Purchase Specialist📣 Job Ad
in Zahrawi Medical
6 days ago
6 days agoShare
 | Contract Type | Full-time |
 | Workplace type | On-site |
 | Location | Riyadh |
About Zahrawi Group
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.
Job Brief
The incumbent compiles information and records to draw up purchase orders for procurement of materials from suppliers. They also work with vendors to ensure availability, supply, cost and other related activities are maximized to achieve Zahrawi’s goals.
Accountabilities:
Zahrawi Group is a leading company in the GCC Healthcare Industry with its presence in UAE, KSA, Qatar, Bahrain, & Oman markets. The company supplies and distributes high-quality products and services to Hospitals, Clinics, Laboratories, & Analytical Industries.
Job Brief
The incumbent compiles information and records to draw up purchase orders for procurement of materials from suppliers. They also work with vendors to ensure availability, supply, cost and other related activities are maximized to achieve Zahrawi’s goals.
Accountabilities:
- Policies & Procedures: Adhere to all Zahrawi Policies & Procedures as applicable.
- Inventory Assessment: Ability to assess stock levels and inventory re-ordering points.
- Approvals: Follow up for approvals in the system and communicate with relative stakeholders till fully approved.
- Purchase Orders: Update the price list based on new buying prices in coordination with the concerned departments to ensure accuracy. Prepare various purchasing activity reports for demand planning and identifying progress/status reports on issued PO’s. Coordinate all pre purchase order activities from the time the PR is needed until PO Issuance. Organize purchase orders, requisitions, and related documentation.
- Advance Payments: Follow up with the supplier for proforma invoices related to advance payments and sharing them with the finance department. Follow up till payment is executed.
- Permits: Obtain and follow up with the Regulatory Affairs team for all necessary regulatory permits and arrange inbound shipments to facilitate timely material movements.
- Operation Planning: Maintain proper follow-up sheets to track purchase order status. Follow up on order confirmation and shipping details, determine work procedures, prepare work schedules, and expedite workflow.
- Operation Optimization: Coordinate all logistics activities to enhance operations. Understand shipping regulations, customs, and duties requirements to ensure efficiency. Identify problems, analyze alternatives, and develop recommendations to reduce bottlenecks.
- Reporting: Check and ensure the accuracy of the data in order confirmation and supplier invoices. Maintain proper reports for traceability of all purchase orders.
- Monitoring: Track the cost and efficiency of the movement and storage of products. Oversee incoming and outgoing shipping activities to ensure accuracy, completeness, and shipment conditions.
- External Coordination: Prepare and review vendors’ order confirmations for accuracy & ensuring PO conditions are met. Respond to vendors about purchase order changes, cancellations, and delays. Coordinate all post-purchase order activities until final receipt in the warehouse.
- Negotiation: Negotiate with service providers and suppliers for better credit limits, discounts, and payment terms.
- Payments: Coordinate all payments related to logistics with external stakeholders and ensure that payments have been received.
- Post Purchase: Direct all post-purchase order activities until final receipt in the warehouse. Follow up with the clearance agent at the port and arrange delivery of goods to the warehouse.
Requirements
- Requires 0-1 Year experience
