Executive secretary Jobs in Saudi Arabia

Join Rotana as an Executive Secretary!
We are currently seeking an enthusiastic and committed individual with exceptional communication skills that prides herself on delivering extraordinary levels of service and providing creative solutions.

Responsibilities:

• Provide administrative support to the General Manager including confidential matters to ensure smooth operation of the executive office.
• Compose and prepare routine correspondence and review incoming mail prioritizing for the General Manager.
• Maintain and organize calendar, meetings, and business trips for the General Manager.
• Attend meetings to record minutes and follow up on action items.
• Establish and maintain filing systems and database of business contacts.

Requirements:

• College diploma in secretarial training with relevant previous experience.
• Fluency in both written and spoken English.
• Sufficient typing skills with a minimum of 60wpm accurately.

Ideal Candidate:

• Courteous and able to work with minimal supervision.
• Discreet with high confidentiality levels.
• Outgoing, proactive and able to work under pressure.

Join Sealy Mattress Middle East as an Executive Secretary!
As a prominent player in the consumer goods industry, Sealy Mattress Middle East has been a leader in providing quality bedding solutions across the MENA region since 1990. We are looking for an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office located in Jeddah, Saudi Arabia.

Responsibilities:

• Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations.
• Coordinate internal and external communications with stakeholders.
• Maintain filing systems and ensure document confidentiality.
• Assist with project coordination, monitoring deadlines to ensure timely task completion.
• Act as the point of contact for inquiries directed to the executive office.
• Support ad-hoc projects and administrative functions as required.

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills in Arabic and English.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently and collaboratively in a team environment.

Benefits:

• Private Health Insurance
• Training & Development
• Performance Bonus

Join Sealy Mattress Middle East as an Executive Secretary!
As a prominent player in the consumer goods industry, Sealy Mattress Middle East has been a leader in providing quality bedding solutions across the MENA region since 1990. We are looking for an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office located in Jeddah, Saudi Arabia.

Responsibilities:

• Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations.
• Coordinate internal and external communications with stakeholders.
• Maintain filing systems and ensure document confidentiality.
• Assist with project coordination, monitoring deadlines to ensure timely task completion.
• Act as the point of contact for inquiries directed to the executive office.
• Support ad-hoc projects and administrative functions as required.

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills in Arabic and English.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently and collaboratively in a team environment.

Benefits:

• Private Health Insurance
• Training & Development
• Performance Bonus

Join Alqotr as an Executive Secretary!
This is an exciting opportunity to provide high-level administrative and logistical support to the executive management at Alqotr, a premier Engineering Services company established in 2004. You will play a crucial role in ensuring the smooth and efficient daily operations of the executive office.

Key Responsibilities:

• Manage the executive’s calendar, schedule appointments, meetings, and events.
• Coordinate preparations for official meetings, including agendas and minutes.
• Follow up on administrative decisions and ensure execution by relevant departments.
• Receive and respond to calls and messages on behalf of executive management.
• Prepare official correspondence, reports, and presentations with confidentiality and professionalism.
• Organize and maintain administrative files and records for easy access.
• Act as a liaison between executive management and other departments.
• Maintain strict confidentiality of sensitive documents and information.

Qualifications & Experience:

• Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field.
• Minimum of 3 years of experience in executive secretarial work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• High level of professionalism and discretion.

Personal Skills:

• Attention to detail.
• Polite and professional demeanor.
• Problem-solving and decision-making skills.
• Flexibility and adaptability.
• Punctuality and commitment.

Join Our Team as an Executive Secretary!
Mfaheem Al-Emaar Trading & Contracting is urgently seeking a highly competent Executive Secretary to join the senior management team at our Head Office in Riyadh.

Key Requirements:

• Experience: Minimum of 5 years of proven work experience in an Executive Secretary or direct Senior Administrative Assistant role.
• Location: The position is based at the Head Office in Riyadh, Saudi Arabia.
• Language Proficiency: Full professional fluency in both Arabic and English (spoken and written) is essential.
• Qualifications: University Degree or Higher Diploma in Administration, Business, or Secretarial Studies.
• Technical Skills: Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Competencies: Excellent time management, ability to handle confidential correspondence, and capacity to work effectively under pressure.

Core Responsibilities:

• Manage and organize the Executive's schedule, coordinating appointments, meetings, and conferences fully.
• Draft, write, and proofread official correspondence and reports in both English and Arabic.
• Efficiently organize and maintain confidential administrative files and records.
• Coordinate all travel arrangements, including flight and accommodation bookings.
• Screen and direct phone calls and visitors with high professionalism.

Please submit your application directly if you meet the qualifications and experience listed.

Join Bait Al Mal Al Khaleeji - BMK as an Executive Secretary

We are seeking a highly organized and professional Executive Secretary to support our operations in Dammam. This role is essential in ensuring efficient and effective administrative support.

Key Responsibilities:

• Manage and coordinate schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and other documents.
• Maintain and organize files and records, ensuring confidentiality of sensitive information.
• Assist in the preparation of meetings and presentations.
• Communicate effectively with internal and external stakeholders.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• 2–4 years of experience as a Secretary or Administrative Assistant, preferably in financial institutions or large companies.
• Proficiency in both Arabic and English (written and spoken).
• Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.

About Us:
Bait Al Mal Al Khaleeji - BMK is a financial services company established in 2008, based in Dammam. We pride ourselves on our comprehensive expertise in the financial sector and our commitment to exemplary service.

Join Bait Al Mal Al Khaleeji - BMK as an Executive Secretary

We are seeking a highly organized and professional Executive Secretary to support our operations in Dammam. This role is essential in ensuring efficient and effective administrative support.

Key Responsibilities:

• Manage and coordinate schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and other documents.
• Maintain and organize files and records, ensuring confidentiality of sensitive information.
• Assist in the preparation of meetings and presentations.
• Communicate effectively with internal and external stakeholders.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• 2–4 years of experience as a Secretary or Administrative Assistant, preferably in financial institutions or large companies.
• Proficiency in both Arabic and English (written and spoken).
• Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.

About Us:
Bait Al Mal Al Khaleeji - BMK is a financial services company established in 2008, based in Dammam. We pride ourselves on our comprehensive expertise in the financial sector and our commitment to exemplary service.

Join The Grandeur as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary in Jeddah to provide top-level administrative support to the Chief Executive Officer (CEO). This role is crucial for ensuring the efficiency and smooth management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar and schedule appointments and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen and prioritize incoming calls, emails, and requests professionally.
• Organize and attend meetings, taking minutes and ensuring follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain organized and accessible files and records.
• Track deadlines and keep the CEO informed and well-prepared.

Qualifications:

• A minimum of 2–5 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• The ability to work well under pressure.

Position Overview: The International Schools Group (ISG) is seeking a dedicated Executive Secretary to join the District Office team. This pivotal role will support the operations and facilities of our schools while ensuring effective communication and administration management.

Key Responsibilities:

• Respond promptly to urgent maintenance and custodial requests, dispatching to relevant personnel.
• Manage communication and inquiries through the Support Services inbox.
• Track and assign maintenance requests to designated teams.
• Facilitate security access arrangements for contractors and vendors.
• Oversee procurement activities and manage monthly maintenance schedules.
• Maintain an inventory of office, IT, and maintenance supplies.
• Coordinate and assist with operations projects and events.
• Provide comprehensive administrative support to the ISG Operations Department.
• Assist in onboarding and offboarding contractors.
• Manage transportation requests and assist with helpdesk operations.

Qualifications:

• Bachelor's degree preferred.
• Prior experience in support services and maintenance is an advantage.
• Flexibility in working hours, including weekends and holidays as necessary.
• A team player capable of working under minimal supervision.
• Strong command of English and Arabic (both written and oral) is a plus.

About the Role: We are looking for a highly organized and proactive Executive Assistant to support our President & CEO. This role combines secretarial, administrative, and coordination duties to ensure smooth office operations and optimal time management for top leadership.

KEY RESPONSIBILITIES

• Executive Assistance
  • Provides full secretarial and administrative assistance including organizing and managing the calendar, making and arranging appointments, sending out invitations and reminders, preparing and monitoring the expenses.
  • Optimizes time management for the President & CEO along with ensuring his attendance for all key meetings.
  • Screens all phone calls and emails and follows-up when necessary.
  • Handles confidential information and maintains the security of records and files.
  • Prepares travel arrangements in a time-efficient manner.
  • Supports, coordinates and collaborates on special projects.
  • Follows-up with external organizations for meetings, updates and documentation as directed.
  • Coordinates communication with the external stakeholders on behalf of the President & CEO when required.
• Administrative Assistance
  • Provides support on documentation like transcribing, typing, formatting and proofreading.
  • Provides complete correspondence services to ensure that all mails are dealt with efficiently.
  • Provides logistical support for meetings and travel arrangements.
  • Coordinates meetings including maintaining minutes.
  • Establishes and maintains records and filing systems, manages stationery and ensures efficient office operations.
  • Provides periodic updates on critical events and emergencies in the office.
  • Works independently to ensure closure and timely maintenance of responsibilities.
• Self-Management Responsibilities
  • Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year.
  • Identifies the training and development requirements for self and agrees on them with the reporting manager to ensure that the required trainings are arranged and attended.
  • Strives to achieve the highest levels of proficiency on all the competencies and skills required to perform the role.
  • Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth.

Performs other responsibilities and tasks as directed by President and CEO in order to meet Sector objectives.

MINIMUM QUALIFICATIONS, EXPERIENCE, SKILLS & COMPETENCIES

• Qualifications
  • Bachelor’s degree in business administration discipline or equivalent.
• Years of Experience
  • Minimum of 3 – 5 years of relevant experience.
• Nature of Experience
  • Prior experience in an secretarial role assisting a top executive.
• Job Specific Skills
  • Advanced written and oral communication skills.
  • Good calendar management skills.
  • Schedule management skills.
  • Good organization and planning skills.
  • Basic MS Office skills.
  • Good command of written and spoken English is essential.

ORGANIZATIONAL AND FUNCTIONAL COMPETENCIES

• Organizational Competencies
  • One Team
  • Achievement Orientation
  • Customer Focus
  • Professional Communication
  • Time Management

Join our team as an Executive Secretary!
The Global Utilities Company announces the availability of a job vacancy for the position of Executive Secretary. We are looking for an organized and highly competent person to join the senior management team.
Tasks and Responsibilities:

• Manage and organize appointments, meetings, and correspondence for senior management.
• Prepare reports, presentations, and follow up on the implementation of administrative decisions.
• Store and archive files and documents confidentially and in an organized manner.

Required Qualifications:

• Bachelor's degree or equivalent diploma (Business Administration, English Language, Secretarial, or equivalent).
• Proficiency in using computers and Microsoft Office programs.
• Fluency in English, both written and spoken.

We value diversity and strive to create an inclusive work environment for everyone.

Join the Artificial Intelligence Global Company as an Executive Secretary
This role offers an exciting opportunity to support our CEO and play a crucial part in the daily operations of our organization.

Key Responsibilities:

• Assist the CEO in day-to-day activities.
• Organize company activities and meetings for the CEO.
• Manage phone calls and ensure participation in important meetings.
• Make travel arrangements for the CEO and staff.
• Facilitate communication between the executive and employees.
• Prepare memos, reports, and correspondences while maintaining confidentiality.
• Support HR with training and employee evaluation processes.
• Keep manpower reports current and assist in recruitment processes.
• Prepare meeting documents for the Audit and Risk Committee.
• Maintain a systematic filing system and manage logistics services.
• Record minutes for meetings and coordinate employee gatherings.
• Assist in sales, operations, finance, HR, and marketing tasks as needed.

Qualifications:

• Bachelor's degree.
• 5-8 years of experience as an Executive Secretary or similar role.
• Proficiency in office management software.
• Excellent communication and interpersonal skills.
• High attention to detail and professionalism.
• Strong problem-solving skills.

This role requires someone who can multitask and prioritize in a fast-paced environment, ensuring that all tasks are handled with the utmost care and accuracy.

Introduction: We at Romance Company are looking for an outstanding executive secretary to join our team in the executive management. This opportunity is ideal for someone with high organizational and communication skills, seeking new challenges in a dynamic work environment.

Tasks and Responsibilities:

• Organizing and scheduling appointments and meetings.
• Preparing and drafting meeting minutes, reports, and presentations.
• Managing incoming and outgoing phone communications and emails.
• Welcoming visitors and clients and organizing their meetings with management.
• Following up and executing daily administrative tasks.
• Coordinating between different departments to ensure the flow of information.
• Storing and archiving documents and files in an organized and confidential manner.
• Assisting in preparing official letters and memos.
• Preparing periodic reports and submitting them to management.

Qualifications and Experience Required:

• Bachelor's degree in management, secretarial studies, or any related field.
• At least 3 years of experience in a similar position.
• Excellent skills in using computers and Office programs (Word, Excel, PowerPoint, Outlook).
• Fluency in both Arabic and English, spoken and written (depending on the nature of the work).
• Ability to organize, coordinate, and follow up.
• High communication skills and tact in dealing.
• Ability to work under pressure and meet deadlines.

Skills:

• Integrity and confidentiality.
• Flexibility and quick learning.
• Self-discipline and accountability.

Join Baraka for Real Estate Development & Investment Co. as an Executive Secretary

We are seeking a dedicated and professional Executive Secretary to provide high-level administrative and secretarial support to our senior management team. The ideal candidate will play a critical role in ensuring effective coordination of our daily operations and communication.

Key Responsibilities:

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare, draft, and review correspondence, reports, and official documents.
• Handle confidential information with discretion and professionalism.
• Organize meetings, prepare agendas, and record minutes.
• Coordinate internal and external communications on behalf of management.
• Maintain organized filing systems (both electronic and physical).
• Prepare presentations, reports, and other management documents.
• Follow up on pending tasks, deadlines, and commitments.
• Liaise with clients, partners, and external stakeholders as required.
• Support in general office administration and special assignments.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 3–5 years’ experience as an Executive Secretary or in a similar role.
• Strong communication skills in English and Arabic (written and verbal).
• Excellent organizational, multitasking, and time-management skills.
• High level of discretion, confidentiality, and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Benefits:

• Competitive salary and benefits package.
• Professional and supportive work environment.
• Opportunity to work on major real estate development projects.

Join Our Team as an Executive Secretary
At Nesma & Partners, we are committed to excellence and creating a culture that fosters growth and development.

Role Purpose: The Executive Secretary will support the organization’s operations by managing administrative tasks effectively.

Key Responsibilities:

• Provide administrative support and manage correspondence.
• Coordinate meetings and schedules for management.
• Maintain organized filing systems and ensure the office runs smoothly.
• Assist in preparing reports and presentations.

Key Competencies Required:

• Strong communication skills in both Arabic and English.
• Proficiency in computer skills.
• Ability to portray Nesma's culture and values.
• Initiative and self-motivation.
• Excellent interpersonal skills.

Requirements:

• A relevant academic background.
• Professional experience in a similar role is preferred.
• Demonstrated quantitative and technical skills are essential.

If you're motivated to work with a dynamic team and meet the above requirements, we encourage you to apply.