Executive Secretary📣 Job Ad

Job Purpose:
To execute and maintain Saudi Aramco Entrepreneurship Center’s (Wa’ed) overall media relations activity, social media, press, and events strategies in accordance with the ongoing communications and PR plan.

Job Responsibilities:

• Support the conveyance of Wa’ed’s brand via PR and Marketing tools, platforms, and strategies to achieve the objectives of the corporate PR and Marketing strategy.
• Be the focal point with digital advertising and design agencies to arrange promotional campaigns across all types of media by coordinating scheduling and logistics as necessary.
• Scan media for relevant event engagement and manage participation plans (* workshops, conferences, speeches), liaising with other divisions of the organization as necessary.
• Support the creation of digital content for social media, annual newsletters, and articles on entrepreneurship, and liaise with external graphic designers to establish brand guidelines and designs for published content.
• Coordinate relevant public relations activities including handling sponsorship opportunities, developing press releases and presentations, while maintaining a cooperative relationship with partners and stakeholders.
• Develop and launch targeted media and marketing campaigns to emphasize brand recognition and corporate reputation.
• Suggest improvement initiatives regarding own activities and implement processes approved by management.
• Address inquiries from media representatives and other parties, and track industry trends to leverage media collaboration opportunities.
• Generate media coverage reports and other PR reports as assigned by the direct manager.
• Conduct frequent review on PR policies and procedures and recommend process enhancements whenever applicable.

Requirements:

• Bachelor’s degree in Business, Management, Marketing, Media Studies, Communications, or related field.
• Excellent verbal and written communication skills in English and Arabic.
• +4 years of experience in Communication Department, Communication agency, or Marketing Department.

Desired Skills and Experiences:

• Proactivity: continuously generating initiatives to improve work and developing innovative approaches based on performance feedback.
• Flexibility: ready to adapt to changes in business strategy and ongoing campaigns and initiatives.
• Strong presentation skills: ability to effectively present and communicate to key stakeholders during networking as well as partnership negotiations.

Job Summary:
The Accounting & Financial Analyst is responsible for supporting both accounting and financial analysis functions, including general ledger maintenance, financial reporting, accounts payable and receivable, budgeting, and financial planning. This role ensures accuracy in financial records, assists in cash management, conducts financial analysis, and supports valuation exercises, all while adhering to company policies and compliance requirements.

Key Responsibilities:

• Financial Accounting & Bookkeeping:
  - Maintain general ledger records, ensuring transactions are accurately recorded and aligned with company policies and accounting standards.
  - Assist in month-end and year-end closing processes, including account reconciliations and journal entries.
  - Support the preparation of financial statements, such as balance sheets, income statements, and cash flow reports.
  - Participate in fixed asset tracking, ensuring proper classification and depreciation schedules.
  - Assist in maintaining internal controls, ensuring compliance with financial policies and regulations.
• Accounts Payable & Receivable:
  - Process vendor invoices, employee reimbursements, and other payments, ensuring proper approvals and documentation.
  - Assist in managing accounts receivable, tracking outstanding balances, and following up on collections.
  - Prepare aging reports, highlighting overdue payments for necessary follow-ups.
• Budgeting & Financial Planning:
  - Support the preparation of annual budgets and quarterly forecasts, working closely with finance teams to ensure accuracy.
  - Assist in monitoring budget vs. actual performance, identifying variances, and providing basic financial insights.
  - Help in compiling financial stewardship reports for internal use and reporting to stakeholders.
• Banking & Cash Management:
  - Monitor daily cash balances and assist in preparing cash flow reports.
  - Help prepare cash call requests and coordinate with banks to obtain bank statements and resolve any discrepancies.
  - Assist in bank reconciliations, ensuring alignment between company records and bank transactions.
• Financial Analysis & Reporting:
  - Support financial analysis tasks, including cost variance analysis and profitability assessments.
  - Assist in the preparation of key performance indicators (KPIs) and financial dashboards.
  - Conduct basic financial modeling and scenario analysis to support decision-making.
  - Assist in preparing reports on business performance, providing insights to management.
• Investment & Valuation Support:
  - Support the preparation of valuation exercises for portfolio companies, assisting in financial due diligence.
  - Assist in conducting comparative financial analysis to support investment decision-making.
  - Help in reviewing financial statements of investee companies and flagging potential risks.
• Compliance & Audit Support:
  - Assist in internal and external audits, preparing necessary documentation and responding to audit queries.
  - Ensure financial records are properly maintained and stored for compliance purposes.
  - Support compliance with VAT, withholding tax, Zakat, and other regulatory requirements.
• Policies, Systems & Process Improvements:
  - Follow company accounting and financial policies, ensuring compliance with internal controls.
  - Suggest process improvements to enhance efficiency in financial operations.
  - Assist in the implementation of new financial systems and automation tools to streamline accounting and reporting tasks.

Qualifications and Competencies:
- Bachelor’s degree in Accounting, Finance, or a related field.
- 13 years of experience in accounting, finance, or financial analysis.
- Basic knowledge of accounting principles, financial analysis, and reporting standards.
- Strong proficiency in Microsoft Excel and accounting software.
- Ability to perform financial reconciliations and basic financial modeling.
- Strong communication skills, both written and verbal, with the ability to convey financial information clearly to stakeholders.
- Excellent attention to detail and accuracy in financial reporting.
- Ability to work independently and collaborate with teams.
- Good problem-solving and analytical skills to support financial decision-making.
- Basic understanding of investment valuation and financial statement analysis is a plus.
- Partial or full pursuit of SOCPA, CPA, ACCA, CMA, or CFA certification is preferred but not required.

Working Conditions:
The Accounting & Financial Analyst will work in a structured and fast-paced environment, handling both accounting and financial analysis responsibilities. The role may require extended hours during peak financial periods, such as audits, budget cycles, and reporting deadlines.

Job Summary:
The Accounting Specialist will support financial accounting operations, including general ledger maintenance, financial reporting, compliance, reconciliation, and cost analysis. The role also includes accounts payable and receivable management, cash flow monitoring, tax compliance, and audit support, ensuring accuracy and timeliness in financial transactions while maintaining strong internal controls.

Key Responsibilities:

• Budgeting & Financial Planning: Prepare annual budgets, quarterly management accounts, and ad-hoc reports, ensuring accurate financial planning and alignment with company objectives. Develop financial performance reports at the Business Unit level, highlighting cost/revenue trends and identifying areas requiring corrective action. Prepare projected financial statements based on approved budgets to provide visibility into future financial performance.
• Financial Accounting & Bookkeeping: Maintain and update Wa'ed's general ledger, ensuring accurate recording of financial transactions in accordance with internal procedures, regulatory standards, and international accounting practices. Conduct monthly account reconciliations, analyzing account movements, clearing outstanding items, and ensuring accurate ledger balances. Review general ledger allocations, responding to queries from internal departments and preparing journal vouchers for necessary corrections or reclassifications. Control and monitor general ledger accounts, ensuring total debits and credits are reconciled, and all transactions align with accounting standards. Oversee fixed asset management, including classification, depreciation schedules, write-offs, and compliance with fixed asset accounting policies.
• Accounts Payable: Process and verify invoices, cash calls, disbursements, advance payments, and other ad-hoc payments, ensuring accuracy, compliance with contractual terms, and adherence to processing deadlines.
• Accounts Receivable & Collections: Prepare and track ageing reports, ensuring timely collection of outstanding receivables. Communicate collection updates to the operations team, assisting in follow-ups and resolution of overdue accounts.
• Banking & Cash Management: Monitor daily cash positions and bank balances, ensuring sufficient liquidity to meet financial obligations. Prepare cash call requests to Saudi Aramco for funding needs. Coordinate with banks to obtain statements, investigating and resolving discrepancies or unexpected charges. Prepare bank reconciliations, ensuring alignment between financial records and banking transactions.
• Financial Reporting & Audit Support: Prepare year-end financial statements and supporting documents, ensuring compliance with Wa'ed's accounting policies, chart of accounts, and accounting standards. Liaise with external auditors, providing necessary documentation and responses during audits. Assist in the preparation of VC valuations, loan provisioning, and other financial workings to support financial statement entries. Prepare financial stewardship reports, including KPI/LOI reporting to meet Saudi Aramco requirements.
• Financial Due Diligence, Valuation & Reporting Support: Prepare promissory notes for entrepreneurs and conduct functional reviews or financial due diligence on loan and VC transactions. Develop familiarity with investee valuation exercises and the ability to conduct independent financial valuations using methodologies such as DCF, market comparables, and transaction analysis. Critically evaluate valuation assumptions, identifying risks, inconsistencies, or potential overstatements in financial projections.
• Compliance, Policies & Internal Controls: Implement and maintain accounting policies, procedures, and internal controls, ensuring compliance with regulatory requirements. Support process improvements to enhance efficiency, accuracy, and cost-effectiveness in financial operations.

Working Conditions:
The Accounting Specialist will work in a dynamic and fast-paced environment, often under tight deadlines, with a supportive finance team. The position may occasionally require extended hours or weekend work to meet reporting deadlines.

Qualifications and general competencies:

• Bachelor's degree in Accounting, Finance, or a related field
• 510 years of relevant experience in accounting or finance
• Partial or full pursuit of SOCPA, CPA, ACCA, CMA, or CFA certification is strongly preferred
• Strong knowledge of accounting principles and financial reporting standards
• Proficiency in accounting software and financial management tools
• Excellent attention to detail and accuracy in financial reporting
• Strong problem-solving skills and ability to work in a fast-paced environment
• Ability to collaborate effectively within teams and work independently when needed
• Strong communication written and presentation skills to interact with internal and external stakeholders
• Ability to multitask while meeting deadlines and maintaining a high level of efficiency