Executive Secretary📣 Job Ad

Introduction: The International Schools Group (ISG) is looking for a Support Services Secretary to join its team in Khobar. The secretary will be responsible for a range of general and specialized tasks to support all ISG schools and the main office.

Main Responsibilities:

• Responding to urgent maintenance requests and forwarding them to the relevant teams.
• Managing communications and inquiries via the support services email inbox.
• Tracking and assigning maintenance requests using the Kissflow system.
• Facilitating security access arrangements for contractors and vendors.
• Managing purchasing activities including processing purchase orders and financial documents.
• Organizing monthly maintenance schedules.
• Providing comprehensive administrative support to the operations department.
• Submitting monthly reports and assisting with the operations department's projects and events.

Required Qualifications:

• Bachelor's degree.
• Previous experience in support and maintenance services is an advantage.
• The ability to work under pressure and meet daily deadlines.
• Flexibility in working hours.

Experience and Skills:

• Proficiency in various computer applications.
• Proficiency in both English and Arabic, written and spoken, is an additional advantage.

Join Our Team as an Executive Secretary at ISG!

International Schools Group (ISG) is seeking an energetic Executive Secretary to provide efficient, organized administration and finance related support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive’s schedule while performing a variety of administrative and finance related tasks.

Key Responsibilities:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative and finance support to the executive as required.
• Organize and maintain the executive’s calendar and arrange appointments.
• Prepare documents, reports, and keep minutes of meetings.
• Make travel arrangements for the assistant principal.
• Handle confidential documents ensuring they remain secure.
• Assist in supporting students and parents regarding their queries.
• Maintain records and ensure information is organized and easily accessible.
• Create and maintain events calendar, assist with event preparation.

Qualifications:
Minimum of Bachelor’s degree in a related field. Proven experience as an executive secretary or similar administrative role. Proficient in MS Office and Google Suite with strong organizational skills.

About Us:
International Schools Group (ISG) was founded in 1962 and serves expatriate families in Saudi Arabia. We provide high-quality education with a commitment to safety, collaboration, and growth. Join us in creating a nurturing educational environment!

About The Company:
Evostel (previously AQESA) is a part of the Ali Zaid Al Quraishi & Brothers Company (AZAQ Group), operating in the GCC for over 60 years. The company focuses on providing high-quality solutions in the fields of electrical, mechanical, water, and oil & gas services.

Job Responsibilities:
• Follow company policies and Saudi Government laws.
• Maintain strong relationships with key clients.
• Prepare technical and commercial quotations for bids.
• Collaborate with internal teams for order processing and delivery management.
• Ensure data accuracy for customer and supplier records.

Requirements:
• Minimum 6 years of experience in a relevant field.
• Proficiency in sales and negotiation skills.
• Ability to work collaboratively in a team-oriented environment.

To join our dynamic team and contribute to our mission of excellence, apply today!