Executive secretary Jobs in Saudi Arabia

• Prepare daily, weekly, and periodic reports with high accuracy.
• Coordinate and schedule meetings, preparing meeting minutes and ensuring follow-up on action items.
• Manage emails, official correspondence, and maintain organized filing systems.
• Prepare presentations and documents required by executive management.
• Handle requests from various departments and ensure timely responses.
• Follow up on executive tasks and continuously update priorities.
• Professionally manage visitors, delegations, and external stakeholders.
• Maintain confidentiality of sensitive information.

• Minimum of 2 years experience in Executive Secretary or Office Management.
• Strong skills in preparing reports, minutes, and official correspondence.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills and strong time-management abilities.
• Detail-oriented, professional, and organized.
• Ability to thrive in a fast-paced environment while managing pressure.

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

• Prepare daily, weekly, and periodic reports with high accuracy.
• Coordinate and schedule meetings, preparing meeting minutes and ensuring follow-up on action items.
• Manage emails, official correspondence, and maintain organized filing systems.
• Prepare presentations and documents required by executive management.
• Handle requests from various departments and ensure timely responses.
• Follow up on executive tasks and continuously update priorities.
• Professionally manage visitors, delegations, and external stakeholders.
• Maintain confidentiality of sensitive information.

• Minimum of 2 years experience in Executive Secretary or Office Management.
• Strong skills in preparing reports, minutes, and official correspondence.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills and strong time-management abilities.
• Detail-oriented, professional, and organized.
• Ability to thrive in a fast-paced environment while managing pressure.

• Provide comprehensive administrative and secretarial support to C-Level executives
• Manage calendars, schedule meetings, appointments, and conferences
• Handle telephone calls, emails, correspondence, and official communications professionally
• Prepare, draft, proofread, and distribute reports, memos, agendas, minutes, and official letters
• Maintain accurate paper and electronic filing systems
• Handle confidential and sensitive information with the highest level of discretion
• Welcome and coordinate VIP visitors and stakeholders
• Coordinate internal and external communications across departments and organizations
• Support documentation, record keeping, and follow-up on pending action items
• Assist with office coordination and daily workflow management

• Excellent oral and written English communication
• Strong interpersonal and presentation skills
• Exceptional organization, scheduling, and multitasking abilities
• High level of professionalism, confidentiality, and attention to detail
• Ability to work under pressure and meet tight deadlines
• Proficient in MS Office and office technologies

• Bachelor’s Degree (Computer Science or any 4-year degree)
• Minimum 4 years of experience, preferably supporting senior management or C-Level
• Strong computer literacy (MS Office)
• Fluent in English (written & spoken)

• Manage daily administrative activities adhering to Hilton Standards.
• Provide secretarial support to the Executive team.
• Handle communications promptly and professionally.
• Receive and distribute mail.
• Compile minutes for Executive meetings and management reports.
• Maintain supplies of office stationery and ensure a tidy work area.
• Assist with special projects related to the Executive Office.

• Excellent verbal and written communication skills.
• Strong administration and IT skills.
• Commitment to high levels of customer service.
• Flexibility in response to diverse work situations.
• Ability to work under pressure.
• Previous administrative experience in a fast-paced environment is advantageous.

• Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
• Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
• Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive’s office to the organization as well as external visitors.
• Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
• Must be professional and exercise discretion when handling sensitive information.

• 3-5 years of relevant work experience
• Arabic & English fluency (written & spoken)
• Exceptional attention to detail
• Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
• Strong organization and follow-through skills.

• Providing secretarial support to executives
• Maintaining records
• Offering exceptional customer service to internal and external stakeholders

• Manage scheduling of meetings and appointments
• Prepare and organize documents for meetings
• Oversee correspondence and communication
• Maintain filing systems and records
• Provide excellent customer service to clients and staff

• Strong clerical skills, including file organization and data entry
• Excellent verbal and written communication skills
• Experience in company secretarial work and managing confidential documents
• Ability to assist senior management in administrative tasks
• Proficient in office software, especially Microsoft Office Suite
• Bachelor's degree in Business Administration, Office Management, or related field is preferred
• Prior experience in a similar role is highly advantageous

• Manage executive schedules, including scheduling meetings and appointments.
• Prepare and organize documents, reports, and correspondence.
• Maintain records and ensure proper filing of documents.
• Provide secretarial support to executives, ensuring they have the necessary materials for presentations and meetings.
• Deliver outstanding customer service to both internal and external stakeholders.

• Strong clerical skills, including file organization and data entry.
• Excellent verbal and written communication skills.
• Experience in managing confidential documents and assisting senior management.
• Ability to prioritize tasks effectively and manage multiple responsibilities.
• Proficiency in Microsoft Office Suite.
• Detail-oriented with strong multitasking and problem-solving skills.

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 2 - 3 years of experience in a similar administrative support role.

• Provide comprehensive administrative and secretarial support to C-Level executives
• Manage calendars, schedule meetings, appointments, and conferences
• Handle telephone calls, emails, correspondence, and official communications professionally
• Prepare, draft, proofread, and distribute reports, memos, agendas, minutes, and official letters
• Maintain accurate paper and electronic filing systems
• Handle confidential and sensitive information with the highest level of discretion
• Welcome and coordinate VIP visitors and stakeholders
• Coordinate internal and external communications across departments and organizations
• Support documentation, record keeping, and follow-up on pending action items
• Assist with office coordination and daily workflow management

• Excellent oral and written English communication
• Strong interpersonal and presentation skills
• Exceptional organization, scheduling, and multitasking abilities
• High level of professionalism, confidentiality, and attention to detail
• Ability to work under pressure and meet tight deadlines
• Proficient in MS Office and office technologies

• Bachelor’s Degree (Computer Science or any 4-year degree)
• Minimum 4 years of experience, preferably supporting senior management or C-Level
• Strong computer literacy (MS Office)
• Fluent in English (written & spoken)

• Provide comprehensive administrative and secretarial support to Board Members or the Executive Director.
• Manage calendars, meetings, and appointments with professionalism.
• Prepare and format meeting agendas, minutes, and reports with high accuracy.
• Coordinate internal and external communications on behalf of senior management.
• Maintain confidential records and handle sensitive information with discretion.
• Ensure follow-up on action items, decisions, and directives from executives.
• Organize files and documents efficiently.
• Prepare hospitality arrangements for visitors during meetings.

• Bachelor’s degree in Sociology, Business Administration, or related field.
• Proven experience as an Executive Secretary or Senior Secretary directly supporting Board Members or a CEO.
• Fluent command of English (written and spoken) is mandatory.
• Strong skills in executive level communication and decision-making.
• Advanced organizational and multitasking abilities.
• High proficiency in drafting formal documents and meeting minutes.
• Based in Eastern Province with a valid driving license.
• Strong commitment to confidentiality and integrity.

• Professional demeanor and strong interpersonal skills.
• Ability to work under pressure and handle sensitive situations.
• Detail-oriented, proactive, and reliable.

• Provide comprehensive administrative and secretarial support to C-Level executives
• Manage calendars, schedule meetings, appointments, and conferences
• Handle telephone calls, emails, correspondence, and official communications professionally
• Prepare, draft, proofread, and distribute reports, memos, agendas, minutes, and official letters
• Maintain accurate paper and electronic filing systems
• Handle confidential and sensitive information with the highest level of discretion
• Welcome and coordinate VIP visitors and stakeholders
• Coordinate internal and external communications across departments and organizations
• Support documentation, record keeping, and follow-up on pending action items
• Assist with office coordination and daily workflow management

• Excellent oral and written English communication
• Strong interpersonal and presentation skills
• Exceptional organization, scheduling, and multitasking abilities
• High level of professionalism, confidentiality, and attention to detail
• Ability to work under pressure and meet tight deadlines
• Proficient in MS Office and office technologies

• Bachelor’s Degree (Computer Science or any 4-year degree)
• Minimum 4 years of experience, preferably supporting senior management or C-Level
• Strong computer literacy (MS Office)
• Fluent in English (written & spoken)

• Manage and coordinate the Chairman’s calendar, appointments, and meetings.
• Prepare meeting agendas, minutes, presentations, and required documents.
• Handle and prioritize incoming calls, emails, and correspondence.
• Follow up on tasks and decisions assigned by the Chairman with internal departments.
• Draft and prepare reports, letters, and official documents professionally.
• Arrange travel plans, itineraries, and reservations.
• Maintain organized physical and digital filing systems.
• Ensure strict confidentiality of sensitive information.
• Coordinate effectively with internal teams and external stakeholders.
• Perform any additional tasks assigned by the Chairman.

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• 3–5 years of experience as an Executive Secretary or Office Manager, preferably in a construction company or engineering consultancy.
• Excellent command of Arabic and English (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, communication, and time management skills.
• Ability to work under pressure and manage multiple priorities.
• High level of professionalism, discretion, and confidentiality.

• Provide comprehensive administrative and secretarial support to C-Level executives
• Manage calendars, schedule meetings, appointments, and conferences
• Handle telephone calls, emails, correspondence, and official communications professionally
• Prepare, draft, proofread, and distribute reports, memos, agendas, minutes, and official letters
• Maintain accurate paper and electronic filing systems
• Handle confidential and sensitive information with the highest level of discretion
• Welcome and coordinate VIP visitors and stakeholders
• Coordinate internal and external communications across departments and organizations
• Support documentation, record keeping, and follow-up on pending action items
• Assist with office coordination and daily workflow management

• Excellent oral and written English communication
• Strong interpersonal and presentation skills
• Exceptional organization, scheduling, and multitasking abilities
• High level of professionalism, confidentiality, and attention to detail
• Ability to work under pressure and meet tight deadlines
• Proficient in MS Office and office technologies

• Bachelor’s Degree (Computer Science or any 4-year degree)
• Minimum 4 years of experience, preferably supporting senior management or C-Level
• Strong computer literacy (MS Office)
• Fluent in English (written & spoken)

• Managing the executive director's schedule and organizing appointments and meetings.
• Preparing and distributing necessary documents and reports prior to meetings.
• Facilitating communication between different departments within the organization.
• Providing daily administrative support, including managing phone calls and emails.
• Organizing company events and meetings.
• Assisting in budget preparation and financial reports.
• Updating and maintaining the employee database and administrative information.
• Ensuring that the office is well-equipped and operates efficiently.
• Providing support on special projects as needed.
• Performing additional tasks as required by management.

• Previous experience as a secretary or in a similar administrative role.
• Exceptional organizational skills and the ability to manage time effectively.
• Strong verbal and written communication skills.
• Good proficiency in using office computer programs such as Microsoft Office.
• Ability to work under pressure and solve problems quickly.
• Ability to handle sensitive information with complete confidentiality.
• Adaptability to changing work environments and flexibility in handling tasks.
• Strong interpersonal skills and the ability to build positive working relationships.
• Proficiency in Arabic, and knowledge of English is considered an additional advantage.
• Attention to detail and the ability to maintain accuracy in work.

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

• Assist the General Manager in daily administrative tasks.
• Manage communications and ensure smooth office operations.

• Minimum of 2 years of experience in secretarial or administrative support roles.
• Fluency in English, both spoken and written.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office applications.
• A high level of confidentiality, along with a professional appearance, effective communication skills, and a courteous demeanor.

Your primary objective will be to provide high-level administrative and organizational support to the owners, ensuring smooth daily operations through effective management of communications, meetings, and tasks.

Key Responsibilities:

• Receive and handle phone calls and emails directed to the owners.
• Draft and prepare official correspondence and letters.
• Professionally represent the owners in all interactions.
• Coordinate and schedule internal and external meetings.
• Prepare agendas, take meeting minutes, and follow up on decisions.
• Arrange travel, transportation, and accommodation as necessary.
• Prepare files, presentations, and reports for owner needs.
• Manage confidential documents and records efficiently.
• Monitor daily tasks and generate periodic progress reports.
• Facilitate communication between owners, executive departments, and advisors.
• Ensure confidentiality and compliance with internal policies.

Skills and Qualifications:

• Bachelor's degree in Administration, Business Administration, or related field.
• 3–5 years of experience in an executive secretary role.
• Fluency in Arabic and English, both written and spoken.
• Strong organizational and time management skills.
• Able to work under pressure and manage multiple tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and relationship-building skills.

This is a full-time position with a salary range of ﷼7,*** - ﷼10,*** per month.