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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationMakkah
Job Title: Executive Secretary

Location: Akaleel Tourism Hospitality Company

Job Objective
Organizing administrative and office tasks, coordinating schedules, appointments, and meetings, and providing the necessary administrative support to ensure the workflow runs efficiently and professionally, reflecting a prestigious image of the company and aligning with its nature of work in the tourism hospitality sector.

Tasks and Responsibilities
  • Welcome visitors and clients politely and represent the company professionally.
  • Organize meeting schedules and appointments and remind the manager of them.
  • Prepare and arrange files, reports, letters, and official correspondence.
  • Answer phone calls and emails and forward them to the concerned parties.
  • Archive files and paper and electronic documents in an organized and easily accessible manner.
  • Coordinate reservations and transportation in case of guests or company events.
  • Coordinate with different departments within the company to facilitate the flow of information and decisions.
  • Manage office supplies and track inventory and purchase requests.
  • Contribute to organizing events, meetings, and workshops.
Required Skills and Qualifications
  • A diploma or bachelor's degree in management or a related field (preferred).
  • At least one year of experience in secretarial or administrative work.
  • Proficient in using Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
  • High organizational skills and ability to multitask and manage time.
  • Politeness in conversation and excellent communication skills.
  • Commitment to confidentiality and ability to work under pressure.
  • Fluent in Arabic, spoken and written, and proficiency in English is preferred.
Desired Personal Attributes
  • Professionalism in appearance and behavior.
  • A polite and cheerful personality that reflects the spirit of hospitality.
  • Quick learner and initiative.
  • Attention to detail and precision.
Job Benefits:
  • Competitive monthly salary.
  • Professional working environment within the hospitality and tourism sector.
  • Opportunities for professional development and growth.

Requirements

  • No experience required

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