Executive secretary Jobs in Saudi Arabia

About the Role
Eram Talent, a prominent talent acquisition consultancy, is seeking a skilled and motivated Female Executive Secretary to join our team. This position will be crucial in providing comprehensive administrative support to our executive leadership, ensuring the department operates efficiently and effectively.

Key Responsibilities

• Maintain and manage the executive's calendar, scheduling appointments and coordinating meetings with internal and external stakeholders.
• Prepare and organize all necessary documentation and materials for meetings, including agenda, presentations, and reports.
• Handle incoming correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation, ensuring all travel is cost-effective and organized.
• Draft, proofread, and edit various documents, memos, and communications on behalf of the executive.
• Assist in the preparation and management of budgets and expenses related to the executive's office.
• Maintain filing systems and ensure all records are organized, secure, and easily retrievable.
• Provide support for special projects and initiatives as directed by executive leadership.
• Demonstrate a high level of professionalism and discretion in handling sensitive information.

Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field
• Previous experience as an Executive Secretary or in a similar administrative role is required
• Exceptional organizational and multitasking skills
• Excellent verbal and written communication skills in English and Arabic
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
• Strong attention to detail and accuracy
• Ability to work independently and manage time effectively
• Strong interpersonal skills and a positive attitude
• Ability to maintain confidentiality and exercise discretion

About the Role
We are seeking a highly organized, proactive, and professional Executive Secretary to support our CEO in managing daily operations, communication, and strategic administrative tasks. This role requires exceptional attention to detail, strong communication skills, and the ability to handle sensitive information with absolute confidentiality.

Key Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.
• Prepare, review, and organize documents, reports, presentations, and correspondence.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate executive meetings, draft agendas, record minutes, and ensure timely follow-up on action items.
• Manage confidential information with discretion and professionalism.
• Support the CEO in project tracking, deadline management, and prioritization of tasks.
• Assist in organizing corporate events, board meetings, and executive engagements.
• Maintain an organized filing system (digital and physical) for easy retrieval of documents.
• Handle incoming communications, screen calls, and manage email correspondence on behalf of the CEO.
• Conduct basic research, compile data, and prepare summaries when required.

Qualifications & Requirements

• Saudi National (Female)
• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience (3+ years) as an Executive Secretary, Executive Assistant, or similar role supporting senior leadership.
• Excellent command of English and Arabic (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Strong interpersonal skills with a professional and polished demeanor.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• High level of integrity, confidentiality, and discretion.

Key Competencies

• Proactive problem-solving
• Strong communication and coordination
• Professional judgment and decision-making
• Attention to detail
• Adaptability and reliability
• Executive presence and maturity

Why Join Us?
This role offers the opportunity to work closely with top leadership, gain exposure to strategic decision-making, and contribute to the success of a growing organization. You will be part of a dynamic, supportive environment where professionalism and excellence are valued.

Join our team as an Executive Secretary!
We at Maraj Real Estate are looking for an experienced Executive Secretary to join the senior management team. If you are looking for a job opportunity in a dynamic environment where you can develop your skills, we want you!

Responsibilities:

• Managing the senior management's schedule and coordinating meetings and visits.
• Preparing meeting minutes and following up on the implementation of recommendations and tasks.
• Organizing official correspondence (letters/emails) and communicating with internal and external parties.
• Managing files and archiving (paper/digital) and ensuring the confidentiality of information.
• Logistical coordination for meetings and events and travel bookings as needed.
• Preparing presentations and periodic reports and submitting them to management.
• Welcoming guests and coordinating with different departments to ensure smooth workflow.

Required Qualifications:

• Diploma/Bachelor's degree (Business Administration, Executive Secretary, or equivalent)
• 1 to 3 years of experience in the same field (preferably with senior management)
• Excellent organizational, time management, and follow-up skills.
• Proficiency in writing and drafting correspondence in Arabic (English is an added advantage)
• Proficiency in (Microsoft Office Word, Excel, PowerPoint) and preferably Google Workspace.
• Politeness, professionalism, and the ability to handle work pressure.

About the Job:
One of our clients is looking for an Executive Secretary who provides high-level administrative and organizational support to senior executives. This role involves managing schedules, handling confidential information, coordinating communications, and ensuring smooth daily operations of the executive office.

Key Responsibilities:

• Provide comprehensive administrative support to senior management or executives
• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare, review, and edit correspondence, reports, presentations, and meeting minutes
• Act as the primary point of contact between executives and internal/external stakeholders
• Handle confidential and sensitive information with discretion and professionalism
• Organize and maintain filing systems (electronic and hard copy)
• Coordinate meetings, prepare agendas, and follow up on action items
• Screen and prioritize emails, phone calls, and requests
• Assist in preparing budgets, expense reports, and procurement documentation
• Support office operations and ensure compliance with company policies

Qualifications:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field
• Proven experience as an Executive Secretary, Executive Assistant, or similar role
• Excellent written and verbal communication skills
• Strong organizational, time-management, and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of professionalism, integrity, and confidentiality
• Ability to work under pressure and meet tight deadlines

Skills & Competencies:

• Excellent communication and interpersonal skills
• Knowledge of office management procedures and workflows
• Problem-solving and decision-making abilities
• Professional appearance and demeanor
• Familiarity with ERP systems or document management systems

Join the American School Dhahran as an Executive Secretary!

This role is essential to support the Elementary and Middle School Assistant Principals in ensuring the smooth operation of administrative tasks at our esteemed institution. We are looking for someone who is dedicated, organized, and passionate about providing administrative support to enhance the educational environment.

Key Responsibilities:

• Provide administrative support to the Assistant Principals for effective communication with stakeholders including staff, students, and parents.
• Document meeting minutes and contribute to the master schedule.
• Generate weekly reports on student attendance and discipline.
• Manage appointment calendars and coordinate event planning.
• Oversee substitute teacher coverage and manage absence communication with stakeholders.
• Collect and orient parent volunteers, and coordinate necessary documentation.

Qualifications:

• A Bachelor’s degree in a related field.

Knowledge & Skills:

• Proficient in Google Workspace.
• Excellent verbal and written communication skills in English.
• Strong organizational skills and the ability to handle sensitive information confidentially.

Come be a part of our dynamic team that prioritizes a safe and nurturing environment for our students!

Join ACCOR as an Executive Secretary to the General Manager!
At ACCOR, we are more than just a global leader; we embrace individuality and help you discover your ideal job. This role offers you the chance to grow and learn daily while contributing to a dynamic work environment.

About the Role:
The Executive Secretary is tasked with providing high-level secretarial and administrative support to the General Manager. Your primary responsibilities include managing the General Manager's diary, screening calls, coordinating with various departments, and maintaining confidentiality in all matters. You will work with a team dedicated to upholding the highest standards of professionalism.

Key Responsibilities:

• Manage the General Manager's schedule, ensuring efficient coordination of meetings and appointments.
• Handle communications through phone calls, emails, and correspondence with internal and external parties.
• Take minutes during Executive Committee Meetings and assist with travel arrangements.
• Prepare financial reports and maintain systematic filing systems.
• Uphold the cleanliness and functionality of the office environment.

Qualifications:

• Diploma education required.
• Minimum of 5 years experience in a secretarial role, with at least 2 years at senior management level.
• Proficient in English with excellent reading, writing, and speaking skills.
• Strong knowledge of MS Office applications like Excel, Word, and PowerPoint.

Competencies:

• Strong communication skills with a customer-oriented approach.
• Detail-oriented and able to work effectively in a team.
• Self-motivated, energetic, and professionally presented.

Join Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager
We are seeking a dedicated Executive Secretary to provide high-level secretarial and administrative support to the General Manager. In this role, you will execute tasks and requests with professionalism and discretion, and coordinate effectively with various stakeholders.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring seamless coordination of meetings and appointments.
• Handle telephone calls, correspondence, and emails with tact and efficiency.
• Take minutes at Executive Committee Meetings and manage follow-ups.
• Facilitate communication between departments and respond to special requests or complaints.
• Coordinate travel arrangements and manage detailed travel documentation.
• Maintain confidentiality of sensitive information and uphold the organization’s professional image.

Qualifications:
We require candidates with a diploma education and a minimum of 5 years of secretarial experience, including 2 years in a senior management environment. Proficiency in English and knowledge of MS Office applications are essential. Strong communication skills, attention to detail, and a service-oriented mindset are key competencies for success in this position.

Mövenpick Hotels & Resorts is a global leader in hospitality offering opportunities for growth and learning while you help create inviting experiences for our customers.

About the Role
AS&H Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The Executive Secretary role is a key position that requires daily collaboration with the Office Manager, fee earners, and other team members.

Responsibilities

• Core Services:
  • Manage calendars and act as the main contact for internal and external communications.
  • Organize travel, including bookings, visas, and transportation.
  • Ensure timely entry and submission of time records and expenses.
  • Coordinate meetings and video conferences.
  • Draft emails, letters, and manage documents.
• Practice Support Services:
  • Coordinate client conflict checks and ensure compliance with engagement letters.
  • Organize client meetings and document archiving.
  • Manage document processing and assist with printing needs.

Qualifications

• University Degree.
• Fluent in English, Arabic speakers are desirable but not essential.

Key Attributes

• Excellent communication skills.
• Strong IT skills.
• Exceptional organizational skills and attention to detail.
• Ability to work autonomously and manage multiple tasks.
• Proactive and motivated to learn.

Join the Team as an Executive Secretary!
We are looking for a highly professional Executive Secretary to provide essential administrative and executive support to our senior management. This pivotal role ensures the smooth operation of the executive office, effective communication, and the confidential handling of all matters.

Key Responsibilities:

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare, review, and organize correspondence, reports, and executive documents.
• Draft professional letters, memos, and communications on behalf of management.
• Act as a key liaison between executive management, internal departments, and external stakeholders.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Maintain organized filing systems ensuring proper document control and confidentiality.
• Support executive office operations, logistics, and ad hoc management requests.

Key Requirements:

• Minimum 5–8 years of experience as an Executive Secretary or Senior Administrative Assistant.
• Proven experience supporting senior executives in a professional environment.
• Strong organizational, multitasking, and communication skills.
• High level of discretion and experience handling confidential information.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in Canva, Photoshop, or similar programs is a plus.
• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Professional training in executive assistance or document control is a plus.
• Excellent English communication skills (written and verbal).

Join Asseeb Paints as an Executive Secretary!
We are looking for a talented Executive Secretary to become a vital part of our team at our headquarters in Riyadh. If you are organized, detail-oriented, and ready to contribute to our commitment to quality, we want to hear from you!

Key Responsibilities:

• Manage incoming and outgoing correspondence
• Organize schedules, appointments, and meetings
• Prepare reports and presentations
• Welcome visitors and clients
• Coordinate meetings and company events
• Maintain and organize files and records

Requirements:

• High school diploma or higher
• Previous experience in administrative or secretarial roles
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good knowledge of Power BI (data analysis & reporting)
• Excellent communication and interpersonal skills
• Strong time management and organizational skills