Receptionist📣 Job Ad

Company Description
Who are we
AS&H Clifford Chance is Saudi Arabia's leading law firm, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the KSA and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; public policy and regulatory; litigation and dispute resolution.

The Role
The role of the Receptionist is to provide a first-class professional support service to partner(s)/fee earner(s) and offer a high service level to all visitors. A key attribute of the role will be to develop positive and collaborative working relationships with the Management team and other staff from all departments in Riyadh, extending this collaborative approach by building a global network across all regions.

Key responsibilities and objectives:

• Front Desk Management:
  • Greet and welcome visitors in a warm and professional manner, ensuring they are properly directed to their destination.
  • Answer, screen, and forward incoming phone calls, taking messages when necessary.
  • Prepare and maintain a clean, organized, and presentable reception area and meeting rooms at all times.
  • Manage visitor check-in and check-out procedures, including maintaining visitor logs, issuing visitor badges along with Business Gate access.
  • Provide information and assistance to visitors, ensuring a positive experience.
• Administrative Support:
  • Scheduling and coordinating meetings, using calendar and booking room applications and full catering service if required.
  • Respond to inquiries from employees, visitors, and callers with accurate information and a helpful attitude.
  • Handle customer and client inquiries or direct them to the appropriate department or individual.
• Compliance & Confidentiality:
  • Ensure compliance with company policies, including visitor management and security procedures.
  • Handle sensitive information with confidentiality and discretion.

Your Experience
We are looking for candidates with experience of working in a corporate reception environment and with extensive administrative experience. You will have excellent communication skills and the ability to demonstrate good use of your initiative and a proactive approach to work. You must be bilingual (English & Arabic) and highly organized, efficient, able to prioritize a high volume of tasks both daily and ongoing. Resilience and working well under pressure is key, maintaining a calm exterior towards Clients and colleagues. Demonstrate an intelligent and practical approach to problem solving, taking responsibility for issues that may arise. Be technically minded with a commitment to continuous personal development and a high level ability to use all available office equipment and software.