Executive secretary Jobs in Saudi Arabia

Join Eram Talent as an Executive Secretary!
As a premier talent acquisition company, we are looking for a dedicated Executive Secretary to support our executive team. The ideal candidate will bring professionalism, exceptional organizational skills, and a proactive approach to manage the dynamic demands of our executive office.

Key Responsibilities:

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of business travel for the Chief Officer, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications, such as emails, memos, and letters.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Maintain organized and up-to-date filing systems for executive-level documents.
• Track and process the Chief Officer's expenses.

Requirements:

• Bachelor's degree in Business Administration, English, or equivalent from a recognized university.
• 9 years of experience in a similar role.
• Outstanding verbal and written communication skills.
• Highly proficient in Microsoft Office Suite.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively.
• Discretion and confidentiality in handling sensitive information.

If you possess these qualifications and are ready to thrive in an executive environment, we encourage you to apply!

About the Role
Eram Talent, a prominent talent acquisition consultancy, is seeking a skilled and motivated Female Executive Secretary to join our team. This position will be crucial in providing comprehensive administrative support to our executive leadership, ensuring the department operates efficiently and effectively.

Key Responsibilities

• Maintain and manage the executive's calendar, scheduling appointments and coordinating meetings with internal and external stakeholders.
• Prepare and organize all necessary documentation and materials for meetings, including agenda, presentations, and reports.
• Handle incoming correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation, ensuring all travel is cost-effective and organized.
• Draft, proofread, and edit various documents, memos, and communications on behalf of the executive.
• Assist in the preparation and management of budgets and expenses related to the executive's office.
• Maintain filing systems and ensure all records are organized, secure, and easily retrievable.
• Provide support for special projects and initiatives as directed by executive leadership.
• Demonstrate a high level of professionalism and discretion in handling sensitive information.

Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field
• Previous experience as an Executive Secretary or in a similar administrative role is required
• Exceptional organizational and multitasking skills
• Excellent verbal and written communication skills in English and Arabic
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
• Strong attention to detail and accuracy
• Ability to work independently and manage time effectively
• Strong interpersonal skills and a positive attitude
• Ability to maintain confidentiality and exercise discretion

Join Rotana Hotels as an Executive Secretary!
We are seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on delivering extraordinary levels of service and providing creative solutions.

Responsibilities:

• Provide a full range of executive secretarial and administrative support activities for the General Manager, including handling highly confidential and sensitive matters.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and provide simple interpretations of documents/correspondence as needed.
• Review incoming mail and prioritize it before forwarding to the General Manager.
• Keep the calendar updated to facilitate appointment and meeting schedules.
• Establish and maintain various filing systems, records, and databases of business contacts, tracking pending items and following up as appropriate.
• Compose letters on behalf of the General Manager.
• Attend meetings, record and distribute minutes, and follow up on action items.
• Organize travel and external business trips on behalf of the General Manager.

Qualifications:
You should ideally have a college diploma in secretarial training and relevant previous experiences. Fluency in both written and spoken English and proficiency in typing (60 wpm accurately) is highly regarded. You are courteous and able to work with minimal supervision, possessing a high level of discretion and confidentiality.

Knowledge & Competencies:

• Understanding Hotel Operations
• Adaptability
• Customer Focus
• Drive for Results
• Effective Communication
• Planning for Business
• Supervising People
• Supervising Operations
• Teamwork
• Understanding Differences

About the Job:
One of our clients is looking for an Executive Secretary who provides high-level administrative and organizational support to senior executives. This role involves managing schedules, handling confidential information, coordinating communications, and ensuring smooth daily operations of the executive office.

Key Responsibilities:

• Provide comprehensive administrative support to senior management or executives
• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare, review, and edit correspondence, reports, presentations, and meeting minutes
• Act as the primary point of contact between executives and internal/external stakeholders
• Handle confidential and sensitive information with discretion and professionalism
• Organize and maintain filing systems (electronic and hard copy)
• Coordinate meetings, prepare agendas, and follow up on action items
• Screen and prioritize emails, phone calls, and requests
• Assist in preparing budgets, expense reports, and procurement documentation
• Support office operations and ensure compliance with company policies

Qualifications:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field
• Proven experience as an Executive Secretary, Executive Assistant, or similar role
• Excellent written and verbal communication skills
• Strong organizational, time-management, and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of professionalism, integrity, and confidentiality
• Ability to work under pressure and meet tight deadlines

Skills & Competencies:

• Excellent communication and interpersonal skills
• Knowledge of office management procedures and workflows
• Problem-solving and decision-making abilities
• Professional appearance and demeanor
• Familiarity with ERP systems or document management systems

Join our Team as an Executive Secretary

Hodaithy International Group is actively seeking a professional and experienced Executive Secretary to support senior executives and Board Members with exceptional organizational skills and the ability to communicate effectively at an executive level.

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to Board Members or the Executive Director.
• Manage calendars, meetings, appointments, and executive correspondence.
• Prepare, draft, and format meeting agendas, minutes, reports, and official documents.
• Coordinate communications on behalf of senior management.
• Maintain confidential records and handle sensitive information discreetly.
• Ensure smooth follow-up on action items, decisions, and directives.
• Organize files, documents, and records efficiently.
• Prepare hospitality requirements for visitors during arranged meetings.

Qualifications & Requirements:

• Bachelor’s degree in Sociology, Business Administration, or related field.
• Proven experience as an Executive Secretary or Senior Secretary.
• Excellent command of the English language (written and spoken).
• Strong understanding of executive communication, professionalism, and decision-making.
• Advanced organizational and time-management skills.
• Expert in drafting meeting minutes and formal correspondence.
• Located in the Eastern Province with a valid driving license.
• High level of honesty, trustworthiness, and commitment to confidentiality.

Personal Attributes:

• Professional demeanor and strong interpersonal skills.
• Ability to work under pressure and handle sensitive situations efficiently.
• Detail-oriented, proactive, and reliable.

Join Avensys Consulting as an Executive Secretary!
At Avensys, a prominent global IT professional services company headquartered in Singapore, we are seeking dedicated individuals to support our CEO and enhance operational efficiency. This role provides a unique opportunity to engage with strategic initiatives in a dynamic environment.

Key Responsibilities:

• CEO’s Strategic Support: Manage the CEO's schedule encompassing travel, meetings, and conferences, and represent the CEO in select meetings.
• Document & Workflow Excellence: Draft correspondence, manage sensitive documents, and assist in administration tasks.
• Office Operations: Ensure optimal operation of office supplies and equipment while refining administrative policies.
• Cross-Functional Collaboration: Work closely with internal teams and external partners to streamline workflows.

Required Skills:

• 3+ years supporting C-suite executives in a tech or fast-paced industry.
• Proficient in SAP ERP modules.
• Mastery in calendar management and document control.
• Proactive problem-solving and efficiency driving skills.

What We Offer: We provide a competitive salary and attractive benefits, fostering a collaborative work environment with ample career advancement opportunities.

Job Overview
We are seeking a highly organized and professional Executive Secretary to join our team in Dammam, Saudi Arabia. This role offers an excellent opportunity for a motivated individual to provide comprehensive administrative support to senior management within a dynamic and professional work environment. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities efficiently.

Key Responsibilities

• Manage and coordinate executive calendars, including appointments, meetings, and travel arrangements.
• Organise and support internal and external meetings by preparing agendas, taking accurate minutes, and following up on action items.
• Act as the main point of contact for senior management, handling correspondence and calls with professionalism.
• Prepare, draft, and edit official correspondence, reports, presentations, and administrative documents.
• Handle confidential and sensitive information with discretion and integrity.
• Coordinate effectively with internal teams and external stakeholders to ensure smooth workflow.
• Maintain organised electronic and physical filing systems in line with best practices.
• Provide general administrative support, including office supply coordination and ad-hoc administrative tasks.
• Ensure compliance with company policies, procedures, and governance requirements.

Qualifications & Experience

• Bachelor’s degree in Law, Business Administration, Accounting, or Finance.
• Minimum of 3 years of experience in a similar role (Executive Secretary, Executive Assistant, or equivalent).
• Experience must be within a joint-stock company or a company listed on the Saudi Stock Exchange (Tadawul).

Skills & Competencies

• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication skills in English and Arabic.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• High level of professionalism, discretion, and confidentiality.
• Ability to multitask, work under pressure, and prioritize effectively.
• Strong attention to detail and follow-up skills.

Why Join Us?

• Professional and structured work environment
• Opportunity to work closely with senior leadership
• Career growth and development opportunities

Join the American School Dhahran as an Executive Secretary!

This role is essential to support the Elementary and Middle School Assistant Principals in ensuring the smooth operation of administrative tasks at our esteemed institution. We are looking for someone who is dedicated, organized, and passionate about providing administrative support to enhance the educational environment.

Key Responsibilities:

• Provide administrative support to the Assistant Principals for effective communication with stakeholders including staff, students, and parents.
• Document meeting minutes and contribute to the master schedule.
• Generate weekly reports on student attendance and discipline.
• Manage appointment calendars and coordinate event planning.
• Oversee substitute teacher coverage and manage absence communication with stakeholders.
• Collect and orient parent volunteers, and coordinate necessary documentation.

Qualifications:

• A Bachelor’s degree in a related field.

Knowledge & Skills:

• Proficient in Google Workspace.
• Excellent verbal and written communication skills in English.
• Strong organizational skills and the ability to handle sensitive information confidentially.

Come be a part of our dynamic team that prioritizes a safe and nurturing environment for our students!

Join Eram Talent as an Executive Secretary!
As a premier talent acquisition company, we are looking for a dedicated Executive Secretary to support our executive team. The ideal candidate will bring professionalism, exceptional organizational skills, and a proactive approach to manage the dynamic demands of our executive office.

Key Responsibilities:

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of business travel for the Chief Officer, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications, such as emails, memos, and letters.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Maintain organized and up-to-date filing systems for executive-level documents.
• Track and process the Chief Officer's expenses.

Requirements:

• Bachelor's degree in Business Administration, English, or equivalent from a recognized university.
• 9 years of experience in a similar role.
• Outstanding verbal and written communication skills.
• Highly proficient in Microsoft Office Suite.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively.
• Discretion and confidentiality in handling sensitive information.

If you possess these qualifications and are ready to thrive in an executive environment, we encourage you to apply!

Position Summary
The Executive Secretary will provide high-level administrative, coordination, and organizational support to Senior Management at the PLIME Rabigh Manufacturing Facility. This role requires exceptional professionalism, discretion, and communication skills, with a strong emphasis on executive reporting, presentations, and handling confidential information within an industrial manufacturing environment.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to senior management.
• Manage executive calendars, meetings, appointments, and travel arrangements.
• Prepare, review, and professionally format executive reports, presentations, and briefing materials for senior leadership and board meetings.
• Coordinate internal and external communications on behalf of senior management.
• Organize meeting agendas, record minutes, track action items, and ensure timely follow-up.
• Maintain confidential records, contracts, correspondence, and executive documentation.
• Liaise with department heads, factory management, and external stakeholders to ensure effective coordination.
• Manage document control, filing systems, and official correspondence.
• Support the coordination of plant visits, audits, inspections, and executive events as required.

Experience & Education Requirements

• Minimum 3–5 years of experience in an Executive Secretary or Senior Administrative role.
• Proven experience supporting senior management or executive leadership.
• Prior experience in a manufacturing, industrial, or engineering environment is highly preferred.
• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related discipline (preferred).
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with strong presentation and reporting skills.

Qualifications & Competencies

• Excellent written and verbal communication skills in English / Arabic is an advantage.
• Strong ability to prepare professional executive reports and presentations.
• High level of discretion, confidentiality, and integrity.
• Strong organizational, planning, and time-management skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Professional demeanor with strong interpersonal and coordination skills.

Join Rotana Hotels as an Executive Secretary!
We are seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on delivering extraordinary levels of service and providing creative solutions.

Responsibilities:

• Provide a full range of executive secretarial and administrative support activities for the General Manager, including handling highly confidential and sensitive matters.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and provide simple interpretations of documents/correspondence as needed.
• Review incoming mail and prioritize it before forwarding to the General Manager.
• Keep the calendar updated to facilitate appointment and meeting schedules.
• Establish and maintain various filing systems, records, and databases of business contacts, tracking pending items and following up as appropriate.
• Compose letters on behalf of the General Manager.
• Attend meetings, record and distribute minutes, and follow up on action items.
• Organize travel and external business trips on behalf of the General Manager.

Qualifications:
You should ideally have a college diploma in secretarial training and relevant previous experiences. Fluency in both written and spoken English and proficiency in typing (60 wpm accurately) is highly regarded. You are courteous and able to work with minimal supervision, possessing a high level of discretion and confidentiality.

Knowledge & Competencies:

• Understanding Hotel Operations
• Adaptability
• Customer Focus
• Drive for Results
• Effective Communication
• Planning for Business
• Supervising People
• Supervising Operations
• Teamwork
• Understanding Differences

Join ACCOR as an Executive Secretary to the General Manager!
At ACCOR, we are more than just a global leader; we embrace individuality and help you discover your ideal job. This role offers you the chance to grow and learn daily while contributing to a dynamic work environment.

About the Role:
The Executive Secretary is tasked with providing high-level secretarial and administrative support to the General Manager. Your primary responsibilities include managing the General Manager's diary, screening calls, coordinating with various departments, and maintaining confidentiality in all matters. You will work with a team dedicated to upholding the highest standards of professionalism.

Key Responsibilities:

• Manage the General Manager's schedule, ensuring efficient coordination of meetings and appointments.
• Handle communications through phone calls, emails, and correspondence with internal and external parties.
• Take minutes during Executive Committee Meetings and assist with travel arrangements.
• Prepare financial reports and maintain systematic filing systems.
• Uphold the cleanliness and functionality of the office environment.

Qualifications:

• Diploma education required.
• Minimum of 5 years experience in a secretarial role, with at least 2 years at senior management level.
• Proficient in English with excellent reading, writing, and speaking skills.
• Strong knowledge of MS Office applications like Excel, Word, and PowerPoint.

Competencies:

• Strong communication skills with a customer-oriented approach.
• Detail-oriented and able to work effectively in a team.
• Self-motivated, energetic, and professionally presented.

Join Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager
We are seeking a dedicated Executive Secretary to provide high-level secretarial and administrative support to the General Manager. In this role, you will execute tasks and requests with professionalism and discretion, and coordinate effectively with various stakeholders.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring seamless coordination of meetings and appointments.
• Handle telephone calls, correspondence, and emails with tact and efficiency.
• Take minutes at Executive Committee Meetings and manage follow-ups.
• Facilitate communication between departments and respond to special requests or complaints.
• Coordinate travel arrangements and manage detailed travel documentation.
• Maintain confidentiality of sensitive information and uphold the organization’s professional image.

Qualifications:
We require candidates with a diploma education and a minimum of 5 years of secretarial experience, including 2 years in a senior management environment. Proficiency in English and knowledge of MS Office applications are essential. Strong communication skills, attention to detail, and a service-oriented mindset are key competencies for success in this position.

Mövenpick Hotels & Resorts is a global leader in hospitality offering opportunities for growth and learning while you help create inviting experiences for our customers.

Position Summary
The Executive Secretary will provide high-level administrative, coordination, and organizational support to Senior Management at the PLIME Rabigh Manufacturing Facility. This role requires exceptional professionalism, discretion, and communication skills, with a strong emphasis on executive reporting, presentations, and handling confidential information within an industrial manufacturing environment.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to senior management.
• Manage executive calendars, meetings, appointments, and travel arrangements.
• Prepare, review, and professionally format executive reports, presentations, and briefing materials for senior leadership and board meetings.
• Coordinate internal and external communications on behalf of senior management.
• Organize meeting agendas, record minutes, track action items, and ensure timely follow-up.
• Maintain confidential records, contracts, correspondence, and executive documentation.
• Liaise with department heads, factory management, and external stakeholders to ensure effective coordination.
• Manage document control, filing systems, and official correspondence.
• Support the coordination of plant visits, audits, inspections, and executive events as required.

Experience & Education Requirements

• Minimum 3–5 years of experience in an Executive Secretary or Senior Administrative role.
• Proven experience supporting senior management or executive leadership.
• Prior experience in a manufacturing, industrial, or engineering environment is highly preferred.
• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related discipline (preferred).
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with strong presentation and reporting skills.

Qualifications & Competencies

• Excellent written and verbal communication skills in English / Arabic is an advantage.
• Strong ability to prepare professional executive reports and presentations.
• High level of discretion, confidentiality, and integrity.
• Strong organizational, planning, and time-management skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Professional demeanor with strong interpersonal and coordination skills.

About the Role
AS&H Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The Executive Secretary role is a key position that requires daily collaboration with the Office Manager, fee earners, and other team members.

Responsibilities

• Core Services:
  • Manage calendars and act as the main contact for internal and external communications.
  • Organize travel, including bookings, visas, and transportation.
  • Ensure timely entry and submission of time records and expenses.
  • Coordinate meetings and video conferences.
  • Draft emails, letters, and manage documents.
• Practice Support Services:
  • Coordinate client conflict checks and ensure compliance with engagement letters.
  • Organize client meetings and document archiving.
  • Manage document processing and assist with printing needs.

Qualifications

• University Degree.
• Fluent in English, Arabic speakers are desirable but not essential.

Key Attributes

• Excellent communication skills.
• Strong IT skills.
• Exceptional organizational skills and attention to detail.
• Ability to work autonomously and manage multiple tasks.
• Proactive and motivated to learn.

Join the Team as an Executive Secretary!
We are looking for a highly professional Executive Secretary to provide essential administrative and executive support to our senior management. This pivotal role ensures the smooth operation of the executive office, effective communication, and the confidential handling of all matters.

Key Responsibilities:

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare, review, and organize correspondence, reports, and executive documents.
• Draft professional letters, memos, and communications on behalf of management.
• Act as a key liaison between executive management, internal departments, and external stakeholders.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Maintain organized filing systems ensuring proper document control and confidentiality.
• Support executive office operations, logistics, and ad hoc management requests.

Key Requirements:

• Minimum 5–8 years of experience as an Executive Secretary or Senior Administrative Assistant.
• Proven experience supporting senior executives in a professional environment.
• Strong organizational, multitasking, and communication skills.
• High level of discretion and experience handling confidential information.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in Canva, Photoshop, or similar programs is a plus.
• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Professional training in executive assistance or document control is a plus.
• Excellent English communication skills (written and verbal).

Join Saheel Group as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary / Executive Assistant to provide comprehensive administrative and executive support to the CEO. The ideal candidate will be proactive, detail-oriented, and capable of handling confidential information with discretion.

Key Responsibilities:

• Manage the CEO’s calendar, appointments, and meeting schedules.
• Coordinate and organize meetings, prepare agendas, and record meeting minutes.
• Handle incoming calls, emails, and correspondence, prioritizing as needed.
• Prepare official correspondence, reports, presentations, and documents.
• Follow up on tasks, deadlines, and action items on behalf of the CEO.
• Liaise with internal departments and external stakeholders.
• Maintain organized filing systems and ensure document confidentiality.
• Provide general administrative and executive support on a daily basis.

Qualifications & Requirements:

• Diploma in Business Administration, Secretarial Studies, or a related field.
• Proven experience in a similar role, preferably supporting senior management or a CEO.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Ability to work under pressure and manage multiple priorities.
• High level of professionalism and confidentiality.

Preferred Skills:

• Previous experience working with executive leadership.
• Fluency in English.
• Strong interpersonal skills and professional appearance.