Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary at International Schools Group!

The Executive Secretary to HS Assistant Principals and IB/AP Coordinator plays a vital role in supporting the seamless operation of the American School Dhahran. You will be the heart of administrative support, ensuring effective communication and coordination across various stakeholders.

Key Responsibilities:

• Provide administrative support to HS Assistant Principals and IB/AP Coordinator.
• Manage calendars, appointments, emails, and correspondence.
• Ensure the safety and security of children and young people.
• Maintain an organized and efficient office environment.
• Coordinate high school events, student ID processing, and academic operations.
• Organize and store IB/AP examinations securely.

Qualifications:
The ideal candidate will possess a Bachelor's degree in a relevant field and have strong IT skills.

Experience & Skills:

• Prior experience in secretarial roles is preferred.
• Excellent command of English, both written and spoken.
• Highly developed organizational and communication skills.
• Maturity to handle various situations with discretion.

At ISG, we value commitment, integrity, and a safe learning environment for our students. If you are passionate about education and support, we encourage you to apply and become part of our dedicated team!

About NAFFCO GROUP:
NAFFCO, founded in Dubai, UAE, is a world leader in life safety solutions. We specialize in offering complete safety solutions, including firefighting equipment, fire protection systems, fire alarms, security systems, and custom-made vehicles such as fire trucks and ambulances. With a dedicated team of over 15000 employees, NAFFCO exports its certified, high-quality products to over 100 countries. We are driven by our vision to protect life, environment, and property through innovative solutions.

Role Description:
This is a full-time Executive Secretary role located on-site in Dammam. The Executive Secretary will manage clerical tasks, provide executive administrative assistance, handle company secretarial work, and deliver customer service and communications support. This role involves coordinating meetings, maintaining records, and handling correspondence on behalf of executives.

Qualifications:

• Clerical Skills and Executive Administrative Assistance
• Company Secretarial Work and Communication skills
• Customer Service skills
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Proficiency with office software and equipment
• Bachelor's degree in Business Administration or related field preferred

Join Alkhorayef Petroleum Company as an Executive Secretary
As a leading oil and gas services company headquartered in Dammam, we pride ourselves on our commitment to excellence and innovation. We invite you to be part of our dynamic team and contribute to the success of our operations across three continents.

Responsibilities:

• Serve as the primary contact between the president and internal & external stakeholders, handling correspondence, emails, and phone calls professionally.
• Plan and coordinate meetings, including preparing agendas and ensuring all participants are informed.
• Take accurate minutes during meetings and distribute them to attendees.
• Manage travel arrangements for the executive team, including itineraries and accommodations.
• Prepare and review documents, reports, presentations, and spreadsheets as needed.
• Follow up on action items to ensure timely execution of tasks.
• Provide administrative support to the president and executive team in daily operations.
• Handle confidential information with discretion and prioritize tasks for efficient workflow.
• Perform other related duties as assigned.

Qualifications & Skills:

• Bachelor's degree in business administration or equivalent.
• At least 4 years of experience in a similar role.
• Strong background in executive administrative assistance.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and fluent in Arabic & English.