Executive Secretary📣 Job Ad

Job Purpose
As the Executive Secretary for the Deputy Managing Director (DMD), you will play a vital role in providing high-level administrative and secretarial support, ensuring smooth communication and efficient workflow within the organization.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
• Communication Liaison: Act as primary contact for stakeholders and draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively to meet DMD's timelines.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD.

Role Accountability
To excel in this role, candidates should have prior experience supporting senior management, possess strong organizational and communication skills, and proficiency in MS Office software. A Bachelor's degree is preferred, and candidates should demonstrate discretion and integrity with confidential information.

About alfanar
alfanar is a leading Saudi company with an international presence, engaged in manufacturing and trading a diverse portfolio of electrical products and solutions for various sectors, including renewable energy and infrastructure services. At alfanar, we believe in nurturing our employees and providing a proactive work environment to fuel their growth and pride in being part of our team.

Join Our Team as an Executive Secretary at International Schools Group!

The Executive Secretary to HS Assistant Principals and IB/AP Coordinator plays a vital role in supporting the seamless operation of the American School Dhahran. You will be the heart of administrative support, ensuring effective communication and coordination across various stakeholders.

Key Responsibilities:

• Provide administrative support to HS Assistant Principals and IB/AP Coordinator.
• Manage calendars, appointments, emails, and correspondence.
• Ensure the safety and security of children and young people.
• Maintain an organized and efficient office environment.
• Coordinate high school events, student ID processing, and academic operations.
• Organize and store IB/AP examinations securely.

Qualifications:
The ideal candidate will possess a Bachelor's degree in a relevant field and have strong IT skills.

Experience & Skills:

• Prior experience in secretarial roles is preferred.
• Excellent command of English, both written and spoken.
• Highly developed organizational and communication skills.
• Maturity to handle various situations with discretion.

At ISG, we value commitment, integrity, and a safe learning environment for our students. If you are passionate about education and support, we encourage you to apply and become part of our dedicated team!

About NAFFCO GROUP:
NAFFCO, founded in Dubai, UAE, is a world leader in life safety solutions. We specialize in offering complete safety solutions, including firefighting equipment, fire protection systems, fire alarms, security systems, and custom-made vehicles such as fire trucks and ambulances. With a dedicated team of over 15000 employees, NAFFCO exports its certified, high-quality products to over 100 countries. We are driven by our vision to protect life, environment, and property through innovative solutions.

Role Description:
This is a full-time Executive Secretary role located on-site in Dammam. The Executive Secretary will manage clerical tasks, provide executive administrative assistance, handle company secretarial work, and deliver customer service and communications support. This role involves coordinating meetings, maintaining records, and handling correspondence on behalf of executives.

Qualifications:

• Clerical Skills and Executive Administrative Assistance
• Company Secretarial Work and Communication skills
• Customer Service skills
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Proficiency with office software and equipment
• Bachelor's degree in Business Administration or related field preferred