Executive Secretary📣 Job Ad

Job Purpose:
To provide administrative and organizational support to the Chairman by managing schedules, coordinating meetings, handling confidential correspondence, and ensuring the efficient execution of office operations.

Responsibilities:

• Coordinate and manage the Chairman’s calendar, scheduling appointments, meetings, events, and travel arrangements.
• Organize and prepare for meetings, including creating agendas, compiling relevant documents, taking minutes of meeting, and ensuring follow-up on action items with stakeholders.
• Assist the Chairman in tracking tasks delegated to departments and individuals and monitor their progress and provide status updates to ensure timely completion of tasks.
• Handle incoming and outgoing correspondence on behalf of the Chairman, prioritizing and responding as appropriate.
• Manage confidential correspondence, including emails, letters, and reports.
• Organize travel arrangements, including itineraries, accommodations, and logistics for the Chairman.
• Manage protocol requirements for the Chairman’s engagements and ensure alignment with organizational standards.
• Welcome and assist guests and dignitaries visiting the Chairman.
• Act as a point of contact between the Chairman and internal/external stakeholders.
• Support in developing and improving administrative processes for efficiency.

Qualifications:

• Bachelor’s degree in Business Administration, or a related field.
• Fluency in Arabic and English (mandatory).
• Professional certifications in executive assistance or project management (preferred).
• Ability to prioritize and manage time effectively.
• Excellent written and verbal communication abilities.
• Proficiency in office software (*, Microsoft Office Suite, scheduling tools).
• Minimum of 23 years of experience in an executive assistant role or similar position supporting senior executives.

Join Our Team as an Executive Secretary!
At Ajlan & Bros Holding, we are on the lookout for a highly organized and professional Executive Secretary to play a crucial role in supporting our senior management team. You will ensure the smooth day-to-day operations of our business while maintaining effective communication across the organization.

Key Responsibilities:

• Manage daily correspondence and communications (both internal and external).
• Organize schedules, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, and follow ups on executive decisions.
• Maintain and organize files and documents for easy access.
• Coordinate between departments to ensure smooth workflow.
• Welcome visitors and clients, representing the company professionally.
• Perform additional administrative tasks as assigned by senior management.

Qualifications & Requirements:

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum of 2 years of proven experience as an Executive Secretary or in a similar role.
• Excellent verbal and written communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to multitask under pressure.
• High level of confidentiality and professionalism.

Join us in our mission to lead the future and contribute to Saudi Arabia's Vision 2030!