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SalarySalarySR 4,000 / Month
Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationAl Sharafiyah, Riyadh
A administrative assistant is required to work in a prestigious company, possessing high organizational skills and the ability to communicate effectively with various administrative levels. The candidate must have a university degree in business administration or equivalent, with at least two years of experience in a similar field. Main tasks: • Organizing and managing appointments, meetings, and agendas • Preparing and coordinating reports and administrative correspondence • Following up on administrative transactions and documenting files • Coordinating with different departments and facilitating workflow • Managing phone calls and emails • Assisting in organizing events and meetings • Keeping and archiving documents and files in an organized manner.

Requirements

  • Females only
  • Open for all nationalities
  • Requires 2-5 Years experience
  • Intermediate in English
Saud

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Administrative Affairs Responsibilities

·        Tracking in government and private sector departments for all matters related to the company and its employees

·        Coordinating with other departments of the company in all its affairs before government agencies and the private sector

·        Authenticating all letters and decisions through the Chamber of Commerce

·        Following up invoices and issuing and deleting services with service companies (electricity - internet - telephones - mobile phones - water - Tam - insurance - gasoline cards - Saudi postal services, etc.)

·        Implementing all government platform services (Commerce - Baladi - Fasah - Environment - Industry - Transport - Water - Zakat - Sabr - Ijar - Najiz - Traffic, etc.)

·        Obtaining offers from private sector companies (real estate - supplies - cars, etc.)

·        Providing the company's internal supply needs

·        Following up on maintenance in the company's facilities and properties (work premises - vehicles - company housing, etc.)

·        Issuing commercial visit visas with the Ministry of Foreign Affairs

·        Creating administrative letters for government or private sectors or internal departments and archiving them

·        Following up on the company contracts, organizing them, reviewing, and archiving them (leases - agreements, etc.)

·        Requirements for Human Resources Management and Administrative Affairs (supporting the team when needed)


Requirements for the Administrative Affairs Officer

·        University degree

·        12 years of experience

·        English language

·        Familiarity with Office programs (Word and Excel)

 

Incentives and Benefits

·        Attractive salaries

·        Annual leave

·        Medical insurance


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CLEAR Engineering Consultants

Full-time
Join Our Team as an Administrative Secretary!

At CLEAR Engineering Consultants, we specialize in high-rise building design and engineering solutions. We are widely recognized for delivering innovative and sustainable engineering services for iconic skyscrapers. We are seeking a highly organized and detail-oriented Administrative Secretary to support our growing team.

Job Summary:
The Administrative Secretary will provide essential support to the General Manager, ensuring smooth daily operations and contributing to overall office efficiency. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to manage multiple tasks effectively.

Key Responsibilities:
  • Assist the General Manager in managing their schedule, appointments, and meetings.
  • Handle incoming and outgoing communications on behalf of the General Manager.
  • Organize and maintain documents, files, and reports efficiently.
  • Arrange and schedule meetings, prepare agendas, take meeting minutes, and follow up on action items.
  • Coordinate travel and accommodation arrangements for the General Manager.
  • Prepare and proofread reports, presentations, and correspondence.
  • Assist in coordinating and tracking various projects managed by the General Manager.
  • Ensure an organized office environment and maintain adequate stock of supplies.
  • Maintain confidentiality regarding sensitive company information.
  • Act as a point of contact between the General Manager and internal or external stakeholders.

Qualifications:
  • Bachelor's in Business Administration (BBA) or Diploma in Administrative Secretary.
  • 3 years of experience as an Executive Assistant or similar role.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively.
  • High school diploma or equivalent; additional qualifications as an Executive Assistant are a plus.

Personal Attributes:
  • Strong interpersonal skills with a friendly demeanor.
  • Detail-oriented with problem-solving abilities.
  • Ability to work independently and in a team environment.
  • Adaptability to thrive in a fast-paced environment.

Join us in driving success in the engineering and design industry!

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