Executive secretary Jobs in Saudi Arabia

Job Description – Executive Secretary to Mr. Abdulaziz Almoosa

Position Title: Executive Secretary

Reports To: Mr. Abdulaziz Almoosa, Chairman

Location: AlJubail, AlKhobar, AlAhsa, Saudi Arabia

The Executive Secretary will provide high-level bilingual (Arabic & English) administrative, organizational, and communication support directly to Mr. Abdulaziz Almoosa. The role requires exceptional professionalism, discretion, and efficiency in managing sensitive information, coordinating complex schedules, and ensuring smooth executive operations. The candidate must be proactive, resourceful, and capable of navigating a fast-paced environment with diverse stakeholders across Saudi Arabia and internationally.

Key Responsibilities:

• Executive Support & Administration:
  • Manage the Chairman’s bilingual schedule, correspondence, and documentation in both English and Arabic.
  • Draft, review, and translate professional communications (emails, reports, presentations) between Arabic and English as needed.
  • Handle confidential matters with the highest level of discretion.
  • Ensure timely follow-up on tasks and priorities across multiple business interests.
• Communication & Coordination:
  • Act as the primary bilingual liaison between the Chairman and internal/external stakeholders.
  • Prepare agendas, minutes, and summaries in both English and Arabic for meetings.
  • Communicate effectively with government bodies, international partners, and business executives.
  • Facilitate seamless cross-cultural communication.
• Project & Business Support:
  • Provide bilingual support for contracts, memorandums, and reports.
  • Conduct research and prepare briefing materials in English and Arabic.
  • Support project tracking, ensuring alignment with deadlines and deliverables.
  • Support in vendor registration.
• Travel & Event Management:
  • Arrange bilingual documentation for visas, travel itineraries, and accommodations.
  • Coordinate logistics for local and international meetings, conferences, and corporate events for both Mr. Almoosa and his family.
• Strategic & Analytical Support:
  • Assist in preparing business briefs, executive summaries, and talking points for meetings.
  • Monitor key industry news and provide summaries relevant to the Chairman’s business interests.
  • Help in prioritizing opportunities, partnerships, and strategic tasks.
• Stakeholder & Relationship Management:
  • Act as the Chairman’s representative in certain communications with government, private sector, and international partners.
  • Maintain a strong network of contacts on behalf of the Chairman and follow up on relationship management.
  • Ensure smooth coordination with VIP visitors and dignitaries.
• Digital & Technology Proficiency:
  • Manage digital tools such as project trackers (Asana, Trello, or similar).
  • Handle video conferences, webinars, and hybrid meetings.
  • Maintain secure digital filing systems and archiving in Arabic & English.
• Professional Development & Representation:
  • Prepare polished presentations in Arabic & English for conferences or internal reviews.
  • Ensure brand alignment and professionalism in all communications.
• Personal Assistance:
  • Oversee some personal scheduling and family coordination if authorized.
  • Manage personal travel and high-level hospitality arrangements.

Qualifications & Requirements:

• Education: Bachelor’s degree in Business Administration, Management, or related field.
• Experience: Minimum 5 of proven experience supporting C-level executives.
• Languages: Fluency in Arabic and English (reading, writing, and speaking) is mandatory.

Skills:

• Professional translation and drafting skills between Arabic & English.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking ability.
• Excellent interpersonal skills with cultural sensitivity.
• Ability to manage confidential matters with discretion.

Personal Attributes:

• Professional, polished, and highly presentable.
• Bilingual communicator with cross-cultural fluency.
• Flexible, proactive, and detail-oriented.
• Strong problem-solving and decision-making skills.
• Reliable, trustworthy, and discreet.

Compensation & Benefits:

• Competitive salary package based on experience.
• Housing allowance, transportation allowance, and medical insurance.
• Annual leave and travel benefits.
• Performance-based bonus opportunities.

Job Description – Executive Secretary to Mr. Abdulaziz Almoosa

Position Title: Executive Secretary

Reports To: Mr. Abdulaziz Almoosa, Chairman

Location: AlJubail, AlKhobar, AlAhsa, Saudi Arabia

The Executive Secretary will provide high-level bilingual (Arabic & English) administrative, organizational, and communication support directly to Mr. Abdulaziz Almoosa. The role requires exceptional professionalism, discretion, and efficiency in managing sensitive information, coordinating complex schedules, and ensuring smooth executive operations. The candidate must be proactive, resourceful, and capable of navigating a fast-paced environment with diverse stakeholders across Saudi Arabia and internationally.

Key Responsibilities:

• Executive Support & Administration:
  • Manage the Chairman’s bilingual schedule, correspondence, and documentation in both English and Arabic.
  • Draft, review, and translate professional communications (emails, reports, presentations) between Arabic and English as needed.
  • Handle confidential matters with the highest level of discretion.
  • Ensure timely follow-up on tasks and priorities across multiple business interests.
• Communication & Coordination:
  • Act as the primary bilingual liaison between the Chairman and internal/external stakeholders.
  • Prepare agendas, minutes, and summaries in both English and Arabic for meetings.
  • Communicate effectively with government bodies, international partners, and business executives.
  • Facilitate seamless cross-cultural communication.
• Project & Business Support:
  • Provide bilingual support for contracts, memorandums, and reports.
  • Conduct research and prepare briefing materials in English and Arabic.
  • Support project tracking, ensuring alignment with deadlines and deliverables.
  • Support in vendor registration.
• Travel & Event Management:
  • Arrange bilingual documentation for visas, travel itineraries, and accommodations.
  • Coordinate logistics for local and international meetings, conferences, and corporate events for both Mr. Almoosa and his family.
• Strategic & Analytical Support:
  • Assist in preparing business briefs, executive summaries, and talking points for meetings.
  • Monitor key industry news and provide summaries relevant to the Chairman’s business interests.
  • Help in prioritizing opportunities, partnerships, and strategic tasks.
• Stakeholder & Relationship Management:
  • Act as the Chairman’s representative in certain communications with government, private sector, and international partners.
  • Maintain a strong network of contacts on behalf of the Chairman and follow up on relationship management.
  • Ensure smooth coordination with VIP visitors and dignitaries.
• Digital & Technology Proficiency:
  • Manage digital tools such as project trackers (Asana, Trello, or similar).
  • Handle video conferences, webinars, and hybrid meetings.
  • Maintain secure digital filing systems and archiving in Arabic & English.
• Professional Development & Representation:
  • Prepare polished presentations in Arabic & English for conferences or internal reviews.
  • Ensure brand alignment and professionalism in all communications.
• Personal Assistance:
  • Oversee some personal scheduling and family coordination if authorized.
  • Manage personal travel and high-level hospitality arrangements.

Qualifications & Requirements:

• Education: Bachelor’s degree in Business Administration, Management, or related field.
• Experience: Minimum 5 of proven experience supporting C-level executives.
• Languages: Fluency in Arabic and English (reading, writing, and speaking) is mandatory.

Skills:

• Professional translation and drafting skills between Arabic & English.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking ability.
• Excellent interpersonal skills with cultural sensitivity.
• Ability to manage confidential matters with discretion.

Personal Attributes:

• Professional, polished, and highly presentable.
• Bilingual communicator with cross-cultural fluency.
• Flexible, proactive, and detail-oriented.
• Strong problem-solving and decision-making skills.
• Reliable, trustworthy, and discreet.

Compensation & Benefits:

• Competitive salary package based on experience.
• Housing allowance, transportation allowance, and medical insurance.
• Annual leave and travel benefits.
• Performance-based bonus opportunities.

Join Our Team as an Executive Secretary!

We are seeking a highly organized and detail-oriented Executive Secretary to support the leadership team at Malath Alqanun Law Firm in Jeddah. This role is crucial for maintaining an efficient and professional atmosphere in our growing law firm.

Key Responsibilities:

• Manage the calendar of the Managing Partner/General Manager, scheduling meetings and appointments.
• Welcome clients and handle calls/emails, organizing in-person and virtual meetings.
• Assist with case file management and ensure all documents are organized and e-archived.
• Follow up on court dates via the Najiz platform and update internal calendars.
• Draft official correspondence in both Arabic and English.
• Prepare simple contracts and client forms, gathering required documents from clients.
• Coordinate travel, meetings, and venue bookings for office events.
• Manage incoming/outgoing communication and handle basic office needs.
• Support HR tasks including attendance tracking and interview scheduling.

Qualifications:

• Diploma or bachelor’s degree in a relevant field.
• 3 to 5 years of experience as an Executive Secretary, preferably in a law firm.
• Strong command of Arabic and English, both spoken and written.
• Excellent computer skills, including proficiency in Microsoft 365 or Google Workspace.
• Familiarity with Najiz platform and basic legal document types is a plus.
• High level of organization and multitasking ability.
• Professional presence and commitment to confidentiality.

What We Offer:

• A dynamic work environment in a leading law firm.
• Opportunities for professional growth and development.
• A chance to be part of a committed team delivering high-quality legal services.

Please ensure you are based in Saudi Arabia, preferably Jeddah, with relevant work experience in the Kingdom. Fluency in English is mandatory. We look forward to your application!

Join Our Team as an Executive Secretary!
At Ajlan & Bros Holding, we are on the lookout for a highly organized and professional Executive Secretary to play a crucial role in supporting our senior management team. You will ensure the smooth day-to-day operations of our business while maintaining effective communication across the organization.

Key Responsibilities:

• Manage daily correspondence and communications (both internal and external).
• Organize schedules, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, and follow ups on executive decisions.
• Maintain and organize files and documents for easy access.
• Coordinate between departments to ensure smooth workflow.
• Welcome visitors and clients, representing the company professionally.
• Perform additional administrative tasks as assigned by senior management.

Qualifications & Requirements:

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum of 2 years of proven experience as an Executive Secretary or in a similar role.
• Excellent verbal and written communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to multitask under pressure.
• High level of confidentiality and professionalism.

Join us in our mission to lead the future and contribute to Saudi Arabia's Vision 2030!

Join Our Team as an Executive Secretary!
At Ajlan & Bros Holding, we are on the lookout for a highly organized and professional Executive Secretary to play a crucial role in supporting our senior management team. You will ensure the smooth day-to-day operations of our business while maintaining effective communication across the organization.

Key Responsibilities:

• Manage daily correspondence and communications (both internal and external).
• Organize schedules, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, and follow ups on executive decisions.
• Maintain and organize files and documents for easy access.
• Coordinate between departments to ensure smooth workflow.
• Welcome visitors and clients, representing the company professionally.
• Perform additional administrative tasks as assigned by senior management.

Qualifications & Requirements:

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum of 2 years of proven experience as an Executive Secretary or in a similar role.
• Excellent verbal and written communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to multitask under pressure.
• High level of confidentiality and professionalism.

Join us in our mission to lead the future and contribute to Saudi Arabia's Vision 2030!

About Uplift
Uplift is a dynamic agency specializing in global talent search, covering EMEA, LATAM, USA, and APAC. With successful placements in 52 countries, we combine speed and cutting-edge technology to source top executive and mid-senior talent across various functions.

About Our Client
Join a forward-thinking technology company shaping the future of workstations and commercial hardware solutions. We are looking for a talented Executive Secretary for our client's growing team.

About the Role:
Provide high-level administrative support to the CEO, ensuring smooth day-to-day operations, effective communication, and optimal time management.

Job Responsibilities:

• Calendar Management & Appointment Scheduling: Coordinate and maintain the CEO’s calendar (meetings, calls, site visits); issue reminders and gather all required materials in advance.
• Internal & External Communication: Screen and direct incoming calls; draft and send emails on behalf of CEO; welcome visitors: prepare meeting rooms, arrange refreshments and materials; manage postal correspondence and electronic communications.
• Document & Report Preparation: Draft and circulate minutes of meetings; prepare presentations (PowerPoint), periodic reports, and executive summaries; proofread and verify accuracy of official documents.
• Travel & Event Coordination: Book travel (air, rail), accommodation, and manage detailed itineraries; organize in-house and off-site events (workshops, conferences, board meetings).
• File & Records Management: Implement and maintain both electronic and paper filing systems; track various company contracts and permit expirations; remind the CEO of renewal deadlines.
• General Administrative Support: Process purchase requests, expense reports, and petty cash transactions; monitor execution of the CEO’s decisions by liaising with relevant departments.

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Secretarial Studies, or related field.
• Minimum 3 years of prior experience in executive secretarial roles or high-level administrative support.
• Fluency in English written and spoken is a must.
• Fluency in Arabic written and spoken (preferred).

Skills:

• Exceptional organizational skills and time management.
• Attention to detail and high degree of accuracy.
• Ability to prioritize tasks and work under pressure.
• Strong verbal and written communication abilities.
• Advanced proficiency in Microsoft Office Suite.
• Adaptability and quick response to changing schedules and priorities.

Benefits:
Be part of a dynamic, innovation-driven environment, working on impactful technology solutions, collaborating with high-performing teams.

Join DNA Studio as an Executive Secretary!
We are seeking a highly organized and proactive Executive Secretary to support the CEO in both strategic and operational capacities. This role goes beyond traditional administrative tasks to effectively manage projects and coordinate initiatives.

Responsibilities:

• Act as the primary point of contact for the CEO, managing communications, scheduling, and priorities.
• Represent the CEO in meetings, following up on action items and ensuring alignment across teams.
• Prepare agendas, briefing notes, and presentations for executive-level discussions.
• Lead and manage cross-departmental projects, ensuring milestones and deliverables are achieved on time.
• Monitor progress of strategic initiatives and escalate issues or risks to the CEO.
• Coordinate with department heads to align objectives, resources, and timelines.
• Track KPIs and provide insights to support data-driven decision-making.
• Develop and maintain reporting dashboards for executive updates, consolidating data into clear and actionable reports.
• Support financial and operational control processes for accountability across projects.
• Liaise with internal teams, board members, and external partners.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Finance, or related field (Master’s preferred).
• 5+ years of experience as an Executive Assistant, Chief of Staff, or Project Manager in a fast-paced environment.
• Strong project management skills (PMP/Prince2 certification is a plus).
• Excellent analytical, reporting, and organizational skills.
• Exceptional communication and interpersonal skills.
• Ability to manage multiple priorities with a high level of independence and professionalism.

Join Clifford Chance as an Executive Secretary!
AS&H Clifford Chance is a leading law firm dedicated to assisting clients in reaching their objectives by combining top global standards with local expertise. With extensive legal resources, we focus on key commercial areas: capital markets, corporate and M&A, finance and banking, real estate, and litigation.

Key Responsibilities:

• Foster collaborative relationships with the Management team and staff.
• Assist with calendar management, travel organization, and time & expenses tracking.
• Provide administrative support including drafting communications and coordinating meetings.
• Ensure compliance with client conflict checks and assist with document management.
• Support the team effectively in various practice area tasks.

Qualifications:

• University Degree.
• Fluent in English (verbal and written).
• Intermediate/advanced IT skills including MS Office.
• Exceptional organizational skills and ability to work autonomously in a demanding environment.

Join a diverse and ambitious team at Clifford Chance, where your skills will be valued, and your career potential supported. We aim to provide world-class service and meaningful opportunities for growth.

Join PayLink as an Executive Secretary
PayLink is a leading provider of electronic payment solutions in Saudi Arabia, licensed by the Saudi Central Bank. We are seeking a highly competent Executive Secretary or Office Manager to support the daily operations of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar, appointments, and meetings.
• Prepare meeting minutes, presentations, and official correspondence.
• Coordinate internal and external communications on behalf of the CEO.
• Follow up on executive office decisions and reports.
• Organize travel arrangements and bookings.
• Maintain confidentiality of documents and information.
• Prioritize and manage daily tasks to ensure office efficiency.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• Minimum of 3 years of experience in a similar role.
• Excellent organizational, communication, and time management skills.
• Fluency in both Arabic and English.
• Proficiency in Microsoft Office and digital collaboration tools.
• Professional demeanor, discretion, and ability to perform under pressure.

What We Are Looking For:
A highly organized, discreet, and proactive individual with strong communication skills, able to handle sensitive information professionally. The ideal candidate will be detail-oriented, reliable, and capable of managing multiple tasks under pressure while maintaining confidentiality.

Application Process:

• CV submission to h@***********
• Screening
• Interview with HR
• Interview with Founders
• Job offer
• SAMA NOC

Join Burjline Builders as an Executive Secretary!

We are looking for a highly organized and skilled Executive Secretary to manage complex schedules and travel arrangements for senior executives at our company.

Responsibilities:

• Managing complex schedules and travel arrangements for senior executives.
• Preparing correspondence, presentations, and reports.
• Handling confidential information with discretion.
• Organising meetings and conferences, including logistics and catering.
• Screening phone calls and managing email correspondence.
• Maintaining accurate records and filing systems.
• Liaising with internal and external stakeholders.
• Providing general administrative support as required.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Strong organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.
• Discretion and professionalism in handling confidential information.

Job Purpose
As the Executive Secretary for the Deputy Managing Director (DMD), you will play a vital role in providing high-level administrative and secretarial support, ensuring smooth communication and efficient workflow within the organization.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
• Communication Liaison: Act as primary contact for stakeholders and draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively to meet DMD's timelines.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD.

Role Accountability
To excel in this role, candidates should have prior experience supporting senior management, possess strong organizational and communication skills, and proficiency in MS Office software. A Bachelor's degree is preferred, and candidates should demonstrate discretion and integrity with confidential information.

About alfanar
alfanar is a leading Saudi company with an international presence, engaged in manufacturing and trading a diverse portfolio of electrical products and solutions for various sectors, including renewable energy and infrastructure services. At alfanar, we believe in nurturing our employees and providing a proactive work environment to fuel their growth and pride in being part of our team.

Job Purpose
As the Executive Secretary for the Deputy Managing Director (DMD), you will play a vital role in providing high-level administrative and secretarial support, ensuring smooth communication and efficient workflow within the organization.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
• Communication Liaison: Act as primary contact for stakeholders and draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively to meet DMD's timelines.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD.

Role Accountability
To excel in this role, candidates should have prior experience supporting senior management, possess strong organizational and communication skills, and proficiency in MS Office software. A Bachelor's degree is preferred, and candidates should demonstrate discretion and integrity with confidential information.

About alfanar
alfanar is a leading Saudi company with an international presence, engaged in manufacturing and trading a diverse portfolio of electrical products and solutions for various sectors, including renewable energy and infrastructure services. At alfanar, we believe in nurturing our employees and providing a proactive work environment to fuel their growth and pride in being part of our team.

Join Our Team as an Executive Secretary!
Gasoline Petroleum Services Co is seeking a dedicated Executive Secretary to support our senior management team in Riyadh. This vital role requires strong organizational and administrative skills to ensure smooth operations.

Key Responsibilities:

• Manage and organize the executive schedules.
• Coordinate meetings and special events within the company.
• Prepare and distribute administrative documents and reports.
• Handle phone calls and email correspondence efficiently.
• Assist in budget preparation and financial reporting.
• Provide daily administrative support to various teams.
• Organize travel and accommodation for staff when necessary.
• Update and maintain company databases and information.
• Interact professionally with clients and suppliers.
• Contribute to improving administrative processes within the organization.

Preferred Candidate Qualifications:

• Previous experience in secretarial or administrative roles.
• Strong organizational skills and effective time management.
• Excellent communication skills in Arabic and English.
• Ability to handle sensitive information discreetly.
• Proficient in office computer applications.
• Capable of working under pressure and meeting targets.
• Flexibility in handling multiple tasks.
• Team spirit and ability to collaborate with others.
• Attention to detail and accuracy in work.
• Initiative and responsibility taking are highly valued.

Job Description – Executive Secretary to Mr. Abdulaziz Almoosa

Position Title: Executive Secretary

Reports To: Mr. Abdulaziz Almoosa, Chairman

Location: AlJubail, AlKhobar, AlAhsa, Saudi Arabia

The Executive Secretary will provide high-level bilingual (Arabic & English) administrative, organizational, and communication support directly to Mr. Abdulaziz Almoosa. The role requires exceptional professionalism, discretion, and efficiency in managing sensitive information, coordinating complex schedules, and ensuring smooth executive operations. The candidate must be proactive, resourceful, and capable of navigating a fast-paced environment with diverse stakeholders across Saudi Arabia and internationally.

Key Responsibilities:

• Executive Support & Administration:
  • Manage the Chairman’s bilingual schedule, correspondence, and documentation in both English and Arabic.
  • Draft, review, and translate professional communications (emails, reports, presentations) between Arabic and English as needed.
  • Handle confidential matters with the highest level of discretion.
  • Ensure timely follow-up on tasks and priorities across multiple business interests.
• Communication & Coordination:
  • Act as the primary bilingual liaison between the Chairman and internal/external stakeholders.
  • Prepare agendas, minutes, and summaries in both English and Arabic for meetings.
  • Communicate effectively with government bodies, international partners, and business executives.
  • Facilitate seamless cross-cultural communication.
• Project & Business Support:
  • Provide bilingual support for contracts, memorandums, and reports.
  • Conduct research and prepare briefing materials in English and Arabic.
  • Support project tracking, ensuring alignment with deadlines and deliverables.
  • Support in vendor registration.
• Travel & Event Management:
  • Arrange bilingual documentation for visas, travel itineraries, and accommodations.
  • Coordinate logistics for local and international meetings, conferences, and corporate events for both Mr. Almoosa and his family.
• Strategic & Analytical Support:
  • Assist in preparing business briefs, executive summaries, and talking points for meetings.
  • Monitor key industry news and provide summaries relevant to the Chairman’s business interests.
  • Help in prioritizing opportunities, partnerships, and strategic tasks.
• Stakeholder & Relationship Management:
  • Act as the Chairman’s representative in certain communications with government, private sector, and international partners.
  • Maintain a strong network of contacts on behalf of the Chairman and follow up on relationship management.
  • Ensure smooth coordination with VIP visitors and dignitaries.
• Digital & Technology Proficiency:
  • Manage digital tools such as project trackers (Asana, Trello, or similar).
  • Handle video conferences, webinars, and hybrid meetings.
  • Maintain secure digital filing systems and archiving in Arabic & English.
• Professional Development & Representation:
  • Prepare polished presentations in Arabic & English for conferences or internal reviews.
  • Ensure brand alignment and professionalism in all communications.
• Personal Assistance:
  • Oversee some personal scheduling and family coordination if authorized.
  • Manage personal travel and high-level hospitality arrangements.

Qualifications & Requirements:

• Education: Bachelor’s degree in Business Administration, Management, or related field.
• Experience: Minimum 5 of proven experience supporting C-level executives.
• Languages: Fluency in Arabic and English (reading, writing, and speaking) is mandatory.

Skills:

• Professional translation and drafting skills between Arabic & English.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking ability.
• Excellent interpersonal skills with cultural sensitivity.
• Ability to manage confidential matters with discretion.

Personal Attributes:

• Professional, polished, and highly presentable.
• Bilingual communicator with cross-cultural fluency.
• Flexible, proactive, and detail-oriented.
• Strong problem-solving and decision-making skills.
• Reliable, trustworthy, and discreet.

Compensation & Benefits:

• Competitive salary package based on experience.
• Housing allowance, transportation allowance, and medical insurance.
• Annual leave and travel benefits.
• Performance-based bonus opportunities.

Job Purpose:
To provide administrative and organizational support to the Chairman by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring the efficient execution of office operations.

Responsibilities:

• Coordinate and manage the Chairman’s calendar, scheduling appointments, meetings, events, and travel arrangements.
• Organize and prepare for meetings, including creating agendas, compiling relevant documents, taking minutes of meeting, and ensuring follow-up on action items with stakeholders.
• Assist the Chairman in tracking tasks delegated to departments and individuals and monitor their progress and provide status updates to ensure timely completion of tasks.
• Handle incoming and outgoing correspondence on behalf of the Chairman, prioritizing and responding as appropriate.
• Manage confidential correspondence, including emails, letters, and reports.
• Organize travel arrangements, including itineraries, accommodations, and logistics for the Chairman.
• Manage protocol requirements for the Chairman’s engagements and ensure alignment with organizational standards.
• Welcome and assist guests and dignitaries visiting the Chairman.
• Act as a point of contact between the Chairman and internal/external stakeholders.
• Support in developing and improving administrative processes for efficiency.

Qualifications:

• Bachelor’s degree in Business Administration, or a related field.
• Fluency in Arabic and English (mandatory).
• Professional certifications in executive assistance or project management (preferred).
• Ability to prioritize and manage time effectively.
• Excellent written and verbal communication abilities.
• Proficiency in office software (*, Microsoft Office Suite, scheduling tools).
• Minimum of 23 years of experience in an executive assistant role or similar position supporting senior executives.

What is the nature of the role of the executive secretary at Al-Madar Technology?
The Al-Madar Technology Company, specialized in providing smart technology solutions, invites candidates to apply for the position of executive secretary.

Required Qualifications:
Master's degree.

Tasks and Responsibilities:

• Organizing and managing the executive director's agenda and coordinating meetings and appointments.
• Preparing and handling official correspondence, reports, and presentations.
• Coordinating between the executive director and other departments.
• Attending meetings and documenting the minutes of the meetings.
• Managing electronic and telephone correspondence with confidentiality and professionalism.
• Preparing the necessary files for meetings.
• Maintaining the confidentiality of information.
• Executing specialized tasks directed by the executive director.

Required Skills:

• Proficiency in Microsoft Office programs.
• High organizational and time management skills.
• Outstanding written and verbal communication skills.
• The ability to work under pressure and with quick-wittedness.
• Good knowledge of the English language.