Executive secretary Jobs in Saudi Arabia

About the Role:
We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities:

• Manage and maintain schedules, appointments, and correspondence for executives or departments.
• Prepare and organize documents, reports, and presentations.
• Answer phone calls and emails, directing inquiries to the appropriate parties.
• Assist in the planning and coordination of meetings, including logistics and materials.
• Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
• Handle confidential information with discretion and professionalism.
• Perform general office duties, including data entry and record keeping.
• Support team members with various administrative tasks as needed.
• Monitor and order office supplies, ensuring inventory levels are maintained.
• Prepare and distribute meeting agendas and minutes.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Develop and implement office procedures to improve efficiency.
• Assist with budgeting and expense tracking for departmental activities.
• Liaise with external vendors and service providers to facilitate office needs.
• Maintain office equipment and coordinate repairs as necessary.
• Support event planning and coordination for company functions or team-building activities.
• Create and maintain databases and spreadsheets for tracking important information.
• Conduct research and compile data as requested by team members.
• Train and onboard new administrative staff as needed.
• Ensure compliance with company policies and procedures.

Requirements:

• Bachelor’s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.
• Proven experience as a secretary or in a similar administrative role (minimum 5 years).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent command of the English language is required.
• Familiarity with office management procedures and basic accounting principles.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively within a team.
• Attention to detail and strong problem-solving skills.
• Experience with scheduling software and CRM systems is a plus.
• Strong interpersonal skills with the ability to interact professionally with clients and colleagues.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Flexibility to adapt to changing priorities and projects.
• Experience in handling travel arrangements and itineraries is a plus.
• Basic knowledge of social media and marketing tools is beneficial.
• Preferably residing near the company’s location.

Benefits:

• Eligible to get 30 days paid vacation every year.
• Providing health insurance.

Join Eyad Reda Law Firm LLP as a Senior Executive Secretary
We are a leading law firm providing exceptional legal services across Saudi Arabia, and we are looking for a dedicated Senior Executive Secretary to enhance our office operations.

Key Responsibilities:

• Manage the overall functioning of the office, ensuring smooth operations and efficient workflow.
• Provide administrative support to the executive partner, handling scheduling, correspondence, and communications.
• Coordinate meetings, appointments, and travel arrangements for the executive partner and other team members as needed.
• Assist in the preparation of reports, presentations, and documents, utilizing advanced formatting and presentation skills.
• Serve as the primary point of contact for internal and external stakeholders, handling inquiries and requests promptly and professionally.
• Maintain office records and files, both electronic and physical, ensuring confidentiality and accuracy.
• Collaborate with other administrative staff to ensure seamless operations and support across departments.
• Manage incoming and outgoing correspondence, including sorting mail, drafting responses, and distributing communications to appropriate parties.
• Take minutes during meetings and distribute them to attendees.

Requirements:

• Bachelor's degree in business administration or related field preferred.
• Excellent verbal and written communication skills in English are essential.

We invite you to apply if you are ready to contribute to our success with your skills and dedication.

Join The Grandeur Co. as an Executive Secretary!
We are seeking a highly motivated individual to provide exceptional administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for ensuring the smooth operation of the executive office and requires someone who values confidentiality and can adapt to a dynamic environment.

Key Responsibilities:

• Manage the CEO’s calendar and schedule meetings, appointments, and travel arrangements.
• Accompany the CEO on business trips and events to provide essential logistical support.
• Prepare and organize documents, reports, presentations, and correspondence for the CEO.
• Screen and prioritize incoming communications.
• Organize meetings, take minutes, and ensure action items are followed up on.
• Handle sensitive information with discretion.
• Coordinate communication between the CEO and both internal and external stakeholders.
• Assist in preparing for board meetings and other executive events.
• Maintain organized filing systems.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 35 years of experience in executive-level administrative support.
• Excellent written and spoken communication skills in Arabic and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Willingness and ability to travel as required.

Join The Grandeur Co. as an Executive Secretary!
We are seeking a highly motivated individual to provide exceptional administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for ensuring the smooth operation of the executive office and requires someone who values confidentiality and can adapt to a dynamic environment.

Key Responsibilities:

• Manage the CEO’s calendar and schedule meetings, appointments, and travel arrangements.
• Accompany the CEO on business trips and events to provide essential logistical support.
• Prepare and organize documents, reports, presentations, and correspondence for the CEO.
• Screen and prioritize incoming communications.
• Organize meetings, take minutes, and ensure action items are followed up on.
• Handle sensitive information with discretion.
• Coordinate communication between the CEO and both internal and external stakeholders.
• Assist in preparing for board meetings and other executive events.
• Maintain organized filing systems.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 35 years of experience in executive-level administrative support.
• Excellent written and spoken communication skills in Arabic and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Willingness and ability to travel as required.

Join The Grandeur Co. as an Executive Secretary!
We are seeking a highly motivated individual to provide exceptional administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for ensuring the smooth operation of the executive office and requires someone who values confidentiality and can adapt to a dynamic environment.

Key Responsibilities:

• Manage the CEO’s calendar and schedule meetings, appointments, and travel arrangements.
• Accompany the CEO on business trips and events to provide essential logistical support.
• Prepare and organize documents, reports, presentations, and correspondence for the CEO.
• Screen and prioritize incoming communications.
• Organize meetings, take minutes, and ensure action items are followed up on.
• Handle sensitive information with discretion.
• Coordinate communication between the CEO and both internal and external stakeholders.
• Assist in preparing for board meetings and other executive events.
• Maintain organized filing systems.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 35 years of experience in executive-level administrative support.
• Excellent written and spoken communication skills in Arabic and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Willingness and ability to travel as required.

Role Overview
As an Executive Secretary at Nesma & Partners, you will play a vital role in assisting the head of department and staff with all office operations and administrative activities. Your responsibilities include maintaining important documents and handling confidential information to ensure timely and accurate business operations according to company policies.

Key Responsibilities

• Facilitate seamless communication by overseeing correspondence and managing calls to enhance workflow efficiency at an executive level.
• Exhibit a professional demeanor when handling calls and welcoming visitors.
• Compose emails and letters for various events and announcements, ensuring professionalism in all communications.
• Efficiently coordinate meetings, handling all administrative and logistical arrangements.
• Capture and disseminate meeting minutes and agendas to promote team transparency.
• Collaborate closely with executives to offer strategic support and insights.
• Handle confidential information with discretion, reinforcing trust and reliability.
• Coordinate and execute special projects to contribute to organizational objectives.
• Organize executive-level events, demonstrating a keen eye for detail.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 46 years of related experience in similar roles.
• Proficiency in English; knowledge of Arabic is preferred.

Skills Required

• Administrative Assistance and Task Prioritization
• Confidentiality & Data Privacy
• Meeting & Event Coordination
• Strong communication and customer focus skills
• Ability to cultivate innovation and ensure accountability

Join Our Team as an Executive Secretary!

Khalifa Al-Gosaibi Investment Group (KAI) is seeking a highly organized and proactive Executive Secretary to join our team in Dammam, Eastern Saudi Arabia. If you're passionate about supporting executives, managing critical administrative tasks, and maintaining smooth office operations, we’d love to hear from you.

Key Responsibilities:

• Answer and manage incoming phone calls with professionalism and efficiency.
• Organize, file, and retrieve corporate documents, records, and reports.
• Greet and assist onsite visitors, ensuring a welcoming and professional environment.
• Arrange travel and accommodations for executives, maintaining detailed itineraries.
• Provide general administrative support to executives and ensure daily schedules are met.

Requirements:

• Arabic speaker with strong proficiency in English (spoken and written).
• Bachelor's degree or diploma in Business Administration or a related field.
• Minimum of 2 years of experience in an executive assistant or secretarial role.
• Strong computer literacy, with the ability to effectively utilize word processing and office software.
• Excellent organizational, time-management, and communication skills.

Join a fast-paced, collaborative environment where your skills and professionalism will make a difference.

About the Role: The Executive Secretary will perform all administrative and clerical duties to support the Chief Legal Officer (CLO). This involves coordinating official communications, organizing meetings and appointments, and managing correspondence and documents. The role ensures high efficiency and strict confidentiality in operations.

Key Responsibilities and Duties:

• Organize the CLO’s schedule and coordinate meetings and official appointments.
• Receive visitors and delegations, coordinating reception procedures.
• Draft and prepare official letters and correspondence in both Arabic and English.
• Organize and securely file documents according to the company's information retention policies.
• Follow up on the implementation of administrative decisions and correspondence issued by the CLO.
• Coordinate travel arrangements and bookings for the CLO.
• Prepare meeting minutes and follow up on decisions and recommendations.
• Handle incoming and outgoing communications, including official emails.
• Perform other administrative tasks as required.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Secretarial Studies, Finance, or Law.
• Minimum of 5 years of relevant experience, including 23 years in legal departments.
• Proficiency in computer use and Microsoft Office applications.
• Advanced proficiency in Arabic and English (spoken and written).
• Excellent communication, organizational, and interpersonal skills.
• Strong commitment to confidentiality and professionalism.
• Ability to prepare professional presentations and basic office visuals.

Required Behavioral Competencies:

• Punctuality and commitment to deadlines.
• Courtesy and professionalism in interactions.
• Ability to work under pressure.
• Attention to detail and strong time management skills.

About the Role: The Executive Secretary will perform all administrative and clerical duties to support the Chief Legal Officer (CLO). This involves coordinating official communications, organizing meetings and appointments, and managing correspondence and documents. The role ensures high efficiency and strict confidentiality in operations.

Key Responsibilities and Duties:

• Organize the CLO’s schedule and coordinate meetings and official appointments.
• Receive visitors and delegations, coordinating reception procedures.
• Draft and prepare official letters and correspondence in both Arabic and English.
• Organize and securely file documents according to the company's information retention policies.
• Follow up on the implementation of administrative decisions and correspondence issued by the CLO.
• Coordinate travel arrangements and bookings for the CLO.
• Prepare meeting minutes and follow up on decisions and recommendations.
• Handle incoming and outgoing communications, including official emails.
• Perform other administrative tasks as required.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Secretarial Studies, Finance, or Law.
• Minimum of 5 years of relevant experience, including 23 years in legal departments.
• Proficiency in computer use and Microsoft Office applications.
• Advanced proficiency in Arabic and English (spoken and written).
• Excellent communication, organizational, and interpersonal skills.
• Strong commitment to confidentiality and professionalism.
• Ability to prepare professional presentations and basic office visuals.

Required Behavioral Competencies:

• Punctuality and commitment to deadlines.
• Courtesy and professionalism in interactions.
• Ability to work under pressure.
• Attention to detail and strong time management skills.

Join Burjline Builders as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary to support our senior executives. This role is pivotal in ensuring smooth administrative operations and effective communication within our organization.

Responsibilities:

• Manage complex schedules and arrange travel for senior executives.
• Prepare correspondence, presentations, and reports.
• Handle confidential information with discretion.
• Organize meetings and conferences, including logistics and catering.
• Screen phone calls and manage email correspondence.
• Maintain accurate records and filing systems.
• Liaise with internal and external stakeholders.
• Provide general administrative support as required.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.

If you are a dedicated professional looking to contribute to a dynamic team, we encourage you to apply!

Join NOZOM as an Executive Secretary!
Nozom is a leading consultancy firm in Saudi Arabia, and we are committed to hiring the best talent in the region to deliver outstanding services to our diverse client base.

Responsibilities:
- Advise the Board on its roles and responsibilities.
- Maintain key corporate documents and manage annual general meetings.
- Ensure policies, regulatory, and statutory changes are current.
- Coordinate board and committee activities and manage logistics.
- Maintain records of materials provided to the board.
- Liaise with external regulators and develop compliance systems.
- Provide legal advice and act as a legal advisor across the company.
- Offer legal and strategic advice during meetings and beyond.

Qualifications:
- Saudi Nationality required.
- Bachelor’s degree in Business or a related field.
- Minimum of 2 years of relevant experience in a similar role.
- Excellent analytical skills.
- Fluency in both Arabic and English.

If you possess the skills and experience needed for this pivotal role, we encourage you to apply!

About the Role
Vision Colleges is seeking a dedicated Executive Secretary to join our team. As an Executive Secretary, you will play a crucial role in the office by handling all necessary secretarial tasks. Your responsibilities will include organizing correspondence, maintaining files, and providing essential support to the CEO's office.

Key Responsibilities:

• Receive and deliver incoming and outgoing messages to the CEO's office.
• Complete office work and letters as required.

Qualifications:
A Bachelor’s degree in any field is required. Candidates should possess strong time management skills, the ability to plan meetings, document minutes, and communicate effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is preferred.

Experience:
Applicants should have a minimum of 1 year of experience in a similar role.

About the Role
Vision Colleges is seeking a dedicated Executive Secretary to join our team. As an Executive Secretary, you will play a crucial role in the office by handling all necessary secretarial tasks. Your responsibilities will include organizing correspondence, maintaining files, and providing essential support to the CEO's office.

Key Responsibilities:

• Receive and deliver incoming and outgoing messages to the CEO's office.
• Complete office work and letters as required.

Qualifications:
A Bachelor’s degree in any field is required. Candidates should possess strong time management skills, the ability to plan meetings, document minutes, and communicate effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is preferred.

Experience:
Applicants should have a minimum of 1 year of experience in a similar role.

Join Our Team as an Executive Secretary!
We are seeking a professional and highly organized Executive Secretary to join our team at Trading and Development Partnership. This role involves providing high-level administrative support to our executive team, managing schedules, coordinating meetings, and handling confidential information with discretion.

Qualifications:

• Bachelor’s degree from a recognized university.
• Excellent command of both English and Arabic (spoken and written).
• Presentable and professional appearance.
• Valid driver’s license and ability to drive.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple tasks and work under pressure.
• Trustworthy, punctual, and detail-oriented.

Take the next step in your career with us and make a significant impact!

About the Role: Join Al-Henaki Real Estate Development Co as an Executive Secretary, where you will play a crucial role in supporting the executive team and ensuring the smooth operation of daily tasks.

Key Responsibilities:

• Organizing appointments and schedules.
• Coordinating between departments.
• Monitoring daily tasks of the team.
• Attending meetings and providing assistance as needed.
• Handling travel bookings.
• Coordinating with the Human Resources department.
• Printing communications and letters.
• Receiving postal packages.
• Tracking communication bills.
• Monitoring electricity bills.

About the Company: Al-Henaki Real Estate Development Co is among the leading real estate developers in the Kingdom and UAE, known for developing numerous residential and commercial projects across major cities including Riyadh, Jeddah, Makkah, Dammam, Qassim, Khamis Mushait, and Tabouk.

Join the team of Al-Jazeera Contracting Company as an Executive Secretary.
We are looking for an organized and qualified person to manage work schedules and coordinate appointments. You will contribute to enhancing work efficiency by:

• Organizing the manager/president's appointments and reminding them.
• Handling inquiries and correspondence.
• Attending meetings and recording their minutes.
• Preparing and presenting work reports.
• Maintaining documents and files related to the manager's work.

Qualifications: You must hold a bachelor's degree in one of the following fields:

• Human Resources
• Business Administration
• Management Information Systems
• Marketing
• Executive Secretarial

Additional Requirements:

• Experience of no less than two years.
• Proficiency in using Microsoft Office suite.
• Advanced skills in archiving and report preparation.

The company offers a competitive salary in addition to medical insurance and opportunities for professional development.

Introduction:
We are looking for an executive secretary to work in Dammam at the Second Industrial City. This job is a great opportunity to join a dynamic team that requires high skills in secretarial and administrative work.

Requirements:

• Nationality: Saudi.
• Degree: Diploma in Secretarial Studies / Diploma in Office Management / Bachelor's in Business Administration.
• Experience: At least one year in the same field.

Required Skills:

• Proficiency in English (reading, speaking, and writing).
• Proficiency in computer use (Microsoft Office programs, data entry, email).
• Effective communication skills.
• Preparing reports, presentations, and drafting letters.
• Good time and task management skills and commitment to deadlines.