Administrative Assistant📣 Job Ad

• Provide front desk coverage, welcoming visitors professionally.
• Assist in meeting preparations, including room setups and breakdowns.
• Manage facilities and logistics for scheduled events.
• Maintain a clean and professional office appearance.
• Monitor office supplies and manage inventory needs.
• Collaborate with the APCO IT team.
• Deliver administrative inductions for newcomers.
• Support senior staff with calendar management, document processing, and travel coordination.
• Arrange daily transportation schedules for drivers.
• Liaise with departments, answer calls, and schedule client appointments.

• Bachelor’s Degree with at least 1 year of administrative experience.
• Experience in a fast-paced, global company is preferred.
• Strong communication skills (oral and written).
• Proficient in Microsoft Excel, PowerPoint, and Word.

• In-office duties; travel is not required.
• Willingness to work additional hours as needed.

Job Description: Administrative Assistant (Remote Work)

Job Title: Administrative Assistant
Work Location: Remote (with the need to attend meetings or appointments when necessary)
Reporting: Works directly with the CEO

General Description:

The administrative assistant plays a pivotal role in organizing and managing all administrative processes surrounding the CEO, ensuring smooth and efficient workflow. Their role includes arranging and following up on tasks, coordinating between different departments, and communicating with clients and other companies, as well as preparing reports and submitting them to the CEO.

Duties and Responsibilities:

1. Organizing the CEO's schedule:

Scheduling meetings and organizing appointments.

Preparing and distributing agendas.



2. Following up on administrative tasks:

Monitoring the implementation of assigned tasks by various departments and ensuring their completion on time.

Providing periodic reports on workflow.



3. Internal and external coordination:

Communicating with administrative departments to facilitate workflow.

Coordinating with clients and other companies regarding meetings and agreements.



4. Preparing reports and documents:

Collecting and analyzing data and preparing detailed reports.

Submitting periodic reports to the CEO with appropriate recommendations.



5. Supporting meetings and gatherings:

Attending meetings and taking minutes when necessary.

Supervising the organization of company meetings and special events.



6. Performing other tasks as directed by the CEO.



Requirements and Qualifications:

Certificates: Bachelor's degree in management or equivalent.

Experience: Previous administrative work experience (not less than two years).

Skills:

High organizational and time management skills.

Proficient in using Microsoft Office programs and remote work tools.

Excellent written and verbal communication skills.

Ability to solve problems and make decisions quickly.



Nature of Work:

Primarily remote work.

Flexibility to attend meetings or appointments in person as needed.


Features:

A flexible and supportive work environment.

Opportunity for professional development and continuous learning.


If you see yourself as suitable for this position, please send your resume with a cover letter outlining your suitability for the required role.