Executive secretary Jobs in Saudi Arabia

We are a commercial bridge casting company looking for a professional executive secretary to join the team. The candidate will provide direct administrative and organizational support to the executive management, contributing to the efficient organization of daily business operations.

Responsibilities:

• Managing the daily schedules of executive directors.
• Coordinating meetings and events.
• Preparing reports and presentations using Microsoft Office.
• Interacting with clients and suppliers to build strong relationships.
• Managing documents and files in an organized manner.
• Providing administrative support to various teams.
• Monitoring budgets and expenses.
• Developing and implementing work procedures to improve efficiency.

Requirements:

• Bachelor's degree or higher diploma.
• 2 - 10 years of experience in the same field.
• Strong organizational skills.
• Proficiency in Microsoft Office.
• Proficiency in English, both spoken and written.

About the Role
Eram Talent, a prominent talent acquisition consultancy, is seeking a skilled and motivated Female Executive Secretary to join our team. This position will be crucial in providing comprehensive administrative support to our executive leadership, ensuring the department operates efficiently and effectively.

Key Responsibilities

• Maintain and manage the executive's calendar, scheduling appointments and coordinating meetings with internal and external stakeholders.
• Prepare and organize all necessary documentation and materials for meetings, including agenda, presentations, and reports.
• Handle incoming correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation, ensuring all travel is cost-effective and organized.
• Draft, proofread, and edit various documents, memos, and communications on behalf of the executive.
• Assist in the preparation and management of budgets and expenses related to the executive's office.
• Maintain filing systems and ensure all records are organized, secure, and easily retrievable.
• Provide support for special projects and initiatives as directed by executive leadership.
• Demonstrate a high level of professionalism and discretion in handling sensitive information.

Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field
• Previous experience as an Executive Secretary or in a similar administrative role is required
• Exceptional organizational and multitasking skills
• Excellent verbal and written communication skills in English and Arabic
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
• Strong attention to detail and accuracy
• Ability to work independently and manage time effectively
• Strong interpersonal skills and a positive attitude
• Ability to maintain confidentiality and exercise discretion

About the Role
We are seeking a highly organized, proactive, and professional Executive Secretary to support our CEO in managing daily operations, communication, and strategic administrative tasks. This role requires exceptional attention to detail, strong communication skills, and the ability to handle sensitive information with absolute confidentiality.

Key Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.
• Prepare, review, and organize documents, reports, presentations, and correspondence.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate executive meetings, draft agendas, record minutes, and ensure timely follow-up on action items.
• Manage confidential information with discretion and professionalism.
• Support the CEO in project tracking, deadline management, and prioritization of tasks.
• Assist in organizing corporate events, board meetings, and executive engagements.
• Maintain an organized filing system (digital and physical) for easy retrieval of documents.
• Handle incoming communications, screen calls, and manage email correspondence on behalf of the CEO.
• Conduct basic research, compile data, and prepare summaries when required.

Qualifications & Requirements

• Saudi National (Female)
• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience (3+ years) as an Executive Secretary, Executive Assistant, or similar role supporting senior leadership.
• Excellent command of English and Arabic (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Strong interpersonal skills with a professional and polished demeanor.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• High level of integrity, confidentiality, and discretion.

Key Competencies

• Proactive problem-solving
• Strong communication and coordination
• Professional judgment and decision-making
• Attention to detail
• Adaptability and reliability
• Executive presence and maturity

Why Join Us?
This role offers the opportunity to work closely with top leadership, gain exposure to strategic decision-making, and contribute to the success of a growing organization. You will be part of a dynamic, supportive environment where professionalism and excellence are valued.

Join our team as an Executive Secretary!
We at Maraj Real Estate are looking for an experienced Executive Secretary to join the senior management team. If you are looking for a job opportunity in a dynamic environment where you can develop your skills, we want you!

Responsibilities:

• Managing the senior management's schedule and coordinating meetings and visits.
• Preparing meeting minutes and following up on the implementation of recommendations and tasks.
• Organizing official correspondence (letters/emails) and communicating with internal and external parties.
• Managing files and archiving (paper/digital) and ensuring the confidentiality of information.
• Logistical coordination for meetings and events and travel bookings as needed.
• Preparing presentations and periodic reports and submitting them to management.
• Welcoming guests and coordinating with different departments to ensure smooth workflow.

Required Qualifications:

• Diploma/Bachelor's degree (Business Administration, Executive Secretary, or equivalent)
• 1 to 3 years of experience in the same field (preferably with senior management)
• Excellent organizational, time management, and follow-up skills.
• Proficiency in writing and drafting correspondence in Arabic (English is an added advantage)
• Proficiency in (Microsoft Office Word, Excel, PowerPoint) and preferably Google Workspace.
• Politeness, professionalism, and the ability to handle work pressure.

Join the American School Dhahran as an Executive Secretary!

This role is essential to support the Elementary and Middle School Assistant Principals in ensuring the smooth operation of administrative tasks at our esteemed institution. We are looking for someone who is dedicated, organized, and passionate about providing administrative support to enhance the educational environment.

Key Responsibilities:

• Provide administrative support to the Assistant Principals for effective communication with stakeholders including staff, students, and parents.
• Document meeting minutes and contribute to the master schedule.
• Generate weekly reports on student attendance and discipline.
• Manage appointment calendars and coordinate event planning.
• Oversee substitute teacher coverage and manage absence communication with stakeholders.
• Collect and orient parent volunteers, and coordinate necessary documentation.

Qualifications:

• A Bachelor’s degree in a related field.

Knowledge & Skills:

• Proficient in Google Workspace.
• Excellent verbal and written communication skills in English.
• Strong organizational skills and the ability to handle sensitive information confidentially.

Come be a part of our dynamic team that prioritizes a safe and nurturing environment for our students!

Join ACCOR as an Executive Secretary to the General Manager!
At ACCOR, we are more than just a global leader; we embrace individuality and help you discover your ideal job. This role offers you the chance to grow and learn daily while contributing to a dynamic work environment.

About the Role:
The Executive Secretary is tasked with providing high-level secretarial and administrative support to the General Manager. Your primary responsibilities include managing the General Manager's diary, screening calls, coordinating with various departments, and maintaining confidentiality in all matters. You will work with a team dedicated to upholding the highest standards of professionalism.

Key Responsibilities:

• Manage the General Manager's schedule, ensuring efficient coordination of meetings and appointments.
• Handle communications through phone calls, emails, and correspondence with internal and external parties.
• Take minutes during Executive Committee Meetings and assist with travel arrangements.
• Prepare financial reports and maintain systematic filing systems.
• Uphold the cleanliness and functionality of the office environment.

Qualifications:

• Diploma education required.
• Minimum of 5 years experience in a secretarial role, with at least 2 years at senior management level.
• Proficient in English with excellent reading, writing, and speaking skills.
• Strong knowledge of MS Office applications like Excel, Word, and PowerPoint.

Competencies:

• Strong communication skills with a customer-oriented approach.
• Detail-oriented and able to work effectively in a team.
• Self-motivated, energetic, and professionally presented.

Join Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager
We are seeking a dedicated Executive Secretary to provide high-level secretarial and administrative support to the General Manager. In this role, you will execute tasks and requests with professionalism and discretion, and coordinate effectively with various stakeholders.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring seamless coordination of meetings and appointments.
• Handle telephone calls, correspondence, and emails with tact and efficiency.
• Take minutes at Executive Committee Meetings and manage follow-ups.
• Facilitate communication between departments and respond to special requests or complaints.
• Coordinate travel arrangements and manage detailed travel documentation.
• Maintain confidentiality of sensitive information and uphold the organization’s professional image.

Qualifications:
We require candidates with a diploma education and a minimum of 5 years of secretarial experience, including 2 years in a senior management environment. Proficiency in English and knowledge of MS Office applications are essential. Strong communication skills, attention to detail, and a service-oriented mindset are key competencies for success in this position.

Mövenpick Hotels & Resorts is a global leader in hospitality offering opportunities for growth and learning while you help create inviting experiences for our customers.

Join Burjline Builders as an Executive Secretary to the CEO and Board of Directors!
We are seeking a highly organised, proactive, and exceptionally professional individual to support our executive team. This pivotal role plays a crucial part in ensuring the seamless and efficient operation of the CEO's office.

Responsibilities:

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage the CEO's complex diary and coordinate appointments.
• Organise Board and committee meetings, preparing agendas and recording minutes.
• Act as the primary point of contact for the CEO, managing communications and enquiries.
• Prepare and format various documents, including reports and presentations.
• Arrange domestic and international travel, including flights and accommodations.
• Maintain an efficient filing system for documents.
• Handle sensitive information with integrity.
• Undertake ad-hoc projects as required.

Qualifications:

• Proven experience as an Executive Secretary or similar role supporting C-level executives.
• Exceptional organisational and time-management skills.
• High level of discretion and understanding of confidentiality.
• Excellent written and verbal communication skills in English and Arabic.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal skills.
• A degree in Business Administration or related field is desirable.
• Previous experience in a corporate environment in Saudi Arabia or GCC is an advantage.

Join Our Team as an Executive Secretary
FNRCO is seeking a professional Executive Secretary to support our executives in Jaddalah, Riyadh, Saudi Arabia. This role is essential for ensuring smooth operations within our dynamic organization.

Key Responsibilities:

• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements while resolving conflicts efficiently.
• Act as the primary point of contact for internal and external stakeholders, screening and directing calls, emails, and correspondence appropriately.
• Prepare and edit correspondence, presentations, reports, and other documents with high accuracy and attention to detail.
• Coordinate meetings, conferences, and events, including agenda preparation, minute-taking, and follow-up on action items.
• Maintain confidential files, records, and databases in an organized and accessible manner.
• Process expense reports, invoices, and related administrative financial tasks.
• Coordinate complex travel arrangements, including itineraries, accommodations, and required documentation.
• Anticipate executive requirements and proactively address administrative needs.
• Liaise with internal departments to coordinate activities and communicate executive directives effectively.
• Manage office supplies, equipment, and services to ensure efficient operations.

Requirements:

• Education: Bachelor’s degree in Business Administration, Information Management, or a related field.
• Experience: Minimum 5 years’ experience as an Executive Secretary or in a similar role.

Join Asseeb Paints as an Executive Secretary!
We are looking for a talented Executive Secretary to become a vital part of our team at our headquarters in Riyadh. If you are organized, detail-oriented, and ready to contribute to our commitment to quality, we want to hear from you!

Key Responsibilities:

• Manage incoming and outgoing correspondence
• Organize schedules, appointments, and meetings
• Prepare reports and presentations
• Welcome visitors and clients
• Coordinate meetings and company events
• Maintain and organize files and records

Requirements:

• High school diploma or higher
• Previous experience in administrative or secretarial roles
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good knowledge of Power BI (data analysis & reporting)
• Excellent communication and interpersonal skills
• Strong time management and organizational skills