Executive secretary Jobs in Saudi Arabia

• Prepare daily, weekly, and periodic reports with high accuracy.
• Coordinate and schedule meetings, preparing meeting minutes and ensuring follow-up on action items.
• Manage emails, official correspondence, and maintain organized filing systems.
• Prepare presentations and documents required by executive management.
• Handle requests from various departments and ensure timely responses.
• Follow up on executive tasks and continuously update priorities.
• Professionally manage visitors, delegations, and external stakeholders.
• Maintain confidentiality of sensitive information.

• Minimum of 2 years experience in Executive Secretary or Office Management.
• Strong skills in preparing reports, minutes, and official correspondence.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills and strong time-management abilities.
• Detail-oriented, professional, and organized.
• Ability to thrive in a fast-paced environment while managing pressure.

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

• Prepare daily, weekly, and periodic reports with high accuracy.
• Coordinate and schedule meetings, preparing meeting minutes and ensuring follow-up on action items.
• Manage emails, official correspondence, and maintain organized filing systems.
• Prepare presentations and documents required by executive management.
• Handle requests from various departments and ensure timely responses.
• Follow up on executive tasks and continuously update priorities.
• Professionally manage visitors, delegations, and external stakeholders.
• Maintain confidentiality of sensitive information.

• Minimum of 2 years experience in Executive Secretary or Office Management.
• Strong skills in preparing reports, minutes, and official correspondence.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills and strong time-management abilities.
• Detail-oriented, professional, and organized.
• Ability to thrive in a fast-paced environment while managing pressure.

• Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
• Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
• Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive’s office to the organization as well as external visitors.
• Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
• Must be professional and exercise discretion when handling sensitive information.

• 3-5 years of relevant work experience
• Arabic & English fluency (written & spoken)
• Exceptional attention to detail
• Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
• Strong organization and follow-through skills.

• Providing secretarial support to executives
• Maintaining records
• Offering exceptional customer service to internal and external stakeholders

• Manage scheduling of meetings and appointments
• Prepare and organize documents for meetings
• Oversee correspondence and communication
• Maintain filing systems and records
• Provide excellent customer service to clients and staff

• Strong clerical skills, including file organization and data entry
• Excellent verbal and written communication skills
• Experience in company secretarial work and managing confidential documents
• Ability to assist senior management in administrative tasks
• Proficient in office software, especially Microsoft Office Suite
• Bachelor's degree in Business Administration, Office Management, or related field is preferred
• Prior experience in a similar role is highly advantageous

• Manage executive schedules, including scheduling meetings and appointments.
• Prepare and organize documents, reports, and correspondence.
• Maintain records and ensure proper filing of documents.
• Provide secretarial support to executives, ensuring they have the necessary materials for presentations and meetings.
• Deliver outstanding customer service to both internal and external stakeholders.

• Strong clerical skills, including file organization and data entry.
• Excellent verbal and written communication skills.
• Experience in managing confidential documents and assisting senior management.
• Ability to prioritize tasks effectively and manage multiple responsibilities.
• Proficiency in Microsoft Office Suite.
• Detail-oriented with strong multitasking and problem-solving skills.

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 2 - 3 years of experience in a similar administrative support role.

• Provide comprehensive administrative and secretarial support to Board Members or the Executive Director.
• Manage calendars, meetings, and appointments with professionalism.
• Prepare and format meeting agendas, minutes, and reports with high accuracy.
• Coordinate internal and external communications on behalf of senior management.
• Maintain confidential records and handle sensitive information with discretion.
• Ensure follow-up on action items, decisions, and directives from executives.
• Organize files and documents efficiently.
• Prepare hospitality arrangements for visitors during meetings.

• Bachelor’s degree in Sociology, Business Administration, or related field.
• Proven experience as an Executive Secretary or Senior Secretary directly supporting Board Members or a CEO.
• Fluent command of English (written and spoken) is mandatory.
• Strong skills in executive level communication and decision-making.
• Advanced organizational and multitasking abilities.
• High proficiency in drafting formal documents and meeting minutes.
• Based in Eastern Province with a valid driving license.
• Strong commitment to confidentiality and integrity.

• Professional demeanor and strong interpersonal skills.
• Ability to work under pressure and handle sensitive situations.
• Detail-oriented, proactive, and reliable.

• Manage and coordinate the Chairman’s calendar, appointments, and meetings.
• Prepare meeting agendas, minutes, presentations, and required documents.
• Handle and prioritize incoming calls, emails, and correspondence.
• Follow up on tasks and decisions assigned by the Chairman with internal departments.
• Draft and prepare reports, letters, and official documents professionally.
• Arrange travel plans, itineraries, and reservations.
• Maintain organized physical and digital filing systems.
• Ensure strict confidentiality of sensitive information.
• Coordinate effectively with internal teams and external stakeholders.
• Perform any additional tasks assigned by the Chairman.

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• 3–5 years of experience as an Executive Secretary or Office Manager, preferably in a construction company or engineering consultancy.
• Excellent command of Arabic and English (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, communication, and time management skills.
• Ability to work under pressure and manage multiple priorities.
• High level of professionalism, discretion, and confidentiality.

• Provide executive secretarial and administrative support for the General Manager.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and documents as requested.
• Review incoming mail and prioritize it before forwarding to the General Manager.
• Maintain an updated calendar to facilitate appointment and meeting schedules.
• Organize travel and external business trips for the General Manager.
• Attend meetings, record minutes, and follow up on action items.

• College diploma in secretarial training with relevant experience.
• Fluency in English (written and spoken).
• Computer literacy with typing skills of 60 wpm.
• Ability to deal with highly confidential matters.

• Managing the executive director's schedule and organizing appointments and meetings.
• Preparing and distributing necessary documents and reports prior to meetings.
• Facilitating communication between different departments within the organization.
• Providing daily administrative support, including managing phone calls and emails.
• Organizing company events and meetings.
• Assisting in budget preparation and financial reports.
• Updating and maintaining the employee database and administrative information.
• Ensuring that the office is well-equipped and operates efficiently.
• Providing support on special projects as needed.
• Performing additional tasks as required by management.

• Previous experience as a secretary or in a similar administrative role.
• Exceptional organizational skills and the ability to manage time effectively.
• Strong verbal and written communication skills.
• Good proficiency in using office computer programs such as Microsoft Office.
• Ability to work under pressure and solve problems quickly.
• Ability to handle sensitive information with complete confidentiality.
• Adaptability to changing work environments and flexibility in handling tasks.
• Strong interpersonal skills and the ability to build positive working relationships.
• Proficiency in Arabic, and knowledge of English is considered an additional advantage.
• Attention to detail and the ability to maintain accuracy in work.

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

Your primary objective will be to provide high-level administrative and organizational support to the owners, ensuring smooth daily operations through effective management of communications, meetings, and tasks.

Key Responsibilities:

• Receive and handle phone calls and emails directed to the owners.
• Draft and prepare official correspondence and letters.
• Professionally represent the owners in all interactions.
• Coordinate and schedule internal and external meetings.
• Prepare agendas, take meeting minutes, and follow up on decisions.
• Arrange travel, transportation, and accommodation as necessary.
• Prepare files, presentations, and reports for owner needs.
• Manage confidential documents and records efficiently.
• Monitor daily tasks and generate periodic progress reports.
• Facilitate communication between owners, executive departments, and advisors.
• Ensure confidentiality and compliance with internal policies.

Skills and Qualifications:

• Bachelor's degree in Administration, Business Administration, or related field.
• 3–5 years of experience in an executive secretary role.
• Fluency in Arabic and English, both written and spoken.
• Strong organizational and time management skills.
• Able to work under pressure and manage multiple tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and relationship-building skills.

This is a full-time position with a salary range of ﷼7,*** - ﷼10,*** per month.

• Manage and coordinate the Chairman’s calendar, appointments, and meetings.
• Prepare meeting agendas, minutes, presentations, and required documents.
• Handle and prioritize incoming calls, emails, and correspondence.
• Follow up on tasks and decisions assigned by the Chairman with internal departments.
• Draft and prepare reports, letters, and official documents professionally.
• Arrange travel plans, itineraries, and reservations.
• Maintain organized physical and digital filing systems.
• Ensure strict confidentiality of sensitive information.
• Coordinate effectively with internal teams and external stakeholders.
• Perform any additional tasks assigned by the Chairman.

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• 3–5 years of experience as an Executive Secretary or Office Manager, preferably in a construction company or engineering consultancy.
• Excellent command of Arabic and English (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, communication, and time management skills.
• Ability to work under pressure and manage multiple priorities.
• High level of professionalism, discretion, and confidentiality.

• Executive Support:
  • Manage and prioritize the CEO’s complex calendar.
  • Screen and respond to incoming communications.
  • Prepare agendas, briefing materials, and meeting minutes.
  • Coordinate travel arrangements and expense reporting.
• Stakeholder Management:
  • Liaise between the CEO and senior leadership, board members, and clients.
  • Maintain confidentiality and handle sensitive information.
  • Draft correspondence and presentations on behalf of the CEO.
• Operational Efficiency:
  • Proactively manage the CEO’s priorities and workflow.
  • Follow up on action items for accountability.
• Governance and Compliance:
  • Assist in preparing board materials and maintaining corporate records.
  • Coordinate with Legal, Finance, and HR on documentation.

• 5+ years of experience supporting C-level executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Proficient in Microsoft 365, Google Workspace, and productivity tools.
• Bachelor’s degree preferred; equivalent work experience considered.

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

• Administrative Assistance Support: Manage schedule, prepare documents, and handle communication.
• Communication Liaison: Primary contact for stakeholders, draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Calendar Management: Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.

• Prior experience supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS Office software.
• Ability to work independently and as part of a team.
• Discretion and integrity with confidential information.
• Bachelor's degree preferred.