Executive secretary Jobs in Saudi Arabia

Join Our Team as an Executive Secretary!
Gasoline Petroleum Services Co is seeking a dedicated Executive Secretary to support our senior management team in Riyadh. This vital role requires strong organizational and administrative skills to ensure smooth operations.

Key Responsibilities:

• Manage and organize the executive schedules.
• Coordinate meetings and special events within the company.
• Prepare and distribute administrative documents and reports.
• Handle phone calls and email correspondence efficiently.
• Assist in budget preparation and financial reporting.
• Provide daily administrative support to various teams.
• Organize travel and accommodation for staff when necessary.
• Update and maintain company databases and information.
• Interact professionally with clients and suppliers.
• Contribute to improving administrative processes within the organization.

Preferred Candidate Qualifications:

• Previous experience in secretarial or administrative roles.
• Strong organizational skills and effective time management.
• Excellent communication skills in Arabic and English.
• Ability to handle sensitive information discreetly.
• Proficient in office computer applications.
• Capable of working under pressure and meeting targets.
• Flexibility in handling multiple tasks.
• Team spirit and ability to collaborate with others.
• Attention to detail and accuracy in work.
• Initiative and responsibility taking are highly valued.

Join Clifford Chance as an Executive Secretary!
As one of the largest international law firms globally, we pride ourselves on our inclusive, friendly, and team-based approach to work. Our Riyadh office is seeking a motivated and detail-oriented Executive Secretary.

About the Role
The Executive Secretary will support fee earners and the Office Manager, managing responsibilities in a fast-paced environment. You will foster collaborative relationships across departments, ensuring effective communication.

Key Responsibilities:

• Manage calendars and schedules, acting as the main contact for internal and external communications.
• Organize travel arrangements, including bookings and visas.
• Ensure timely entry and submission of time records and expenses.
• Assist with drafting emails, letters, and managing documents.
• Support the LSS team during absences and provide reception cover as needed.

Qualifications:
Applicants should possess a University Degree and have excellent English communication skills. Intermediate to advanced IT skills involving MS Word, PowerPoint, Outlook, and Excel are required. Strong organizational skills and the ability to work in a demanding environment are essential.

Working Conditions:
This is a Hybrid role requiring at least 80% of your time spent in the office. We promote equal opportunities and a diverse work environment where everyone is valued for their unique perspectives.

Join Our Team as an Executive Secretary at International Schools Group!

The Executive Secretary to HS Assistant Principals and IB/AP Coordinator plays a vital role in supporting the seamless operation of the American School Dhahran. You will be the heart of administrative support, ensuring effective communication and coordination across various stakeholders.

Key Responsibilities:

• Provide administrative support to HS Assistant Principals and IB/AP Coordinator.
• Manage calendars, appointments, emails, and correspondence.
• Ensure the safety and security of children and young people.
• Maintain an organized and efficient office environment.
• Coordinate high school events, student ID processing, and academic operations.
• Organize and store IB/AP examinations securely.

Qualifications:
The ideal candidate will possess a Bachelor's degree in a relevant field and have strong IT skills.

Experience & Skills:

• Prior experience in secretarial roles is preferred.
• Excellent command of English, both written and spoken.
• Highly developed organizational and communication skills.
• Maturity to handle various situations with discretion.

At ISG, we value commitment, integrity, and a safe learning environment for our students. If you are passionate about education and support, we encourage you to apply and become part of our dedicated team!

Join Our Team as an Executive Secretary at International Schools Group!

The Executive Secretary to HS Assistant Principals and IB/AP Coordinator plays a vital role in supporting the seamless operation of the American School Dhahran. You will be the heart of administrative support, ensuring effective communication and coordination across various stakeholders.

Key Responsibilities:

• Provide administrative support to HS Assistant Principals and IB/AP Coordinator.
• Manage calendars, appointments, emails, and correspondence.
• Ensure the safety and security of children and young people.
• Maintain an organized and efficient office environment.
• Coordinate high school events, student ID processing, and academic operations.
• Organize and store IB/AP examinations securely.

Qualifications:
The ideal candidate will possess a Bachelor's degree in a relevant field and have strong IT skills.

Experience & Skills:

• Prior experience in secretarial roles is preferred.
• Excellent command of English, both written and spoken.
• Highly developed organizational and communication skills.
• Maturity to handle various situations with discretion.

At ISG, we value commitment, integrity, and a safe learning environment for our students. If you are passionate about education and support, we encourage you to apply and become part of our dedicated team!

Position Summary:
Retal Executive Secretary is responsible for performing clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

Primary Duties & Responsibilities:

• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned.

Skills:

• Excellent organizational and time-management skills
• Excellence in English and Arabic languages (written and verbal)
• Skill in using a computer with word processing, spreadsheet and other business software to prepare reports, memos, summaries.
• Integrity and confidentiality.
• Ability to establish and maintain harmonious working relationships with co-workers, staff and external contacts, and to work effectively in a professional team environment
• In-depth knowledge of office management.
• Outstanding communication and negotiation abilities.

Experience and Qualifications:

• Bachelor’s / Diploma degree in business administration, public administration or a related field.
• Minimum 2 Years experience as executive secretary or similar administrative role.

Join Our Team as an Executive Secretary
We are seeking a highly experienced, organized, and dependable Executive Secretary with a minimum of 10 years of proven experience supporting senior leadership teams. This role is ideal for a seasoned professional who excels in managing complex executive schedules while ensuring smooth, high-level administrative operations.

Key Responsibilities:

• Oversee and manage complex executive calendars, including scheduling meetings, appointments, and coordinating international and domestic travel.
• Prepare, proofread, and edit high-level correspondence, executive reports, presentations, and other documentation with accuracy and discretion.
• Plan, organize, and coordinate executive-level meetings, including developing agendas, taking minutes, and tracking follow-up actions.
• Act as a liaison between executives and internal departments, external stakeholders, and high-profile partners.
• Maintain organized filing systems and ensure the confidentiality and security of sensitive information.
• Monitor and manage high-volume email communications and screen incoming calls with professionalism.
• Provide executive support on strategic projects, initiatives, and operational tasks as needed.

Qualifications:

• Minimum of 10 years of experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.
• Bachelor’s degree in Business Administration or related field.
• Exceptional organizational, multitasking, and prioritization abilities.
• Excellent verbal and written communication skills with a strong command of business correspondence.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, integrity, and discretion when dealing with confidential matters.
• Proactive and resourceful with the ability to work independently and manage time effectively.

What We Offer:

• An opportunity to contribute to landmark projects in Saudi Arabia.
• A collaborative, professional, and supportive work environment.
• Competitive salary and comprehensive benefits package.
• A strong organizational culture that values and recognizes employee contributions.
• The chance to work with a leadership team that is passionate about excellence and continuous growth.

Who we are
We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Job Description
The Executive Secretary will work as part of a team, supporting fee earners and managing priorities. Key responsibilities include fostering positive relationships with the management team and staff, managing calendars, organizing travel arrangements, ensuring compliance with engagement letters, and providing collaborative support to the legal team.

Key Responsibilities

• Calendar & Meeting Management: Manage schedules and act as the main contact for communication.
• Travel: Organize travel, including bookings and transport.
• Administrative Support: Draft emails, letters, and manage documents.
• Team Support: Assist during absences and provide reception cover.

Exceptional communication skills, organizational abilities, and a proactive work ethic are necessary for success in this role. The ideal candidate should hold a university degree and be fluent in English.

Moreover, this position requires substantial office attendance, with expectations set for a minimum of 80% in-office presence.

About NAFFCO GROUP:
NAFFCO, founded in Dubai, UAE, is a world leader in life safety solutions. We specialize in offering complete safety solutions, including firefighting equipment, fire protection systems, fire alarms, security systems, and custom-made vehicles such as fire trucks and ambulances. With a dedicated team of over 15000 employees, NAFFCO exports its certified, high-quality products to over 100 countries. We are driven by our vision to protect life, environment, and property through innovative solutions.

Role Description:
This is a full-time Executive Secretary role located on-site in Dammam. The Executive Secretary will manage clerical tasks, provide executive administrative assistance, handle company secretarial work, and deliver customer service and communications support. This role involves coordinating meetings, maintaining records, and handling correspondence on behalf of executives.

Qualifications:

• Clerical Skills and Executive Administrative Assistance
• Company Secretarial Work and Communication skills
• Customer Service skills
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Proficiency with office software and equipment
• Bachelor's degree in Business Administration or related field preferred

Join Jeel as Executive Secretary to the CEO
📍 Location: Riyadh, Saudi Arabia
🏢 Division: CEO Office
👤 Reporting To: Chief Executive Officer

Ready to be the right hand of a visionary tech CEO?
At Jeel - a next-generation digital IT company and proud subsidiary of Riyad Bank - we’re looking for an Executive Secretary who thrives in high-stakes environments, understands discretion as a superpower, and can orchestrate the CEO’s office with polish, precision, and purpose. If you can balance diplomacy with urgency, prioritize a shifting schedule without blinking, and bring clarity to chaos - this role is made for you.

What You’ll Do

• Manage and prioritize the CEO’s dynamic calendar and high-level meetings
• Plan and execute seamless domestic and international travel logistics
• Draft executive-level communications, reports, and board documentation
• Coordinate cross-functional meetings, action trackers, and stakeholder updates
• Act as a liaison between Jeel’s CEO and Riyad Bank, board members, and senior partners
• Maintain CEO’s dashboard, project timelines, and briefing materials
• Handle confidential information and executive access with discretion and trust
• Support internal leadership offsites, cultural initiatives, and protocol events

What We’re Looking For

• Bachelor's degree in Business Administration, Management, or related field
• 5+ years of C-Suite support or executive office experience
• Experience coordinating with boards, group CEOs, and regional executives
• Mastery of Microsoft 365, Outlook, PowerPoint, SharePoint, and Notion
• High EQ, executive presence, and elite organisational skills
• Fluent in English (Arabic preferred), with impeccable written and verbal communication
• Unshakable integrity, confidentiality, and composure under pressure

Why Join Jeel?

• Be at the heart of one of Saudi Arabia’s boldest digital transformations
• Partner directly with Jeel’s CEO and senior leadership to shape strategy
• Grow your career in an innovation-first, high-performance culture
• Gain exposure to board-level interactions and fintech leadership
• Work in a mission-driven environment that blends startup agility with enterprise impact

Ready to move at CEO speed?
Apply now via LinkedIn or send your CV to c@**************.

Join Algihaz Holding as an Executive Secretary!
We are seeking a dedicated Executive Secretary to provide essential administrative support to our CEO and manage vital office functions.

Responsibilities:

• Provide administrative support to the CEO in daily activities.
• Manage multiple or complex calendars for meetings, travel arrangements, and other commitments.
• Keep the calendar up to date for monthly meetings.
• Handle the CEO’s phone calls and ensure attendance at important meetings.
• Perform executive support work, including preparation of presentations, memos, reports, and correspondence.
• Ensure timely collection and distribution of incoming/outgoing letters and legal documents.
• Develop summary reports and data analysis as directed by the CEO.
• Support logistic services including customer documentation and maintain filing systems.
• Assist with preparations for Audit and Risk Committee meetings.
• Perform any related tasks assigned by the CEO.

Required Skills:

• Proven experience as Executive Secretary.
• In-depth knowledge of office management.
• Effective communication skills.
• Strong time management and organizational skills.
• Problem-solving abilities.
• Proficient in Microsoft Applications.
• Proficient in English.

About Algihaz Holding: We're a leading Saudi Arabian investment group committed to shaping a sustainable future through our diverse portfolio across various industries. Join us as we drive innovation and deliver integrated solutions aligned with Saudi Vision 2030.

About the Role: We are seeking an experienced Executive Secretary to join our team at View. You will play a vital role in organizing and enhancing the efficiency of our office operations.

Key Responsibilities:

• Organizing and scheduling meetings, ensuring they commence on time.
• Preparing and organizing agendas based on priorities.
• Attending meetings, taking minutes, and documenting decisions and tasks for follow-up.
• Monitoring the implementation of decisions and plans to ensure timely completion.
• Managing internal and external communications (emails, letters, signatures).
• Creating and receiving periodic reports, recording them in their respective logs for safekeeping.
• Maintaining and organizing approved files and documents.
• Collaborating with various departments to ensure task completion.
• Reviewing documents and reports before submission for signature, ensuring compliance with company policies.
• Issuing invitations and organizing attendance for official and emergency meetings.
• Performing any other tasks assigned by the direct supervisor.

Requirements:

• Bachelor's degree or equivalent in Business Administration or related field.
• Experience in executive secretarial or administrative support roles.
• Proficiency in using computers and Microsoft Office applications.
• Strong organizational and planning skills, with the ability to work under pressure.

About the Role: We are seeking an experienced Executive Secretary to join our team at View. You will play a vital role in organizing and enhancing the efficiency of our office operations.

Key Responsibilities:

• Organizing and scheduling meetings, ensuring they commence on time.
• Preparing and organizing agendas based on priorities.
• Attending meetings, taking minutes, and documenting decisions and tasks for follow-up.
• Monitoring the implementation of decisions and plans to ensure timely completion.
• Managing internal and external communications (emails, letters, signatures).
• Creating and receiving periodic reports, recording them in their respective logs for safekeeping.
• Maintaining and organizing approved files and documents.
• Collaborating with various departments to ensure task completion.
• Reviewing documents and reports before submission for signature, ensuring compliance with company policies.
• Issuing invitations and organizing attendance for official and emergency meetings.
• Performing any other tasks assigned by the direct supervisor.

Requirements:

• Bachelor's degree or equivalent in Business Administration or related field.
• Experience in executive secretarial or administrative support roles.
• Proficiency in using computers and Microsoft Office applications.
• Strong organizational and planning skills, with the ability to work under pressure.

About the job: Amiantech is looking for an Executive Secretary to provide high-level administrative support to the Purchasing Department. Main tasks include managing schedules, preparing reports, coordinating meetings, and handling correspondence. This role aims to ensure the smooth operation of daily processes by maintaining organized records and supporting purchasing and logistics activities.

Qualifications:

• A diploma or bachelor's degree in business administration or a related field.
• Recent graduate or has 12 years of experience as an Executive Secretary or Administrative Assistant.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office programs (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with SAP is a plus.
• Fluency in English.

Skills:

• Strong communication and interpersonal skills
• Able to multitask and prioritize effectively
• Attention to detail and accuracy
• Proactive approach to problem-solving

What is the nature of the role of the executive secretary at Al-Madar Technology?
The Al-Madar Technology Company, specialized in providing smart technology solutions, invites candidates to apply for the position of executive secretary.

Required Qualifications:
Master's degree.

Tasks and Responsibilities:

• Organizing and managing the executive director's agenda and coordinating meetings and appointments.
• Preparing and handling official correspondence, reports, and presentations.
• Coordinating between the executive director and other departments.
• Attending meetings and documenting the minutes of the meetings.
• Managing electronic and telephone correspondence with confidentiality and professionalism.
• Preparing the necessary files for meetings.
• Maintaining the confidentiality of information.
• Executing specialized tasks directed by the executive director.

Required Skills:

• Proficiency in Microsoft Office programs.
• High organizational and time management skills.
• Outstanding written and verbal communication skills.
• The ability to work under pressure and with quick-wittedness.
• Good knowledge of the English language.

Executive Secretary Position at Amiantit Company
Amiantit Company seeks to appoint an Executive Secretary to provide high-level administrative support to the procurement department. Your role will involve managing schedules, preparing reports, coordinating meetings, and handling correspondence to ensure the smooth operation of daily activities.

Responsibilities:

• Managing and organizing records to support procurement and logistics activities.
• Preparing for meetings and ensuring that necessary information is available for participants.
• Preparing reports related to performance and operations.
• Maintaining confidentiality of sensitive information.

Required Qualifications:

• A diploma or bachelor's degree in business administration or a related field.
• New graduate or has 12 years of experience as an executive secretary or administrative assistant.
• Excellent organizational and time management skills.
• Ability to communicate effectively in writing and verbally.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
• Knowledge of SAP is a plus.
• Fluency in English.

Required Skills:

• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy.
• Proactive approach to problem-solving.

Executive Secretary Job at Amiantit Company
Amiantit Company is seeking to hire an Executive Secretary to provide high-level administrative support to the Procurement Department. Your role will involve managing schedules, preparing reports, coordinating meetings, and handling correspondence to ensure the smooth operation of daily activities.

Responsibilities:

• Managing and organizing records to support procurement and logistics activities.
• Preparing for meetings and ensuring that necessary information is available to participants.
• Preparing reports related to performance and operations.
• Maintaining the confidentiality of sensitive information.

Required Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.
• New graduate or 12 years of experience as an Executive Secretary or Administrative Assistant.
• Excellent organizational and time management skills.
• Ability to communicate effectively both in writing and verbally.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
• Knowledge of SAP system is considered an additional advantage.
• Fluency in English.

Required Skills:

• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy.
• Proactive approach to problem-solving.

Job Title: Executive Secretary

Location: Akaleel Tourism Hospitality Company

Job Objective
Organizing administrative and office tasks, coordinating schedules, appointments, and meetings, and providing the necessary administrative support to ensure the workflow runs efficiently and professionally, reflecting a prestigious image of the company and aligning with its nature of work in the tourism hospitality sector.

Tasks and Responsibilities

• Welcome visitors and clients politely and represent the company professionally.
• Organize meeting schedules and appointments and remind the manager of them.
• Prepare and arrange files, reports, letters, and official correspondence.
• Answer phone calls and emails and forward them to the concerned parties.
• Archive files and paper and electronic documents in an organized and easily accessible manner.
• Coordinate reservations and transportation in case of guests or company events.
• Coordinate with different departments within the company to facilitate the flow of information and decisions.
• Manage office supplies and track inventory and purchase requests.
• Contribute to organizing events, meetings, and workshops.

Required Skills and Qualifications

• A diploma or bachelor's degree in management or a related field (preferred).
• At least one year of experience in secretarial or administrative work.
• Proficient in using Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• High organizational skills and ability to multitask and manage time.
• Politeness in conversation and excellent communication skills.
• Commitment to confidentiality and ability to work under pressure.
• Fluent in Arabic, spoken and written, and proficiency in English is preferred.

Desired Personal Attributes

• Professionalism in appearance and behavior.
• A polite and cheerful personality that reflects the spirit of hospitality.
• Quick learner and initiative.
• Attention to detail and precision.

Job Benefits:

• Competitive monthly salary.
• Professional working environment within the hospitality and tourism sector.
• Opportunities for professional development and growth.

Introduction: The International Schools Group (ISG) is looking for a Support Services Secretary to join its team in Khobar. The secretary will be responsible for a range of general and specialized tasks to support all ISG schools and the main office.

Main Responsibilities:

• Responding to urgent maintenance requests and forwarding them to the relevant teams.
• Managing communications and inquiries via the support services email inbox.
• Tracking and assigning maintenance requests using the Kissflow system.
• Facilitating security access arrangements for contractors and vendors.
• Managing purchasing activities including processing purchase orders and financial documents.
• Organizing monthly maintenance schedules.
• Providing comprehensive administrative support to the operations department.
• Submitting monthly reports and assisting with the operations department's projects and events.

Required Qualifications:

• Bachelor's degree.
• Previous experience in support and maintenance services is an advantage.
• The ability to work under pressure and meet daily deadlines.
• Flexibility in working hours.

Experience and Skills:

• Proficiency in various computer applications.
• Proficiency in both English and Arabic, written and spoken, is an additional advantage.