Executive Secretary📣 Job Ad

Job Purpose:
To execute and maintain Saudi Aramco Entrepreneurship Center’s (Wa’ed) overall media relations activity, social media, press and events strategies in accordance with the ongoing communications and PR plan.

Job Responsibilities:

• Support the conveyance of Wa’ed’s brand via PR and Marketing tools, platforms, and strategies to achieve the objectives of the corporate PR and Marketing strategy.
• Be the focal point with digital advertising and design agencies to arrange promotional campaigns across all types of media by coordinating scheduling and logistics as necessary.
• Scan media for relevant event engagement and manage participation plans (* workshops, conferences, speeches), liaising with other divisions of the organization as necessary.
• Support the creation of digital content for social media, annual newsletters, and articles on entrepreneurship, and liaise with external graphic designers to establish brand guidelines and designs for published content.
• Coordinate relevant public relations activities including handling sponsorship opportunities, developing press releases and presentations, while maintaining a cooperative relationship with partners and stakeholders.
• Develop and launch targeted media and marketing campaigns to emphasize brand recognition and corporate reputation.
• Suggest improvement initiatives regarding own activities and implement processes approved by management.
• Address inquiries from media representatives and other parties, and track industry trends to leverage media collaboration opportunities.
• Generate media coverage reports and other PR reports as assigned by the direct manager.
• Conduct frequent review on PR policy and procedures and recommends process enhancements whenever applicable.

Requirements:

• Bachelor’s degree in Business, Management, Marketing, Media Studies, Communications, or related field.
• Excellent verbal and written communication skills in English and Arabic.
• 4+ years of experience in Communication Department, Communication agency, or Marketing Department.

Desired Skills and Experiences:

• Proactivity: continuously generating initiatives to improve work and developing innovative approaches based on performance feedback.
• Flexibility: ready to adapt to changes in business strategy and ongoing campaigns and initiatives.
• Strong presentation skills: ability to effectively present and communicate to key stakeholders during networking as well as partnership negotiations.

Join our team as an Accounting & Financial Analyst!
We are looking for a dedicated professional to support both accounting and financial analysis functions within our organization. You will play a crucial role in maintaining financial accuracy and compliance while contributing to our financial planning processes.

Key Responsibilities:

• Financial Accounting & Bookkeeping: Maintain and oversee general ledger records, assist in month-end/year-end closing, and support financial statement preparation.
• Accounts Payable & Receivable: Process vendor invoices and manage accounts receivable, ensuring proper documentation and approvals.
• Budgeting & Financial Planning: Assist in the preparation of annual budgets and quarterly forecasts, monitor performance against budgets, and provide insights.
• Banking & Cash Management: Monitor daily cash balances, prepare cash flow reports, and coordinate with banks for reconciliations.
• Financial Analysis & Reporting: Conduct financial analysis tasks and prepare reports on business performance.
• Investment & Valuation Support: Assist in valuation exercises and conduct comparative financial analysis for investments.
• Compliance & Audit Support: Assist in internal and external audits and ensure compliance with regulatory requirements.
• Policies, Systems & Process Improvements: Follow financial policies and suggest process enhancements to improve efficiency.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 13 years’ experience in finance or accounting.
• Proficiency in Microsoft Excel and accounting software.
• Strong communication skills and attention to detail.
• Basic understanding of investment valuation is a plus.

This role is ideal for individuals who thrive in a structured and fast-paced environment, seeking to develop their skills in accounting and financial analysis.

Job Purpose: This position will be responsible for all planning and executing procurement activities, including contracts drafting, execution, and management. Key responsibilities include analyzing costs, negotiating contract details, and developing strategies to manage costs on supplies and services.

Functional Duties:

• Manage Procurement Activities
• Support relevant stakeholders regarding appropriate processes such as scope of work and material specifications
• Draft proposals to convert repeated purchases into contracts for value creation
• Develop and execute sourcing strategies for mid to high spend items
• Establish pricing structures
• Conduct value creation efforts, including price negotiation and delivery time optimization
• Perform risk assessments of terms and conditions deviations
• Review invoices and cross-check approved purchasing orders
• Monitor contract and purchasing order consumption and spend by preparing RFQs, reviewing proposals, negotiating prices, selecting or recommending suppliers, and analyzing trends
• Maintain necessary records and follow up on orders placed
• Receive bids and arrange formal bid opening where applicable
• Maintain a tender control log and formulate an agreement with the Bid Evaluation Plan
• Distribute, check, and carry out a commercial evaluation of bids
• Prepare quotation summaries and variations
• Work closely with Finance, Legal, and Internal Audit to ensure compliance with policies, procedures, and controls for all contracts
• Monitor and maintain supplier relationships through registration and performance review
• Create and document all procurement activities for audit purposes
• Resolve all contractor disputes in coordination with Finance, Legal, Internal Audit, and concerned proponents

Requirements:

• Experience: 510 Years
• Education: Bachelor's in Business Management and Administration, Industrial Engineering, or a related major
• Strong analytical thinking and problem-solving abilities