Executive secretary Jobs in Saudi Arabia

Join Avensys Consulting as an Executive Secretary!
Avensys is a reputed global IT professional services company headquartered in Singapore. We strive to provide the best IT solutions to our clients, and we are looking for an Office Manager/Secretary to support our CEO in Khobar, Saudi Arabia.

Key Responsibilities:

• CEO’s Strategic Support: Orchestrate end-to-end schedule including travel, meetings, and conferences.
• Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents, and support presentation preparation.
• Office Operations: Maintain supplies inventory and ensure equipment functionality.
• Cross-Functional Collaboration: Liaise with external partners and internal teams to streamline workflows.

Required Skills:

• 3+ years of experience supporting C-suite/executives, preferably in a tech or fast-paced industry.
• Proficiency in calendar management and stakeholder communication.
• Proactive problem-solver who anticipates needs and drives efficiency.

What’s On Offer:
You will receive a competitive salary along with attractive company benefits, and have the chance to work in a fun and collaborative environment with strong career progression opportunities.

Join IHG Hotels & Resorts as an Executive Secretary!
At IHG, every day brings different challenges and opportunities. As an Executive Secretary, you will play a crucial role in supporting the General Manager and ensuring seamless communication across the hotel.

Key Responsibilities:

• Act as a trusted support to the General Manager by managing calendars, meetings, travel arrangements, and correspondence.
• Serve as a liaison between the General Manager, hotel staff, guests, and external stakeholders.
• Coordinate various projects and ensure deadlines are met.
• Organize and attend weekly meetings, recording accurate minutes.
• Draft responses to guest inquiries and assist the General Manager as needed.
• Prepare documents such as complimentary forms and gift vouchers.
• Handle sensitive information with discretion, maintaining confidentiality.
• Maintain an organized filing and record system for business contacts.

Requirements:

• Must be a Saudi National.
• Bachelor’s degree in business administration, Office Management, or related field preferred.
• Previous experience as a Personal or Executive Assistant, preferably in hospitality.
• Excellent organizational skills and attention to detail.
• Fluency in English and Arabic, with strong communication skills.
• Proficiency in Microsoft Office; hotel PMS experience is a plus.

Join us and be part of a diverse team where you can grow and make a difference!

Join Rotana Hotels as an Executive Secretary!
We are currently seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Key Responsibilities:

• Provide a full range of executive secretarial and administrative support activities for the General Manager, including highly confidential and sensitive matters.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and prepare simple interpretation of documents as requested.
• Review all incoming mail and prioritize it before forwarding to the General Manager.
• Maintain and update the calendar for appointment and meeting schedules.
• Organize travel and external business trips on behalf of the General Manager.

Skills and Qualifications:

• College diploma in secretarial training with relevant experience.
• Fluency in both written and spoken English.
• Computer literate with typing skills of 60wpm accurately.

Competencies:

• Understanding Hotel Operations
• Customer Focus
• Effective Communication
• Teamwork

Join us in delivering exceptional hospitality at Rotana!

Join Rotana Hotels as an Executive Secretary!
We are seeking an enthusiastic and committed individual with exceptional communication skills, dedicated to delivering extraordinary levels of service and providing creative solutions.

Key Responsibilities:

• Provide a full range of executive secretarial and administrative support activities for the General Manager.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence, including the simple interpretation of documents when requested.
• Review and prioritize incoming mail for the General Manager.
• Organize and maintain the calendar to facilitate appointments and meetings.
• Establish and maintain records and databases of business contacts.
• Attend meetings, record, write and distribute minutes, and follow up on action items.
• Organize travel and external business trips on behalf of the General Manager.

Education & Qualifications:
You should ideally have a college diploma in secretarial training with relevant previous experiences. Fluency in English, along with sufficient typing skills (60 wpm) is essential.

Knowledge & Competencies:
The ideal candidate will be courteous, discreet, and capable of dealing with confidential matters. You are expected to work well under pressure, be proactive and have a concern for quality, with competencies in hotel operations, effective communication, planning for business, and teamwork.

Join our dynamic team at Meem Co. for Hotel Management and Operation as an Executive Secretary!

We are seeking an organized and detail-oriented individual to support our executive management team with essential administrative tasks. This is an excellent opportunity to contribute to a company with over 20 years of experience in providing high-quality facility management services in Saudi Arabia.

Key Responsibilities:

• Manage schedules, meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and official correspondence.
• Handle confidential documents and sensitive information professionally.
• Coordinate communication between management and internal/external parties.
• Organize files, records, and administrative processes efficiently.
• Support executive management with daily administrative tasks.

Requirements:

• Bachelor’s degree or diploma in Business Administration or related field.
• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office applications.
• Excellent command of English (written and spoken).
• Professional appearance and ability to work under pressure.

Join Our Team as an Executive Secretary!
Are you looking for an exciting opportunity to contribute to a dynamic real estate development company? At ALSHAYISH REAL ESTATE, we deliver high-quality residential and commercial projects with a commitment to client satisfaction.

Role Overview:
As an Executive Secretary, you will play a crucial role in providing comprehensive secretarial and administrative support to ensure the smooth operation of our office. Your organizational skills and attention to detail will be essential in this fast-paced environment.

Key Responsibilities:

• Provide executive secretarial support to management.
• Ensure timely communication and coordination of tasks.
• Handle document translation and typing with accuracy.
• Assist in the organization of meetings and events.
• Manage multiple tasks efficiently and effectively under pressure.

Key Requirements:

• Extensive experience in executive secretarial tasks.
• Fluency in English, both spoken and written.
• Strong translation and typing skills.
• Highly organized and detail-oriented.
• Excellent communication abilities.

If you are professional and passionate about supporting executive functions in a thriving real estate environment, we invite you to apply and help shape our future!

Join MBD Group as an Executive Secretary!
This full-time, on-site role is based in Riyadh, Saudi Arabia, where you will play a pivotal role in providing executive-level administrative support.

About MBD Group:
MBD Group is a leading investment company in Saudi Arabia, specializing in real estate, project management, and the food and beverage industry. Since its founding in 2011, the company has successfully delivered high-profile projects, including the iconic Riyadh Park megamall. MBD continues to explore opportunities that drive growth and innovation throughout various sectors.

Role Overview:
As the Executive Secretary, you will be responsible for:

• Providing executive-level administrative support
• Managing schedules and appointments
• Handling clerical duties, including correspondence
• Organizing meetings and maintaining records
• Facilitating day-to-day office operations

To succeed in this role, you must demonstrate a professional demeanor and the ability to balance multiple priorities effectively.

Qualifications:
Candidates should possess:

• Proficiency in clerical tasks, managing schedules, and coordinating office activities
• Strong written and verbal communication skills
• Experience in supporting executive leadership
• Excellent time management and customer service skills
• Attention to detail and the ability to handle confidential information
• Proficiency in MS Office Suite
• A Bachelor’s degree in Business Administration, Office Management, or a related field is preferred
• Experience in the real estate or hospitality sectors is a plus
• Flexibility and adaptability in a fast-paced environment

Join Esnad Contracting as an Executive Secretary!
Are you an organized and proactive individual ready to support top management? Esnad Contracting Company, based in Riyadh, is looking for an Executive Secretary to manage administrative and secretarial tasks effectively.

Key Responsibilities:

• Manage and organize calendars, appointments, meetings, and travel arrangements for senior management.
• Arrange meetings, prepare agendas, and take meeting minutes.
• Prepare official letters, correspondence, and administrative documentation.
• Receive visitors and guests and coordinate meetings.
• Monitor projects and tenders through the Etimad platform and prepare related status reports and outcomes.
• Perform daily administrative and secretarial duties.

Requirements:

• Diploma or Bachelor’s degree in Administration, Secretarial Studies, or a related field.
• 3–5 years of experience in a secretarial or administrative role, preferably in construction, engineering, or infrastructure projects.
• Proficiency in Microsoft Office applications.
• Knowledge of the Etimad platform.
• Strong organizational, coordination, and communication skills.
• Ability to work under pressure and flexibility in working hours.

About This Opportunity

The Executive Secretary Intern will provide administrative and organizational support to the Vice President – Human Capital. This role offers hands-on experience in executive coordination, office management, and HR operations within a professional environment.

Key Responsibilities

• Support in managing the VP’s calendar and scheduling meetings.
• Assist in preparing documents, reports, and presentations.
• Coordinate meetings and take minutes when required.
• Support internal communication with HR teams and other departments.

Qualifications

• Fresh graduate in Bachelor’s degree or Diploma (Business Administration or related field).
• Good communication skills in English.
• Strong organizational skills and willingness to learn.
• Ability to work in a team environment.

Preferred (Optional)

• Completion of courses or certifications in Executive Secretarial or Administrative Support.

Skills

• Time management.
• Communication.
• Attention to detail.
• Professional attitude.

Note: This is a ‏Tamheer opportunity designed for fresh graduates to gain practical experience.

Job Opportunity: Project Secretary (Real Estate Development Sector)
We are looking for a professional secretary to join our team in one of our major residential projects in the real estate development sector. If you possess administrative and linguistic skills and aspire to work in a dynamic environment, we are waiting for you!

Requirements:

• Nationality: Arab nationality (a prerequisite).
• Language: Full proficiency in English (speaking and writing).
• Technical skills: High proficiency in using computers and Office programs.
• Professional experience: Previous and distinguished experience in secretarial work and office management (preferably in the real estate or construction projects sector).
• Personal traits: Ability to organize, speed of execution, and politeness in dealing.

Job Details:

• Field: Real Estate Development (Residential Project).
• Work location: Riyadh.

Join IHG Hotels & Resorts as an Executive Secretary!
At IHG, every day brings different challenges and opportunities. As an Executive Secretary, you will play a crucial role in supporting the General Manager and ensuring seamless communication across the hotel.

Key Responsibilities:

• Act as a trusted support to the General Manager by managing calendars, meetings, travel arrangements, and correspondence.
• Serve as a liaison between the General Manager, hotel staff, guests, and external stakeholders.
• Coordinate various projects and ensure deadlines are met.
• Organize and attend weekly meetings, recording accurate minutes.
• Draft responses to guest inquiries and assist the General Manager as needed.
• Prepare documents such as complimentary forms and gift vouchers.
• Handle sensitive information with discretion, maintaining confidentiality.
• Maintain an organized filing and record system for business contacts.

Requirements:

• Must be a Saudi National.
• Bachelor’s degree in business administration, Office Management, or related field preferred.
• Previous experience as a Personal or Executive Assistant, preferably in hospitality.
• Excellent organizational skills and attention to detail.
• Fluency in English and Arabic, with strong communication skills.
• Proficiency in Microsoft Office; hotel PMS experience is a plus.

Join us and be part of a diverse team where you can grow and make a difference!