Executive Secretary📣 Job Ad

About the Role:
We are seeking a motivated and detail-oriented Executive Secretary to support our executive management team. The successful candidate will play a key role in enhancing the efficiency of our operations.

Responsibilities:

• Coordinate and schedule meetings for the Executive Director and the Board of Directors, and prepare minutes.
• Organize agendas and continuously follow up on decisions and tasks assigned to various departments.
• Manage communications and official correspondence and archive documents.
• Monitor reports and presentations submitted to the Executive Director and document them accordingly.
• Visit project sites and prepare periodic reports.
• Review documents to ensure compliance with policies before submission for signature.
• Respond to urgent tasks outside of working hours as needed.
• Execute other tasks assigned by the direct manager.

Requirements:

• Bachelor's degree or equivalent.
• Previous experience in a similar field.

Join Our Team as an Executive Assistant!
At SAB, we are seeking a highly organized and skilled Executive Assistant to provide top-level support to our high-level executives. This is a fantastic opportunity to work in a dynamic environment where you can make a real impact.

Responsibilities:

• Manage calendar for executives effectively.
• Oversee office management duties.
• Assist in meeting preparations, ensuring all necessary materials are ready.
• Prepare slides, meeting notes, and other essential documents.

Requirements:

• Bachelor's degree in any related major.
• Minimum of two years of experience as an Assistant to a Senior Executive.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities with strong administrative coordination and logistics skills.
• Well-organized and detail-oriented, capable of multi-tasking with excellent follow-up abilities.
• Strong English written and verbal communication skills.

Position Overview:
We are seeking a highly capable and hands-on Executive Secretary to support our executive team. This role requires someone with a strong command of English (spoken and written), exceptional organizational skills, and the ability to handle both administrative and operational tasks with precision and professionalism. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities:

• Provide direct administrative and operational support to executive leadership.
• Attend meetings, take clear and concise notes, and follow up on action items.
• Manage executive calendars, schedule appointments, and coordinate meetings.
• Draft, proofread, and edit documents, emails, and reports in English.
• Maintain confidentiality and handle sensitive information with discretion.
• Track and follow up on outstanding tasks and deadlines across departments.
• Communicate effectively with internal teams and external partners.
• Assist with document preparation, filing, and maintaining organized records.
• Coordinate travel arrangements and prepare expense reports.
• Support operational functions and take initiative on daily office needs.

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Exceptional English language skills – spoken, written, and comprehension.
• Strong personality with excellent interpersonal and communication abilities.
• Highly organized, detail-oriented, and able to multitask effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to take initiative, solve problems, and work independently.
• Discreet, trustworthy, and dependable.

Preferred Skills:

• Experience in a fast-paced or high-level executive environment.
• Knowledge of operational processes and general business practices.
• Comfortable managing multiple stakeholders and tasks simultaneously.