Executive secretary Jobs in Saudi Arabia

We are a commercial bridge casting company looking for a professional executive secretary to join the team. The candidate will provide direct administrative and organizational support to the executive management, contributing to the efficient organization of daily business operations.

Responsibilities:

• Managing the daily schedules of executive directors.
• Coordinating meetings and events.
• Preparing reports and presentations using Microsoft Office.
• Interacting with clients and suppliers to build strong relationships.
• Managing documents and files in an organized manner.
• Providing administrative support to various teams.
• Monitoring budgets and expenses.
• Developing and implementing work procedures to improve efficiency.

Requirements:

• Bachelor's degree or higher diploma.
• 2 - 10 years of experience in the same field.
• Strong organizational skills.
• Proficiency in Microsoft Office.
• Proficiency in English, both spoken and written.

About the Role
We are seeking a highly organized, proactive, and professional Executive Secretary to support our CEO in managing daily operations, communication, and strategic administrative tasks. This role requires exceptional attention to detail, strong communication skills, and the ability to handle sensitive information with absolute confidentiality.

Key Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.
• Prepare, review, and organize documents, reports, presentations, and correspondence.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate executive meetings, draft agendas, record minutes, and ensure timely follow-up on action items.
• Manage confidential information with discretion and professionalism.
• Support the CEO in project tracking, deadline management, and prioritization of tasks.
• Assist in organizing corporate events, board meetings, and executive engagements.
• Maintain an organized filing system (digital and physical) for easy retrieval of documents.
• Handle incoming communications, screen calls, and manage email correspondence on behalf of the CEO.
• Conduct basic research, compile data, and prepare summaries when required.

Qualifications & Requirements

• Saudi National (Female)
• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience (3+ years) as an Executive Secretary, Executive Assistant, or similar role supporting senior leadership.
• Excellent command of English and Arabic (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Strong interpersonal skills with a professional and polished demeanor.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• High level of integrity, confidentiality, and discretion.

Key Competencies

• Proactive problem-solving
• Strong communication and coordination
• Professional judgment and decision-making
• Attention to detail
• Adaptability and reliability
• Executive presence and maturity

Why Join Us?
This role offers the opportunity to work closely with top leadership, gain exposure to strategic decision-making, and contribute to the success of a growing organization. You will be part of a dynamic, supportive environment where professionalism and excellence are valued.

Join ACCOR as an Executive Secretary to the General Manager!
At ACCOR, we are more than just a global leader; we embrace individuality and help you discover your ideal job. This role offers you the chance to grow and learn daily while contributing to a dynamic work environment.

About the Role:
The Executive Secretary is tasked with providing high-level secretarial and administrative support to the General Manager. Your primary responsibilities include managing the General Manager's diary, screening calls, coordinating with various departments, and maintaining confidentiality in all matters. You will work with a team dedicated to upholding the highest standards of professionalism.

Key Responsibilities:

• Manage the General Manager's schedule, ensuring efficient coordination of meetings and appointments.
• Handle communications through phone calls, emails, and correspondence with internal and external parties.
• Take minutes during Executive Committee Meetings and assist with travel arrangements.
• Prepare financial reports and maintain systematic filing systems.
• Uphold the cleanliness and functionality of the office environment.

Qualifications:

• Diploma education required.
• Minimum of 5 years experience in a secretarial role, with at least 2 years at senior management level.
• Proficient in English with excellent reading, writing, and speaking skills.
• Strong knowledge of MS Office applications like Excel, Word, and PowerPoint.

Competencies:

• Strong communication skills with a customer-oriented approach.
• Detail-oriented and able to work effectively in a team.
• Self-motivated, energetic, and professionally presented.

Join Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager
We are seeking a dedicated Executive Secretary to provide high-level secretarial and administrative support to the General Manager. In this role, you will execute tasks and requests with professionalism and discretion, and coordinate effectively with various stakeholders.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring seamless coordination of meetings and appointments.
• Handle telephone calls, correspondence, and emails with tact and efficiency.
• Take minutes at Executive Committee Meetings and manage follow-ups.
• Facilitate communication between departments and respond to special requests or complaints.
• Coordinate travel arrangements and manage detailed travel documentation.
• Maintain confidentiality of sensitive information and uphold the organization’s professional image.

Qualifications:
We require candidates with a diploma education and a minimum of 5 years of secretarial experience, including 2 years in a senior management environment. Proficiency in English and knowledge of MS Office applications are essential. Strong communication skills, attention to detail, and a service-oriented mindset are key competencies for success in this position.

Mövenpick Hotels & Resorts is a global leader in hospitality offering opportunities for growth and learning while you help create inviting experiences for our customers.

About the Job
Tasalla is a Saudi company specializing in playground equipment for parks, park furniture, and water park solutions. We aim to achieve excellence by offering high-quality products and services that meet client needs and enhance project value. With a commitment to innovation, quality, and fostering long-term relationships, we prioritize improving the quality of life.

Role Description
This is a full-time, on-site role located in Riyadh for an Executive Secretary. The Executive Secretary will be responsible for managing administrative tasks such as scheduling, document preparation, maintaining records, and assisting executives to ensure efficient operations. The individual will serve as a point of contact for internal and external stakeholders, coordinate meetings, and provide organizational support to the executive team.

Qualifications

• Proficiency in clerical skills, including file management, scheduling, and organization.
• Strong communication skills and ability to interact effectively with clients, team members, and external stakeholders.
• Experience in company secretarial work and handling confidential information professionally.
• Capabilities in executive administrative assistance, including managing calendars and supporting project workflows.
• Customer service experience to provide excellent client and partner interaction.
• Strong attention to detail and time management skills.
• Proficiency in office software tools such as Microsoft Office Suite.
• Bachelor’s degree in Business Administration or related field.

Join Burjline Builders as an Executive Secretary to the CEO and Board of Directors!
We are seeking a highly organised, proactive, and exceptionally professional individual to support our executive team. This pivotal role plays a crucial part in ensuring the seamless and efficient operation of the CEO's office.

Responsibilities:

• Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.
• Manage the CEO's complex diary and coordinate appointments.
• Organise Board and committee meetings, preparing agendas and recording minutes.
• Act as the primary point of contact for the CEO, managing communications and enquiries.
• Prepare and format various documents, including reports and presentations.
• Arrange domestic and international travel, including flights and accommodations.
• Maintain an efficient filing system for documents.
• Handle sensitive information with integrity.
• Undertake ad-hoc projects as required.

Qualifications:

• Proven experience as an Executive Secretary or similar role supporting C-level executives.
• Exceptional organisational and time-management skills.
• High level of discretion and understanding of confidentiality.
• Excellent written and verbal communication skills in English and Arabic.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal skills.
• A degree in Business Administration or related field is desirable.
• Previous experience in a corporate environment in Saudi Arabia or GCC is an advantage.

Join Our Team as an Executive Secretary
FNRCO is seeking a professional Executive Secretary to support our executives in Jaddalah, Riyadh, Saudi Arabia. This role is essential for ensuring smooth operations within our dynamic organization.

Key Responsibilities:

• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements while resolving conflicts efficiently.
• Act as the primary point of contact for internal and external stakeholders, screening and directing calls, emails, and correspondence appropriately.
• Prepare and edit correspondence, presentations, reports, and other documents with high accuracy and attention to detail.
• Coordinate meetings, conferences, and events, including agenda preparation, minute-taking, and follow-up on action items.
• Maintain confidential files, records, and databases in an organized and accessible manner.
• Process expense reports, invoices, and related administrative financial tasks.
• Coordinate complex travel arrangements, including itineraries, accommodations, and required documentation.
• Anticipate executive requirements and proactively address administrative needs.
• Liaise with internal departments to coordinate activities and communicate executive directives effectively.
• Manage office supplies, equipment, and services to ensure efficient operations.

Requirements:

• Education: Bachelor’s degree in Business Administration, Information Management, or a related field.
• Experience: Minimum 5 years’ experience as an Executive Secretary or in a similar role.