Executive secretary Jobs in Saudi Arabia

Join our team as an Executive Secretary!

AL-Jawad Plastic & Flexible Packaging Factory Co. specializes in producing flexible packaging, plastic, and paper products such as rolls, sheets, and bags. We are currently seeking a highly organized and professional Executive Secretary to support our General Manager and ensure the efficient operation of the office.

Job Summary:
The Executive Secretary will perform various administrative and clerical duties to enhance office productivity. This role requires a minimum of 2 years of relevant experience, strong communication skills, and the capability to handle multiple responsibilities while maintaining confidentiality.

Key Responsibilities:

• Manage executives’ schedules and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Organize and coordinate meetings and conferences.
• Handle emails and manage communications professionally.
• Maintain proper filing systems for accessible document retrieval.
• Track and order office supplies as necessary.
• Take minutes during meetings and distribute appropriately.
• Ensure confidentiality of sensitive information.

Requirements:

• Minimum of 2 years experience in a similar role.
• Diploma or Bachelor's degree in Business Administration or related field preferred.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills in English.
• Basic comfort with numbers for reporting and reviewing data.

Skills:

• Ability to prepare simple reports and spreadsheets.
• Attention to detail and numerical accuracy.
• Experience supporting senior executives.
• Good customer service and interpersonal skills.

Take the next step in your career and join a dynamic team where your contributions will be valued!

About the Association: Durar Association for Child Care in Al-Ahsa aims to enhance the welfare of children by providing them with the necessary support and care. We are looking for distinguished individuals to join our team.

Available Positions:

• Executive Secretary

Required Qualifications:

• Recent graduate in any specialty compatible with the nature of the job.
• Experience of two to four years at most.
• Not previously supported by the Hadaf fund.
• Registered in Taqat.
• No commercial registration.

How to Apply: If you are interested, please send your resume.

Join our team as an Executive Secretary!

AL-Jawad Plastic & Flexible Packaging Factory Co. specializes in producing flexible packaging, plastic, and paper products such as rolls, sheets, and bags. We are currently seeking a highly organized and professional Executive Secretary to support our General Manager and ensure the efficient operation of the office.

Job Summary:
The Executive Secretary will perform various administrative and clerical duties to enhance office productivity. This role requires a minimum of 2 years of relevant experience, strong communication skills, and the capability to handle multiple responsibilities while maintaining confidentiality.

Key Responsibilities:

• Manage executives’ schedules and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Organize and coordinate meetings and conferences.
• Handle emails and manage communications professionally.
• Maintain proper filing systems for accessible document retrieval.
• Track and order office supplies as necessary.
• Take minutes during meetings and distribute appropriately.
• Ensure confidentiality of sensitive information.

Requirements:

• Minimum of 2 years experience in a similar role.
• Diploma or Bachelor's degree in Business Administration or related field preferred.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills in English.
• Basic comfort with numbers for reporting and reviewing data.

Skills:

• Ability to prepare simple reports and spreadsheets.
• Attention to detail and numerical accuracy.
• Experience supporting senior executives.
• Good customer service and interpersonal skills.

Take the next step in your career and join a dynamic team where your contributions will be valued!

Join our team at MARITIME INDUSTRIAL SERVICES ARABIA Co. LTD. in Jubail!
We are currently seeking qualified candidates for several positions:

• Executive Secretary to CEO: 1 position available

Ideal candidates should have relevant experience in their respective fields. We value skills and dedication to quality.
Please send your resume to the provided email.

Join AL-AYUNI Investment and Contracting Company as an Executive Secretary!

As a pivotal role within our organization, you will provide essential support to the General Manager and facilitate smooth operations across departments. Your proactive communication and organizational skills will make you an invaluable asset in our team.

Key Responsibilities:

• Executive Support: Manage the General Manager’s calendar, arrange meetings, prepare agendas, and handle confidential correspondence.
• Document Management: Draft, review, and format official documents, presentations, and reports.
• Communication & Coordination: Serve as the primary point of contact between the General Manager and stakeholders.
• Office Administration: Maintain records, oversee office supplies, and logistics for events.
• Travel & Logistics: Coordinate travel arrangements for the General Manager and visitors.
• Confidentiality & Compliance: Ensure sensitive information is handled with confidentiality.
• Follow-Up & Monitoring: Track pending issues and prepare status updates.
• Support to Department: Provide administrative support to the Equipment Operations team when necessary.

Requirements:

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office Suite (Word, Excel, PPT, Outlook).
• Excellent written and verbal communication skills in both English and Arabic.
• Strong organizational and multitasking abilities.
• High degree of discretion with confidential information.
• Teamwork and initiative.
• Strong follow-up and coordination skills.

About Us: AL-AYUNI Investment and Contracting Company, established in 1960, is a respected name in Saudi Arabia, known for its strong values and professional results. We are committed to leading the construction industry across the MENA region while building trusted relationships and exceeding client expectations.

Join Our Team as an Executive Secretary

We are seeking a detail-oriented and organized Executive Secretary to support senior leadership at NOK Human Capital. Located in Dammam, our esteemed client is part of a diversified business group involved in real estate, infrastructure, and investments. This is your opportunity to work in a dynamic environment where operational efficiency and excellence are valued.

Job Summary
The Executive Secretary will provide high-level administrative and personal assistant support, overseeing calendar management, complex travel arrangements, and meeting coordination. Your proficiency in Microsoft Office will be crucial as you prepare reports and presentations, ensuring operations run smoothly for our executives.

Key Responsibilities

• Manage executive calendars: scheduling, rescheduling, and prioritizing meetings across time zones; preparing briefs and agendas.
• Coordinate end-to-end travel including flights, visas, accommodation, ground transport, and detailed itineraries.
• Serve as the primary contact between executives and stakeholders; screening calls and correspondence.
• Prepare, format, and proofread reports and presentations using Microsoft tools.
• Track action items, deadlines, and ensure timely execution of tasks.
• Organize logistics for board and leadership meetings.
• Maintain confidential files and documents meticulously.
• Assist with general PA tasks including expenses and document processing.

Key Requirements

• Fluent in English (spoken and written).
• Proficiency in Microsoft Office Suite.
• Demonstrable experience in executive support roles with calendar management skills.
• Experience in domestic and international travel arrangements.
• Strong report drafting and formatting abilities.

Preferred Qualifications

• 2–5 years of experience supporting C-level executives.
• Excellent writing and presentation skills.
• Integrity and discretion in managing sensitive information.
• Familiarity with Arabic is an advantage.
• Experience with video conferencing tools.

Join Sealy Mattress Middle East as an Executive Secretary!
As a prominent player in the consumer goods industry, Sealy Mattress Middle East has been a leader in providing quality bedding solutions across the MENA region since 1990. We are looking for an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office located in Jeddah, Saudi Arabia.

Responsibilities:

• Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations.
• Coordinate internal and external communications with stakeholders.
• Maintain filing systems and ensure document confidentiality.
• Assist with project coordination, monitoring deadlines to ensure timely task completion.
• Act as the point of contact for inquiries directed to the executive office.
• Support ad-hoc projects and administrative functions as required.

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills in Arabic and English.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently and collaboratively in a team environment.

Benefits:

• Private Health Insurance
• Training & Development
• Performance Bonus

Join Dhilal Holding as an Executive Secretary!

Are you an experienced and professional Executive Secretary looking to make a significant impact in a growing organization? Dhilal Holding, based in Jeddah, Saudi Arabia, is seeking a qualified candidate to provide administrative and executive support to senior management.

Responsibilities:

• Provide administrative and executive support to senior management.
• Arrange and manage the CEO’s meetings, appointments, and calendar.
• Coordinate internal and external communication on behalf of the CEO.
• Prepare reports, business letters, and professional communication.
• Maintain records, files, and documents efficiently.
• Organize travel schedules and itineraries.

Requirements:

• Minimum 4 years of experience as a Secretary / Executive Secretary.
• Excellent English communication skills (written and spoken).
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office and business correspondence.
• Ability to handle confidential information and work under pressure.
• Professional attitude and presentable personality.

If you meet the requirements and are interested in joining our team, please send your CV while mentioning “Executive Secretary – Jeddah” in the subject line.

Join Baraka for Real Estate Development & Investment Co.
As a leading player in mixed-use real estate projects, Baraka is committed to innovative design and sustainable development, contributing to Saudi Arabia's Vision 2030 goals.

Job Summary:
The Executive Secretary will provide essential administrative and secretarial support to senior management, ensuring smooth daily operations, effective communication, and meticulous handling of confidential information.

Key Responsibilities:

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare, draft, and review correspondence, reports, and documentation.
• Handle confidential information with discretion.
• Organize meetings, preparing agendas and recording minutes.
• Coordinate internal and external communications.
• Maintain organized filing systems, both electronic and physical.
• Prepare management documents including presentations and reports.
• Follow up on pending tasks and management commitments.
• Liaise with clients, partners, and external stakeholders as required.
• Support general office administration and undertake special assignments.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field.
• 3–5 years of experience as an Executive Secretary or in a similar role.
• Strong communication skills in both English and Arabic.
• Excellent organizational and time management abilities.
• High level of professionalism and confidentiality.
• Proficiency in Microsoft Office Suite.

We need an executive secretary for a real estate company in several cities! Are you looking for a distinguished job opportunity in the real estate sector? We are looking for an exceptional executive secretary to join our team. Required conditions: 1. Must be Saudi or a son of a citizen. 2. Holds a graduate degree or at least a bachelor's degree. 3. Willing to work in Mecca and Jeddah or as required by the interests of the work. 4. Experience in business management for major companies or entrepreneurship institutions. If you are qualified and looking for a challenge, please send your resume to the mentioned email.

Join Rotana as an Executive Secretary!
We are currently seeking an enthusiastic and committed individual with exceptional communication skills that prides herself on delivering extraordinary levels of service and providing creative solutions.

Responsibilities:

• Provide administrative support to the General Manager including confidential matters to ensure smooth operation of the executive office.
• Compose and prepare routine correspondence and review incoming mail prioritizing for the General Manager.
• Maintain and organize calendar, meetings, and business trips for the General Manager.
• Attend meetings to record minutes and follow up on action items.
• Establish and maintain filing systems and database of business contacts.

Requirements:

• College diploma in secretarial training with relevant previous experience.
• Fluency in both written and spoken English.
• Sufficient typing skills with a minimum of 60wpm accurately.

Ideal Candidate:

• Courteous and able to work with minimal supervision.
• Discreet with high confidentiality levels.
• Outgoing, proactive and able to work under pressure.

Join Dhilal Holding as an Executive Secretary!

Are you an experienced and professional Executive Secretary looking to make a significant impact in a growing organization? Dhilal Holding, based in Jeddah, Saudi Arabia, is seeking a qualified candidate to provide administrative and executive support to senior management.

Responsibilities:

• Provide administrative and executive support to senior management.
• Arrange and manage the CEO’s meetings, appointments, and calendar.
• Coordinate internal and external communication on behalf of the CEO.
• Prepare reports, business letters, and professional communication.
• Maintain records, files, and documents efficiently.
• Organize travel schedules and itineraries.

Requirements:

• Minimum 4 years of experience as a Secretary / Executive Secretary.
• Excellent English communication skills (written and spoken).
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office and business correspondence.
• Ability to handle confidential information and work under pressure.
• Professional attitude and presentable personality.

If you meet the requirements and are interested in joining our team, please send your CV while mentioning “Executive Secretary – Jeddah” in the subject line.

Executive Secretary Required for a Real Estate Company in Several Cities!
Are you looking for a distinctive job opportunity in the real estate sector? We are looking for an outstanding executive secretary to join our team.
Required conditions:

• Must be Saudi or the son of a citizen.
• Holds a graduate degree or at least a bachelor's degree.
• Willing to work in Mecca and Jeddah or as required by the needs of the work.
• Experience in business administration for major companies or entrepreneurial institutions.

If you are qualified and looking for a challenge, please send your CV to the mentioned email.

Join Sealy Mattress Middle East as an Executive Secretary!
As a prominent player in the consumer goods industry, Sealy Mattress Middle East has been a leader in providing quality bedding solutions across the MENA region since 1990. We are looking for an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office located in Jeddah, Saudi Arabia.

Responsibilities:

• Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations.
• Coordinate internal and external communications with stakeholders.
• Maintain filing systems and ensure document confidentiality.
• Assist with project coordination, monitoring deadlines to ensure timely task completion.
• Act as the point of contact for inquiries directed to the executive office.
• Support ad-hoc projects and administrative functions as required.

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills in Arabic and English.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently and collaboratively in a team environment.

Benefits:

• Private Health Insurance
• Training & Development
• Performance Bonus

Join our team as an Executive Secretary at Dar Al Farabi Company!
We are a leading provider of medical supplies in Riyadh and are seeking a highly organized and professional Executive Secretary to support our CEO and lead administrative operations.

Key Responsibilities:

• Business Follow-up: Monitor the implementation of executive decisions, prepare periodic project reports, and coordinate with partners for continuous follow-up.
• Corporate Communication: Manage communications with external companies and strategic partners, ensuring contract compliance, and representing the CEO in official correspondence.
• Email and Correspondence Management: Oversee CEO's emails, draft official correspondence, and organize email archiving.
• Meetings: Organize and manage the CEO’s meeting schedules, prepare agendas, and attend meetings to record minutes.
• Exhibitions and Events: Research and organize participation in relevant exhibitions and conferences.
• Guests and Visitors: Professionally manage guest receptions and appointments.
• Meeting Room Management: Ensure meeting rooms are equipped and prepared for discussions.
• Reports: Prepare and submit periodic reports to senior management.

Additional Tasks:
Arrange travel for the CEO, maintain confidentiality, and perform other related duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Executive Secretarial Studies, or a related field.
• Minimum of 3 years experience in executive secretarial or administrative support roles.
• Proficiency in Microsoft Office and strong communication skills in both Arabic and English.
• Professional, organized, and detail-oriented personality with the ability to work under pressure.

Benefits:
We offer a competitive salary, a professional work environment, and opportunities for career development. Join us in making a difference in the medical supplies industry!

About the Role:
As an Executive Secretary at Al Jeri Energy, you will provide critical administrative and organizational support to the General Manager. Your role is essential to ensuring smooth business operations through effective coordination and communication.

Key Responsibilities:

• Receive, screen, and manage emails, messages, and incoming calls, responding or directing them as needed.
• Draft and prepare official letters, reports, and internal and external memos.
• Schedule and organize meetings for the General Manager and prepare agendas.
• Prepare necessary materials for meetings, document meeting minutes, and follow up on decisions.
• Organize and maintain files and records in an easily accessible and secure manner.
• Update databases and essential documents in accordance with company policies.
• Communicate with various departments to ensure the implementation of tasks and directives issued by the General Manager.
• Prepare periodic reports summarizing departmental performance or providing essential information for decision-making.
• Handle sensitive and confidential information with a high level of professionalism.
• Ensure all administrative tasks are executed in compliance with company policies and procedures.

Requirements:

• Diploma or Bachelor's degree in Administration, Secretarial Studies, or a related field.
• A minimum of 7 years of experience in executive secretarial or administrative support roles.
• Strong communication skills in both Arabic and English (written and spoken).
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and manage priorities effectively.
• Strong organizational and administrative skills, with the ability to follow up and execute tasks efficiently.

Join Our Team as a CEO Secretary!

Are you ready to take the next step in your career? At INTALQ, a leading creative marketing firm located in Riyadh’s Al Yasmeen district, we are seeking a talented individual to fill the position of CEO Secretary. Our innovative company is dedicated to helping businesses achieve their sales goals through unique marketing services.

About the Role:
As the CEO Secretary, you will play a crucial role in supporting the executive leadership. Your specific duties and tasks will be defined after the interview based on your skills and experience. We value collaboration and look forward to seeing how your talents can contribute to our success.

Working Details:

• Contract Type: Full-time
• Work Schedule: 5 days a week
• Location: Main office in Al Yasmeen, Riyadh
• Salary: Excellent monthly salary + annual bonuses
• Work Environment: Creative and supportive of professional development
• Training: Internal training with ongoing professional growth opportunities
• Working Hours: Flexible

If you thrive in a dynamic and creative environment, we encourage you to apply and become part of a team that is committed to excellence.

About the Role: We are looking for a highly organized and proactive Executive Assistant to support our President & CEO. This role combines secretarial, administrative, and coordination duties to ensure smooth office operations and optimal time management for top leadership.

KEY RESPONSIBILITIES

• Executive Assistance
  • Provides full secretarial and administrative assistance including organizing and managing the calendar, making and arranging appointments, sending out invitations and reminders, preparing and monitoring the expenses.
  • Optimizes time management for the President & CEO along with ensuring his attendance for all key meetings.
  • Screens all phone calls and emails and follows-up when necessary.
  • Handles confidential information and maintains the security of records and files.
  • Prepares travel arrangements in a time-efficient manner.
  • Supports, coordinates and collaborates on special projects.
  • Follows-up with external organizations for meetings, updates and documentation as directed.
  • Coordinates communication with the external stakeholders on behalf of the President & CEO when required.
• Administrative Assistance
  • Provides support on documentation like transcribing, typing, formatting and proofreading.
  • Provides complete correspondence services to ensure that all mails are dealt with efficiently.
  • Provides logistical support for meetings and travel arrangements.
  • Coordinates meetings including maintaining minutes.
  • Establishes and maintains records and filing systems, manages stationery and ensures efficient office operations.
  • Provides periodic updates on critical events and emergencies in the office.
  • Works independently to ensure closure and timely maintenance of responsibilities.
• Self-Management Responsibilities
  • Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year.
  • Identifies the training and development requirements for self and agrees on them with the reporting manager to ensure that the required trainings are arranged and attended.
  • Strives to achieve the highest levels of proficiency on all the competencies and skills required to perform the role.
  • Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth.

Performs other responsibilities and tasks as directed by President and CEO in order to meet Sector objectives.

MINIMUM QUALIFICATIONS, EXPERIENCE, SKILLS & COMPETENCIES

• Qualifications
  • Bachelor’s degree in business administration discipline or equivalent.
• Years of Experience
  • Minimum of 3 – 5 years of relevant experience.
• Nature of Experience
  • Prior experience in an secretarial role assisting a top executive.
• Job Specific Skills
  • Advanced written and oral communication skills.
  • Good calendar management skills.
  • Schedule management skills.
  • Good organization and planning skills.
  • Basic MS Office skills.
  • Good command of written and spoken English is essential.

ORGANIZATIONAL AND FUNCTIONAL COMPETENCIES

• Organizational Competencies
  • One Team
  • Achievement Orientation
  • Customer Focus
  • Professional Communication
  • Time Management