Executive secretary Jobs in Saudi Arabia

Join NEOM as an Executive Assistant!
NEOM is a revolutionary project aimed at human progress, situated in northwest Saudi Arabia along the Red Sea. This ambitious plan includes connected cities, advanced infrastructure, and spaces for businesses and tourism, aiming to create a new model for exceptional livability.

Role Purpose: The Executive Assistant will provide essential administrative support to the Senior Executive Director of Trojena. This role demands a proactive individual skilled in organization and data analytics, responsible for managing schedules, coordinating meetings, and ensuring streamlined communication with stakeholders.

Key Responsibilities:

• Administrative Support: Manage the Senior Executive Director's calendar, prepare documents for meetings, and liaise with stakeholders.
• Data Analytics and Reporting: Conduct data analysis to support decision-making and provide insights for operational efficiency.
• Project Coordination: Assist in planning and monitoring projects, ensuring timely deliverables.
• Team Support: Foster collaboration among team members and mentor junior staff.
• Culture and Values: Uphold NEOM’s values and adhere to the company’s policies and standards.

Experience, Knowledge, and Skills:

• 3+ years in an executive support role, with experience in fast-paced settings.
• Strong data analytics background with expertise in performance reporting.
• Excellent multitasking abilities and attention to detail.
• Superior communication skills to interact with diverse stakeholders.

Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• Proficiency in data analysis tools is a plus.
• Familiarity with project management methodologies.

Join NEOM as an Executive Assistant!
NEOM is a revolutionary project aimed at human progress, situated in northwest Saudi Arabia along the Red Sea. This ambitious plan includes connected cities, advanced infrastructure, and spaces for businesses and tourism, aiming to create a new model for exceptional livability.

Role Purpose: The Executive Assistant will provide essential administrative support to the Senior Executive Director of Trojena. This role demands a proactive individual skilled in organization and data analytics, responsible for managing schedules, coordinating meetings, and ensuring streamlined communication with stakeholders.

Key Responsibilities:

• Administrative Support: Manage the Senior Executive Director's calendar, prepare documents for meetings, and liaise with stakeholders.
• Data Analytics and Reporting: Conduct data analysis to support decision-making and provide insights for operational efficiency.
• Project Coordination: Assist in planning and monitoring projects, ensuring timely deliverables.
• Team Support: Foster collaboration among team members and mentor junior staff.
• Culture and Values: Uphold NEOM’s values and adhere to the company’s policies and standards.

Experience, Knowledge, and Skills:

• 3+ years in an executive support role, with experience in fast-paced settings.
• Strong data analytics background with expertise in performance reporting.
• Excellent multitasking abilities and attention to detail.
• Superior communication skills to interact with diverse stakeholders.

Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• Proficiency in data analysis tools is a plus.
• Familiarity with project management methodologies.

Join our Team at Four Seasons Resort at The Red Sea
We are seeking an organized and proactive Executive Assistant to the General Manager to join our Four Seasons Resort at The Red Sea opening team. Reporting directly to the General Manager, you will be responsible for managing the Executive Office, coordinating administrative tasks, handling confidential matters, and ensuring seamless communication across departments.

Key Responsibilities:

• Manage the General Manager’s schedule, appointments, and correspondence with discretion.
• Coordinate VIP guest bookings, arrivals, experiences, and special requests.
• Handle all administrative and secretarial responsibilities, including mail, reports, and presentations.
• Arrange transportation, meetings, and events, ensuring smooth logistics.
• Act as the point of contact between the General Manager and internal/external stakeholders.
• Assist with operational needs, supporting various departments when required.
• Maintain records, files, and confidential information with the highest level of integrity.
• Prioritize and handle multiple tasks, adapting to shifting priorities in a fast-paced environment.

Requirements:

• A strong work ethic and exceptional organizational skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Opera PMS.
• The ability to handle sensitive matters with professionalism and confidentiality.
• Strong communication and interpersonal skills to engage with guests, executives, and colleagues.
• A high level of integrity, attention to detail, and problem-solving ability.
• Cross-cultural sensitivity and a customer-service mindset.
• Fluency in English is required.

What We Offer:

• Competitive salary in a tax-free environment.
• 30 days of vacation plus public holidays.
• Paid home leave tickets.
• Complimentary meals and uniform cleaning.
• Medical and life insurance.
• Employee Assistance Program and worldwide complimentary room nights.
• Opportunities for growth and development.
• Additional family benefits.

Join Takara Hospitality Group as an Executive Secretary!
We are looking for a dedicated and organized individual for our full-time Executive Secretary position at our office in Al Khobar. The successful candidate will handle various clerical tasks, communication, company secretarial work, and provide executive administrative assistance, ensuring a high level of customer service on a daily basis.

Responsibilities:

• Manage clerical tasks and maintain records.
• Facilitate effective communication within the company.
• Assist in executive administrative tasks.
• Provide excellent customer service.

Requirements:

• Fluency in English is a must.
• Minimum of 2 to 3 years of experience as a secretary.
• Bachelor's degree is required.

Join NEOM as an Executive Assistant!
NEOM is a revolutionary project aimed at human progress, situated in northwest Saudi Arabia along the Red Sea. This ambitious plan includes connected cities, advanced infrastructure, and spaces for businesses and tourism, aiming to create a new model for exceptional livability.

Role Purpose: The Executive Assistant will provide essential administrative support to the Senior Executive Director of Trojena. This role demands a proactive individual skilled in organization and data analytics, responsible for managing schedules, coordinating meetings, and ensuring streamlined communication with stakeholders.

Key Responsibilities:

• Administrative Support: Manage the Senior Executive Director's calendar, prepare documents for meetings, and liaise with stakeholders.
• Data Analytics and Reporting: Conduct data analysis to support decision-making and provide insights for operational efficiency.
• Project Coordination: Assist in planning and monitoring projects, ensuring timely deliverables.
• Team Support: Foster collaboration among team members and mentor junior staff.
• Culture and Values: Uphold NEOM’s values and adhere to the company’s policies and standards.

Experience, Knowledge, and Skills:

• 3+ years in an executive support role, with experience in fast-paced settings.
• Strong data analytics background with expertise in performance reporting.
• Excellent multitasking abilities and attention to detail.
• Superior communication skills to interact with diverse stakeholders.

Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• Proficiency in data analysis tools is a plus.
• Familiarity with project management methodologies.

Join NEOM as an Executive Assistant!
NEOM is a revolutionary project aimed at human progress, situated in northwest Saudi Arabia along the Red Sea. This ambitious plan includes connected cities, advanced infrastructure, and spaces for businesses and tourism, aiming to create a new model for exceptional livability.

Role Purpose: The Executive Assistant will provide essential administrative support to the Senior Executive Director of Trojena. This role demands a proactive individual skilled in organization and data analytics, responsible for managing schedules, coordinating meetings, and ensuring streamlined communication with stakeholders.

Key Responsibilities:

• Administrative Support: Manage the Senior Executive Director's calendar, prepare documents for meetings, and liaise with stakeholders.
• Data Analytics and Reporting: Conduct data analysis to support decision-making and provide insights for operational efficiency.
• Project Coordination: Assist in planning and monitoring projects, ensuring timely deliverables.
• Team Support: Foster collaboration among team members and mentor junior staff.
• Culture and Values: Uphold NEOM’s values and adhere to the company’s policies and standards.

Experience, Knowledge, and Skills:

• 3+ years in an executive support role, with experience in fast-paced settings.
• Strong data analytics background with expertise in performance reporting.
• Excellent multitasking abilities and attention to detail.
• Superior communication skills to interact with diverse stakeholders.

Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• Proficiency in data analysis tools is a plus.
• Familiarity with project management methodologies.

Join our Team at Four Seasons Resort at The Red Sea
We are seeking an organized and proactive Executive Assistant to the General Manager to join our Four Seasons Resort at The Red Sea opening team. Reporting directly to the General Manager, you will be responsible for managing the Executive Office, coordinating administrative tasks, handling confidential matters, and ensuring seamless communication across departments.

Key Responsibilities:

• Manage the General Manager’s schedule, appointments, and correspondence with discretion.
• Coordinate VIP guest bookings, arrivals, experiences, and special requests.
• Handle all administrative and secretarial responsibilities, including mail, reports, and presentations.
• Arrange transportation, meetings, and events, ensuring smooth logistics.
• Act as the point of contact between the General Manager and internal/external stakeholders.
• Assist with operational needs, supporting various departments when required.
• Maintain records, files, and confidential information with the highest level of integrity.
• Prioritize and handle multiple tasks, adapting to shifting priorities in a fast-paced environment.

Requirements:

• A strong work ethic and exceptional organizational skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Opera PMS.
• The ability to handle sensitive matters with professionalism and confidentiality.
• Strong communication and interpersonal skills to engage with guests, executives, and colleagues.
• A high level of integrity, attention to detail, and problem-solving ability.
• Cross-cultural sensitivity and a customer-service mindset.
• Fluency in English is required.

What We Offer:

• Competitive salary in a tax-free environment.
• 30 days of vacation plus public holidays.
• Paid home leave tickets.
• Complimentary meals and uniform cleaning.
• Medical and life insurance.
• Employee Assistance Program and worldwide complimentary room nights.
• Opportunities for growth and development.
• Additional family benefits.

Join PwC as an Executive Assistant!
At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do.

About the Role:
As an Executive Assistant, you will provide high-level administrative support to executives and help manage their day-to-day operations, including managing schedules, emails, and client relationships.

Key Responsibilities:

• Financial: Adhere to budget.
• Customer: Manage online diaries, schedule appointments, organize meetings, and ensure executives attend meetings punctually.
• Call Management: Handle and screen calls for executives.
• Email Management: Monitor executives’ inboxes and take necessary actions.
• Client Relationships: Build and maintain relationships via phone and email communications.
• Meeting Coordination: Organize internal and external meetings, handle catering and IT requirements.
• General Administration: Proofread and finalize documents, maintain filing systems, and update databases.

Education & Experience:
While specific educational qualifications are not mentioned, relevant experience as an executive assistant will be highly valuable for this role.

Join Our Team:
Be part of a dynamic team at PwC and contribute to our mission of delivering world-class services to our clients!

Join PwC as an Executive Assistant!
At PwC, we measure success by our ability to create the value that our clients and our people are looking for. Our reputation lies in building lasting relationships with our clients and a focus on delivering value in all we do.

About the Role:
As an Executive Assistant, you will provide high-level administrative support to executives and help manage their day-to-day operations, including managing schedules, emails, and client relationships.

Key Responsibilities:

• Financial: Adhere to budget.
• Customer: Manage online diaries, schedule appointments, organize meetings, and ensure executives attend meetings punctually.
• Call Management: Handle and screen calls for executives.
• Email Management: Monitor executives’ inboxes and take necessary actions.
• Client Relationships: Build and maintain relationships via phone and email communications.
• Meeting Coordination: Organize internal and external meetings, handle catering and IT requirements.
• General Administration: Proofread and finalize documents, maintain filing systems, and update databases.

Education & Experience:
While specific educational qualifications are not mentioned, relevant experience as an executive assistant will be highly valuable for this role.

Join Our Team:
Be part of a dynamic team at PwC and contribute to our mission of delivering world-class services to our clients!

Join our pioneering team at Thermo Fisher Scientific, where your work contributes to a grand mission: enabling our customers across the globe to make the world healthier, cleaner, and safer.

As the Executive Assistant and Office Coordinator for Saudi Arabia, your role will encompass a range of responsibilities from managing executive schedules to ensuring our office environment is organized and responsive to the needs of our team - enabling our leaders to focus on strategic objectives by efficiently managing their administrative tasks.

Key Responsibilities:

• Provide comprehensive administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements.
• Act as the initial contact for internal and external collaborators looking to engage with the executive team.
• Coordinate office operations, ensuring a well-organized and effective working environment, including managing office supplies and liaising with facility management.
• Implement office policies that promote company culture and vision, as well as managing office budgets.
• Coordinate with HR and other departments to ensure smooth operations and facilitate communication across teams.
• Plan and complete company events, meetings, and conferences, ensuring they align with corporate objectives and are performed flawlessly.
• Lead special projects and initiatives as directed by the executive team, contributing to the strategic objectives of the Saudi Arabia operations.

Minimum Requirements/Qualifications:

• Bachelor's degree in Business Administration, Management, or a relevant field, or equivalent experience.
• Proven experience as an executive assistant, or similar role, preferably within a multinational corporation.
• Outstanding organizational skills with the ability to multitask and prioritize work effectively.
• Strong communication skills, both written and verbal, and the ability to interact professionally with all levels of the organization.
• High level of discretion and confidentiality.
• Proficiency with Microsoft Office Suite and experience with virtual communication platforms.
• Proficiency in Arabic and English is essential.

Join our pioneering team at Thermo Fisher Scientific! Your work contributes to a grand mission: enabling our customers across the globe to make the world healthier, cleaner, and safer.

As the Executive Assistant and Office Coordinator for Saudi Arabia, your role will encompass a range of responsibilities:

• Provide comprehensive administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements.
• Act as the initial contact for internal and external collaborators looking to engage with the executive team.
• Coordinate office operations, ensuring a well-organized and effective working environment, including managing office supplies and liaising with facility management.
• Implement office policies that promote company culture and vision.
• Plan and complete company events, meetings, and conferences.
• Lead special projects and initiatives as directed by the executive team.

Minimum Requirements:

• Bachelor's degree in Business Administration, Management, or a relevant field.
• Proven experience as an executive assistant or similar role.
• Outstanding organizational skills with the ability to multitask and prioritize work effectively.
• Strong communication skills in Arabic and English.

About the Role:
Jumeirah, a global leader in luxury hospitality, is seeking an Executive Assistant for the Red Sea region in a remote location. This role offers an exciting opportunity to coordinate and manage intricate calendars for senior executives, ensuring efficient organization and communication.

Responsibilities:

• Efficiently coordinate and manage the intricate calendars for senior executives within the department.
• Strategically schedule meetings, appointments, and project-related tasks, prioritizing based on deadlines and importance.
• Act as the central point of contact for internal and external communications related to the department.
• Composed, reviewed, and refined various forms of written communication including correspondence, reports, and presentations.
• Organize and prepare materials essential for team meetings, presentations, and design reviews.
• Document meeting proceedings, track actionable items, and ensure completion of tasks.

Requirements:
The ideal candidate will possess:

• Proficiency in Microsoft Office programs with intermediate-level skills.
• Strong problem-solving abilities and an innovative mindset.
• Demonstrated leadership and team management skills.
• 58 years of proven experience as an Executive Assistant or Administrative Assistant, preferably in an IT environment.

Benefits:
In addition to generous food and beverage benefits and reduced hotel rates across our hotels globally, this role offers excellent employee benefits designed for high performers in the luxury hospitality industry.

Join Our Team as an Executive Secretary
We are seeking a highly skilled and professional Executive Secretary to provide top-level administrative support to our executive management team at Johns Hopkins Aramco Healthcare. This role is essential in managing complex schedules and ensuring effective communication between the executive team and internal/external stakeholders.

Key Responsibilities:

• Strategic Roles & Responsibilities:
  • Develop and implement efficient administrative processes.
  • Act as a trusted advisor to the C-Suite with insights to improve operational efficiency.
  • Build and maintain strong relationships with stakeholders.
  • Support the executive team in high-level meetings preparation.
• Operational Roles & Responsibilities:
  • Manage daily schedules and calendars of C-Suite executives.
  • Arrange and oversee travel plans including flights and accommodations.
  • Prepare, proofread, and edit reports and presentations.
  • Attend meetings, take minutes, and follow up on action items.
  • Maintain organized electronic and paper records.
  • Handle correspondence and prioritize responses on behalf of executives.
  • Monitor office supplies and coordinate with vendors.
  • Implement administrative policies and recommend improvements.
  • Act as a gatekeeper managing access to executives.
  • Address and resolve customer or stakeholder issues.

Qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 4 years of relevant experience in an Administrative or Executive support role.
- Languages: Advanced English and Basic Arabic.

Note: This job description is not exhaustive and may change at any time.

Join Our Team as an Executive Secretary
We are seeking a highly skilled and professional Executive Secretary to provide top-level administrative support to our executive management team at Johns Hopkins Aramco Healthcare. This role is essential in managing complex schedules and ensuring effective communication between the executive team and internal/external stakeholders.

Key Responsibilities:

• Strategic Roles & Responsibilities:
  • Develop and implement efficient administrative processes.
  • Act as a trusted advisor to the C-Suite with insights to improve operational efficiency.
  • Build and maintain strong relationships with stakeholders.
  • Support the executive team in high-level meetings preparation.
• Operational Roles & Responsibilities:
  • Manage daily schedules and calendars of C-Suite executives.
  • Arrange and oversee travel plans including flights and accommodations.
  • Prepare, proofread, and edit reports and presentations.
  • Attend meetings, take minutes, and follow up on action items.
  • Maintain organized electronic and paper records.
  • Handle correspondence and prioritize responses on behalf of executives.
  • Monitor office supplies and coordinate with vendors.
  • Implement administrative policies and recommend improvements.
  • Act as a gatekeeper managing access to executives.
  • Address and resolve customer or stakeholder issues.

Qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 4 years of relevant experience in an Administrative or Executive support role.
- Languages: Advanced English and Basic Arabic.

Note: This job description is not exhaustive and may change at any time.

Join Takara Hospitality Group as an Executive Secretary!
We are looking for a dedicated and organized individual for our full-time Executive Secretary position at our office in Al Khobar. The successful candidate will handle various clerical tasks, communication, company secretarial work, and provide executive administrative assistance, ensuring a high level of customer service on a daily basis.

Responsibilities:

• Manage clerical tasks and maintain records.
• Facilitate effective communication within the company.
• Assist in executive administrative tasks.
• Provide excellent customer service.

Requirements:

• Fluency in English is a must.
• Minimum of 2 to 3 years of experience as a secretary.
• Bachelor's degree is required.

Join Almaskn Alwafi as an Executive Assistant!
We are seeking a detail-oriented and proactive Executive Assistant to provide comprehensive support to our Executive Management and various departments including Finance and Executive Warehouse Management. Your ability to organize tasks, manage projects, and meet deadlines will ensure smooth operations within our company.

Roles and Responsibilities:

• Financial Reporting: Prepare and present financial reports.
• Meeting Organization: Organize meetings, prepare agendas, research relevant topics and take minutes.
• Travel Arrangements: Arrange business travel for senior management and team members.
• Office Correspondence Management: Maintain office communications, manage emails and social media presence.
• Reception Duties: Perform front-desk tasks including answering calls as needed.
• Administrative Support: Handle memos and schedules for senior management, and communicate with board members.
• Media and Event Coordination: Organize media appearances and special events for the company.
• Technical Issue Resolution: Address minor technical issues and liaise with the IT department.
• Document and File Management: Maintain an electronic filing system and update processes regularly.
• Project Management: Oversee and track project execution with team members.
• Interdepartmental Collaboration: Foster cooperation among departments such as Project Management, Sales, and HR.
• Financial Administration: Prepare monthly reports, manage accounts, handle payables and receivables.
• Financial Oversight: Track loans and payments, compile reports for management.

Join us at Almaskn Alwafi, where we aim to redefine real estate development in Saudi Arabia with high-quality projects aligned with the goals of Vision 2030.

Join Almaskn Alwafi as an Executive Assistant!
We are seeking a detail-oriented and proactive Executive Assistant to provide comprehensive support to our Executive Management and various departments including Finance and Executive Warehouse Management. Your ability to organize tasks, manage projects, and meet deadlines will ensure smooth operations within our company.

Roles and Responsibilities:

• Financial Reporting: Prepare and present financial reports.
• Meeting Organization: Organize meetings, prepare agendas, research relevant topics and take minutes.
• Travel Arrangements: Arrange business travel for senior management and team members.
• Office Correspondence Management: Maintain office communications, manage emails and social media presence.
• Reception Duties: Perform front-desk tasks including answering calls as needed.
• Administrative Support: Handle memos and schedules for senior management, and communicate with board members.
• Media and Event Coordination: Organize media appearances and special events for the company.
• Technical Issue Resolution: Address minor technical issues and liaise with the IT department.
• Document and File Management: Maintain an electronic filing system and update processes regularly.
• Project Management: Oversee and track project execution with team members.
• Interdepartmental Collaboration: Foster cooperation among departments such as Project Management, Sales, and HR.
• Financial Administration: Prepare monthly reports, manage accounts, handle payables and receivables.
• Financial Oversight: Track loans and payments, compile reports for management.

Join us at Almaskn Alwafi, where we aim to redefine real estate development in Saudi Arabia with high-quality projects aligned with the goals of Vision 2030.