Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary at ISG!

International Schools Group (ISG) is seeking an energetic Executive Secretary to provide efficient, organized administration and finance related support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive’s schedule while performing a variety of administrative and finance related tasks.

Key Responsibilities:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative and finance support to the executive as required.
• Organize and maintain the executive’s calendar and arrange appointments.
• Prepare documents, reports, and keep minutes of meetings.
• Make travel arrangements for the assistant principal.
• Handle confidential documents ensuring they remain secure.
• Assist in supporting students and parents regarding their queries.
• Maintain records and ensure information is organized and easily accessible.
• Create and maintain events calendar, assist with event preparation.

Qualifications:
Minimum of Bachelor’s degree in a related field. Proven experience as an executive secretary or similar administrative role. Proficient in MS Office and Google Suite with strong organizational skills.

About Us:
International Schools Group (ISG) was founded in 1962 and serves expatriate families in Saudi Arabia. We provide high-quality education with a commitment to safety, collaboration, and growth. Join us in creating a nurturing educational environment!

Join Alkhorayef Petroleum Company as an Executive Secretary
As a leading oil and gas services company headquartered in Dammam, we pride ourselves on our commitment to excellence and innovation. We invite you to be part of our dynamic team and contribute to the success of our operations across three continents.

Responsibilities:

• Serve as the primary contact between the president and internal & external stakeholders, handling correspondence, emails, and phone calls professionally.
• Plan and coordinate meetings, including preparing agendas and ensuring all participants are informed.
• Take accurate minutes during meetings and distribute them to attendees.
• Manage travel arrangements for the executive team, including itineraries and accommodations.
• Prepare and review documents, reports, presentations, and spreadsheets as needed.
• Follow up on action items to ensure timely execution of tasks.
• Provide administrative support to the president and executive team in daily operations.
• Handle confidential information with discretion and prioritize tasks for efficient workflow.
• Perform other related duties as assigned.

Qualifications & Skills:

• Bachelor's degree in business administration or equivalent.
• At least 4 years of experience in a similar role.
• Strong background in executive administrative assistance.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and fluent in Arabic & English.

About the job: Amiantech is looking for an Executive Secretary to provide high-level administrative support to the Purchasing Department. Main tasks include managing schedules, preparing reports, coordinating meetings, and handling correspondence. This role aims to ensure the smooth operation of daily processes by maintaining organized records and supporting purchasing and logistics activities.

Qualifications:

• A diploma or bachelor's degree in business administration or a related field.
• Recent graduate or has 12 years of experience as an Executive Secretary or Administrative Assistant.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office programs (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with SAP is a plus.
• Fluency in English.

Skills:

• Strong communication and interpersonal skills
• Able to multitask and prioritize effectively
• Attention to detail and accuracy
• Proactive approach to problem-solving