Secretary📣 Job Ad

Join Our Team!
We are seeking a skilled Secretary to join our dynamic team at مؤسسة الحسن للمقاولات in Riyadh. As a key member of our administrative staff, you will play an essential role in ensuring smooth operations within our organization.

Key Responsibilities:

• Proficiently communicate in English.
• Write reports and correspondence.
• Handle incoming and outgoing phone calls and emails.
• Meet guest needs and organize meeting schedules.
• Welcome guests and manage meeting calendars.
• Coordinate travel arrangements and confirm itineraries.

Skills Required:

• Strong communication skills with clients.
• Ability to negotiate effectively with customers.
• Time management skills to ensure efficient scheduling.
• Promptly respond to client requests.

We look forward to welcoming you to our team where your skills will contribute to our ongoing success!

Job Summary:
Responsible for providing administrative support to senior management, including scheduling appointments, managing correspondence, and preparing meetings to ensure efficient and smooth workflow.

Job Duties and Responsibilities:

• Correspondence Management: Receive, send, and appropriately direct internal and external correspondence.
• Scheduling: Manage appointment and meeting schedules for senior management, ensuring effective coordination.
• Document Preparation: Prepare and accurately draft documents and reports as required by management.
• Meeting Preparation: Organize and arrange meetings, including preparing necessary materials and taking minutes.
• File Management: Maintain and organize administrative files, ensuring easy access when needed.
• Administrative Support: Provide support to various departments when needed to ensure smooth operations.
• Time Management: Organize daily work schedules and ensure tasks are completed on time.
• External Communication: Handle phone calls and email correspondence professionally.
• Policy Compliance: Ensure all activities align with the organization's internal policies and procedures.

Required Job Skills:

• Time Management: Capable of managing time and ensuring tasks are completed on schedule.
• Communication Skills: Clear communication with various levels within and outside the organization.
• Strong Organizational Skills: Ability to effectively organize tasks and files.
• Writing Skills: Ability to draft correspondence and reports accurately and professionally.
• Technical Proficiency: Familiarity with office administration tools and software.
• Adaptability: Ability to adapt to sudden changes in the work environment and handle them effectively.
• Confidentiality: Ability to handle sensitive information and maintain confidentiality.
• Teamwork: Ability to work effectively within multidisciplinary teams.
• Attention to Detail: Attention to detail to ensure accuracy and quality in work.
• Continuous Learning: Willingness to pursue continuous learning and develop office skills.

Required Qualifications:

• المؤهلات العلمية: ادارة أعمال