Executive Assistant to the CEO

About Madar and the Role

Madar, a leading Saudi digital logistics platform owned by Elm, is transforming transportation management across various industries. It connects shippers, carriers, and logistics partners through a unified ecosystem that enhances visibility, efficiency, and automation. Madar enables seamless shipment execution, financial integration, and real-time tracking, redefining the future of logistics.

Madar is seeking an Executive Assistant to the CEO to provide high-level executive and administrative support. This full-time role involves managing the CEO’s schedule, meetings, and correspondence, and ensuring effective follow-up on key decisions and assignments. The position requires 2-5 years of experience.

Key Responsibilities

• Manage and organize the CEO’s calendar, appointments, and meetings, prioritizing commitments based on business needs.
• Coordinate with executive management, Board members, and external parties, including organizing official visits and business meetings.
• Coordinate and schedule meetings for the CEO, prepare agendas, and compile necessary materials.
• Attend meetings when required to prepare accurate minutes and follow up on decisions and action items to ensure timely completion.
• Manage the CEO’s emails, correspondence, and communications, drafting official letters and business correspondence as needed.
• Handle confidential and sensitive information with professionalism and discretion, ensuring timely and accurate responses to requests.
• Prepare and organize reports, presentations, and briefing materials for meetings, collecting and consolidating information from various departments.
• Arrange business travel, including flights, hotels, transportation, and detailed itineraries.
• Communicate professionally with Board members, executive management, clients, partners, and government entities.

Qualifications and Experience

• 3-5 years of experience in an executive support role.
• Demonstrated ability to manage complex schedules and prioritize tasks effectively.
• Experience in coordinating meetings, preparing agendas, and documenting minutes.
• Proficiency in managing correspondence and drafting professional communications.
• Proven ability to handle confidential information with discretion.
• Experience in organizing travel arrangements and executive engagements.

Required Skills

• Highly organized with strong attention to detail.
• Excellent communication and interpersonal skills.
• Proactive and able to anticipate needs.
• Strong time management and prioritization abilities.
• Proficiency in office software and communication tools.
• Ability to maintain professional relationships with various stakeholders.

Performance Indicators

• Accuracy and efficiency in managing the CEO’s calendar and schedule.
• Timely follow-up and completion of assignments and action items.
• Responsiveness to correspondence, requests, and executive requirements.
• Quality and effectiveness of meeting organization and executive materials.
• Compliance with confidentiality and proper handling of sensitive information.

Work Environment

This is a full-time position within a dynamic and evolving digital logistics platform. The role involves close collaboration with the CEO, executive management, and various internal and external stakeholders.