Accounts Payable (Saudi National Only)

About FAENA

FAENA is a hotel that is a member of the Accor network, a group comprising over 45 brands, 5,500 hotels, and 10,000 restaurants and lifestyle destinations. The company emphasizes development opportunities and a commitment to responsible hospitality, aiming to create a positive impact for customers, colleagues, and the planet.

Role Summary

The Accounts Payable role is a full-time position within the Finance team, responsible for ensuring all financial transactions are handled with accuracy and integrity. This role involves managing vendor payments, processing invoices, and upholding the brand's commitment to excellence in all financial interactions. The Accounts Payable specialist contributes to operational efficiency and maintains financial trust within the organization.

Key Responsibilities

• Coordinate with Purchasing, Receiving, and department leaders to accurately collect, verify, and enter invoices and Purchase Orders into the financial system.
• Match invoices against approved Purchase Orders and receiving documentation to confirm accuracy before posting to Accounts Payable.
• Track payment due dates and process approved payments in accordance with FAENA financial policies and vendor agreements.
• Maintain a structured and compliant filing system for all invoices, Purchase Order documentation, and receipts in both physical and digital formats.
• Investigate discrepancies between supplier invoices and received goods or services to prevent delays and disputes.
• Handle supplier inquiries professionally, providing timely resolutions and reinforcing FAENA as a trusted partner.
• Liaise with vendors to document follow-ups, explanations, and outcomes, ensuring clear audit trails and transparency.
• Reconcile vendor statements with internal records to ensure payables remain current, accurate, and audit-ready.
• Prepare regular Accounts Payable reports, including aging summaries and variance analysis, to support finance leadership and strategic planning.
• Support internal and external audits by providing required documentation, clarity, and accurate records.
• Maintain impeccable audit trails and ensure all payment activities conform to FAENA and corporate finance standards.
• Execute responsibilities within established Standard Operating Procedures (SOPs), financial protocols, and FAENA brand standards.
• Partner with Purchasing, Cost Control, Receiving, and Operations to maintain alignment on payment cycles, contract compliance, and budget considerations.
• Ensure invoices and Purchase Orders are properly validated, coded, and approved by relevant Heads of Department (HODs) before processing.
• Continuously seek opportunities to enhance Accounts Payable efficiency, accuracy, and innovation.
• Uphold all Health, Safety, and Environment (HSE) standards in every financial interaction.
• Perform additional duties or tasks as requested by leadership with discretion and professionalism.

Qualifications and Experience

• 2-5 years of experience in an Accounts Payable role or a related financial position.
• Demonstrated ability to manage financial transactions with accuracy and integrity.
• Proficiency in financial systems and accounting software.
• Strong organizational skills and attention to detail.

Work Type

This is a full-time position within the Finance team at FAENA.