Company as a Senior Executive Assistant!
We are seeking a dedicated and highly organized Senior Executive Assistant to provide comprehensive support to our top management. This role is critical to our operational efficiency and requires a detail-oriented professional who can manage multiple tasks simultaneously.

What You'll Achieve

• Executive Support: Provide direct administrative assistance including calendar management, meeting scheduling, and handling executive correspondence.
• Communication and Coordination: Ensure clear communication between management and internal departments, clients, and partners.
• Operational Efficiency: Prepare executives for meetings, monitor communications, and ensure consistent support for company-wide initiatives.

What You'll Bring

• Bachelor's degree in Business Administration, Management, or a related field.
• 35 years of experience in executive or senior administrative support roles.
• Fluency in English is mandatory.
• Exceptional organizational and interpersonal skills.
• High proficiency in Microsoft Office Suite.

We're looking for an individual with strong judgment, confidentiality, and the ability to work independently. Experience in the construction industry is preferred but not required.

Join Al Jamal Group as an Executive Secretary!
We are seeking a professional female Executive Secretary to become part of our team in Jeddah, Saudi Arabia. The ideal candidate will possess excellent communication skills in English, as she will closely work with the company manager and accompany him during meetings, events, and daily activities.

Responsibilities:

• Acting as a personal assistant to the manager.
• Translating emails, posts, and correspondence from English to Arabic and vice versa.
• Managing daily correspondence and administrative tasks.
• Providing full linguistic support to the manager in all professional matters.
• Ensuring smooth and effective coordination between departments.

Requirements:

• Fluency in English (both spoken and written) is mandatory.
• Previous experience in translation and executive assistant roles is preferred.
• Professionalism, organization, and attention to detail are essential.
• Flexibility to work extra hours when necessary (additional pay will be provided).

Salary will be determined during the interview process.

Join Us as an Executive Secretary at Ithra Designs!
Our head office in Jeddah is looking for a dynamic and highly organized Executive Secretary with a strong background in Architecture or Interior Design. You will be crucial in supporting our administrative and technical operations, ensuring seamless coordination of our projects and professional presentation of our materials.

Key Responsibilities:

• Schedule and coordinate meetings, presentations, and appointments.
• Track project progress and prepare regular reports for internal and client updates.
• Organize and archive architectural files, drawings, and related documentation.
• Draft meeting minutes and professional correspondence.
• Prepare and coordinate material boards including material selection and presentation layouts.
• Assist the design team in material selection and coordinate with suppliers.
• Provide general administrative support to the design and technical team.

Requirements:

• Bachelor’s degree in Architecture or Interior Design.
• Minimum of 3 years of experience in an executive secretarial or administrative role, preferably in related fields.
• Proven experience in preparing and coordinating material boards.
• Proficiency in Microsoft Office; knowledge of AutoCAD or design software is a plus.
• Strong organizational, time management, and communication skills.
• Fluency in English & Arabic (spoken and written).

How to Apply:
Please submit your CV, portfolio, and a short cover letter to our email.

About the Role: Become an integral part of a dynamic team at PrimeGate for Communications and IT as an Executive Secretary. This position is crucial for ensuring streamlined operations through effective administrative support, which is vital for our executive team.

Key Responsibilities:

• Administrative Support: Manage schedules, organize meetings, and coordinate appointments for executives to ensure smooth operations.
• Communication Management: Handle all incoming and outgoing communications efficiently, including emails and phone calls.
• Document Preparation: Create, format, and proofread documents, reports, and presentations ensuring professionalism and accuracy.
• Meeting Coordination: Arrange logistics for meetings, including venue bookings and agenda preparation.
• Confidentiality Maintenance: Maintain the highest level of discretion when handling sensitive information.
• Follow-Up: Monitor task progress and deadlines to ensure timely completion of projects.

Requirements:

• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent proficiency in English.

Join Our Team as an Executive Assistant!

The Executive Assistant to the Director of Teaching and Learning plays a vital role in supporting the strategic initiatives and daily operations of ISG's Teaching and Learning Office. This position requires exceptional organizational, communication, and project coordination skills to ensure seamless support across curriculum development, professional learning, and instructional leadership. The ideal candidate will thrive in a dynamic, fast-paced environment, demonstrating initiative, professionalism, and a collaborative spirit.

Position Duties:
The Successful Candidate Will Be Expected To:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices, and procedures.
• Provide administrative, finance-related records, and personal assistant support to the principal/administrator.
• Screen visitors, phone calls, and distribute correspondence for the administrator.
• Manage administrator's and/or department’s calendar and diary, and schedule meetings.
• Be the primary point of contact among administrators, employees, parents, and other external partners.
• Manage information flow in a timely and accurate manner.
• Make travel and accommodation arrangements for the administrator.
• Take minutes during meetings.
• Format information and respond to internal and external communication – memos, emails, presentations, reports, etc.
• Research and organize data to represent the administrator for presentation to directors, executives, and others.
• Redirect communication and inquiries to the appropriate persons for action.
• Manage the department’s bookkeeping and other site-based finance-related duties, prepare requisitions, manage petty cash, etc.
• Handle sensitive and confidential information with discretion.
• Manage consultant and vendor relationships including travel, service agreements, and the like.
• Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).
• Assist with events planning.
• Organize and maintain the office filing system.
• Supervise/oversee the performance of other administrative support staff.
• Evaluate, support, and revise programs across the department and schools as assigned.

Qualifications And Knowledge:
The ideal candidate will have:

• Minimum of Bachelor’s degree in a related field of study.
• Excellent MS Office and Google Suite knowledge.

Experience And Skills:
The ideal candidate will have:

• Previous work experience as an executive assistant, personal assistant, or similar role.
• Previous work experience in supervising other employees.

Skills:
The ideal candidate will demonstrate:

• Excellent English verbal and written communication skills.
• Outstanding organizational and time management skills.
• Ability to exercise discretion and maintain confidentiality.
• Ability to supervise other employees.

Join Dallah Albaraka as an Executive Secretary!
We are seeking a proactive Executive Secretary to provide exceptional administrative and organizational support to our office manager. You will play a crucial role in ensuring that our office runs smoothly and efficiently while upholding professionalism and confidentiality.

Key Responsibilities:

• Assist the Office Manager by organizing their schedule, including appointments and meetings, while providing timely reminders.
• Manage incoming correspondence (both paper and email), distributing it by priority and ensuring effective communication.
• Prepare and edit official documents and correspondence related to the office.
• Coordinate and organize meetings, prepare agendas, invitations, and ensure all logistics are handled.
• Document minutes of meetings and follow up on actionable items.
• Maintain confidentiality and ensure the accuracy and organization of office files.

Qualifications:

• Bachelor's degree in management, business administration, or a related field.
• Professional certificate in secretarial work or office management.
• Minimum of 2 years experience in a secretarial or administrative role.
• Proficiency in Microsoft Office applications.
• Strong time management and organizational skills.
• Excellent written communication abilities.

Join Awqaf Investment as an Executive Secretary!
We are looking for a highly organized Executive Secretary to manage the CEO's office.

Job Purpose:
The Executive Secretary is responsible for the organization and running of daily administrative tasks for the CEO office. This role oversees the smooth operation of day-to-day activities, including organizing events, scheduling meetings, and contributing to process improvements.

Core Responsibilities:

• Handle all requests made by the CEO for administrative tasks.
• Act as the focal point for CEO office communication with internal and external parties.
• Prepare memos, reports, and communications as required.
• Manage the CEO’s schedule and appointments.
• Coordinate with other departments to ensure timely completion of tasks.
• Maintain updated filing systems and ensure data security.
• Archive documents in the management system for accuracy.
• Raise purchasing requests for the CEO office and follow up on deliveries.
• Provide support for various tasks as requested by the CEO.
• Manage office supplies inventory and place orders as needed.
• Facilitate meetings, prepare minutes, and ensure stakeholder attendance.

Qualification & Requirements:
- Diploma in Business Administration, Office Management or a related field.
- Minimum of 5 years in a secretarial role.

Join Awqaf Investment as an Executive Secretary!
We are looking for a highly organized Executive Secretary to manage the CEO's office.

Job Purpose:
The Executive Secretary is responsible for the organization and running of daily administrative tasks for the CEO office. This role oversees the smooth operation of day-to-day activities, including organizing events, scheduling meetings, and contributing to process improvements.

Core Responsibilities:

• Handle all requests made by the CEO for administrative tasks.
• Act as the focal point for CEO office communication with internal and external parties.
• Prepare memos, reports, and communications as required.
• Manage the CEO’s schedule and appointments.
• Coordinate with other departments to ensure timely completion of tasks.
• Maintain updated filing systems and ensure data security.
• Archive documents in the management system for accuracy.
• Raise purchasing requests for the CEO office and follow up on deliveries.
• Provide support for various tasks as requested by the CEO.
• Manage office supplies inventory and place orders as needed.
• Facilitate meetings, prepare minutes, and ensure stakeholder attendance.

Qualification & Requirements:
- Diploma in Business Administration, Office Management or a related field.
- Minimum of 5 years in a secretarial role.

Join the International Schools Group (ISG) as an Executive Assistant!
We are seeking a dedicated and organized Executive Assistant to provide comprehensive administrative support to our principal/administrator. Your role will be vital in ensuring the efficient operation of the principal's/administrator’s office in a dynamic educational environment.

Key Responsibilities:

• Manage the principal’s/administrator's calendar, schedule meetings, and oversee information flow.
• Handle communication with visitors, phone inquiries, and correspondence.
• Provide personal assistant support, including managing travel and accommodation arrangements.
• Take minutes during meetings and prepare documentation for various departments.
• Supervise the administrative support team and ensure effective operations.
• Perform bookkeeping and site-based finance duties, including managing petty cash.

Qualifications:

• A minimum of Bachelor's degree in a related field.

Experience:

• Previous experience as an Executive Assistant or similar role.
• Experience in supervising other employees.

Skills:

• Excellent verbal and written communication skills in English.
• Outstanding organizational and time management skills.
• Ability to exercise discretion and confidentiality.

At ISG, we believe in fostering a safe and collaborative environment where students and staff can thrive. Join us and make a difference in the lives of students at our esteemed schools!

Join the International Schools Group (ISG) as an Executive Secretary!
We are seeking an energetic Executive Secretary to provide efficient, organized support to the Assistant Principal in our school. This role is pivotal in maintaining an orderly workplace, contributing directly to the efficiency of our educational environment.

Key Responsibilities:

• Demonstrate a commitment to child protection and safety.
• Manage the executive’s calendar, including scheduling appointments.
• Prepare documents, reports, and meeting notes as required.
• Organize travel arrangements for the Assistant Principal.
• Handle confidential documents securely and prioritize tasks effectively.
• Maintain student records and communication regarding their needs.
• Provide customer service and handle correspondence efficiently.

Qualifications:

• Bachelor’s degree in a related field.
• Proven experience as an Executive Secretary or in a similar role.
• Proficient in MS Office and Google Suite.
• Excellent English communication skills, both written and verbal.

ISG Overview:
The International Schools Group was founded in 1962 to cater to the needs of expatriate families in Saudi Arabia. We have over 3200 students and offer various curricula, including British, American, and International programs. Our core values include Respect, Responsibility, Integrity, and Acceptance, and we are committed to providing a safe and engaging learning environment.