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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
Join the King Khaled Eye Specialist Hospital as a Secretary!
This role is pivotal in providing administrative support and ensuring smooth operations within the department.

Responsibilities:
  • Organizing leave schedules for staff in collaboration with department head.
  • Receiving, transcribing, and distributing correspondence and reports while maintaining confidentiality.
  • Establishing, implementing, and maintaining a filing system for all correspondence and records.
  • Reviewing documentation for appropriateness.
  • Assisting in various executive duties as requested by the Department head.
  • Helping the Director in preparing correspondence, reports, budget, and documents.
  • Arranging for the pickup of outgoing mail and packages.
  • Managing sick leave, annual leave, and competency requirements.
  • Answering and directing incoming calls and receiving messages.
  • Greeting visitors and directing the public appropriately.
  • Coordinating committees, meetings, and venues.
  • Recording minutes of Department Management meetings and staff meetings.
  • Managing travel and schedules as required.
  • Performing all duties in a professional and confidential manner.
  • Carrying out other related duties as assigned.

Education:
A Diploma in Hospital/ Business/ Public Administration, Secretarial studies is required.

Requirements

  • Open for all nationalities
  • Requires 0-1 Year experience
Saud
King Khaled Eye Specialist Hospital

About King Khaled Eye Specialist Hospital


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Job Summary:
Responsible for providing administrative support to senior management, including scheduling appointments, managing correspondence, and preparing meetings to ensure efficient and smooth workflow.

Job Duties and Responsibilities:
  • Correspondence Management: Receive, send, and appropriately direct internal and external correspondence.
  • Scheduling: Manage appointment and meeting schedules for senior management, ensuring effective coordination.
  • Document Preparation: Prepare and accurately draft documents and reports as required by management.
  • Meeting Preparation: Organize and arrange meetings, including preparing necessary materials and taking minutes.
  • File Management: Maintain and organize administrative files, ensuring easy access when needed.
  • Administrative Support: Provide support to various departments when needed to ensure smooth operations.
  • Time Management: Organize daily work schedules and ensure tasks are completed on time.
  • External Communication: Handle phone calls and email correspondence professionally.
  • Policy Compliance: Ensure all activities align with the organization's internal policies and procedures.

Required Job Skills:
  • Time Management: Capable of managing time and ensuring tasks are completed on schedule.
  • Communication Skills: Clear communication with various levels within and outside the organization.
  • Strong Organizational Skills: Ability to effectively organize tasks and files.
  • Writing Skills: Ability to draft correspondence and reports accurately and professionally.
  • Technical Proficiency: Familiarity with office administration tools and software.
  • Adaptability: Ability to adapt to sudden changes in the work environment and handle them effectively.
  • Confidentiality: Ability to handle sensitive information and maintain confidentiality.
  • Teamwork: Ability to work effectively within multidisciplinary teams.
  • Attention to Detail: Attention to detail to ensure accuracy and quality in work.
  • Continuous Learning: Willingness to pursue continuous learning and develop office skills.

Required Qualifications:
  • المؤهلات العلمية: ادارة أعمال

breifcase0-1 years

locationRiyadh

8 days ago