Executive Assistant to the CEO📣 Job Ad

About Madar Logistics Platform

Madar Logistics Platform is a leading Saudi digital logistics platform, owned by Elm, dedicated to transforming transportation management across various industries. The platform connects shippers, carriers, and logistics partners within a unified ecosystem to enhance visibility, efficiency, and automation. Madar facilitates seamless shipment execution, financial integration, and real-time tracking, aiming to redefine the future of logistics in Saudi Arabia and beyond.

The Role of Executive Assistant to the CEO

Madar Logistics Platform is seeking an Executive Assistant to the CEO to provide high-level executive and administrative support to the Chief Executive Officer. This full-time role, based in Khabra Faran, Riyadh, Saudi Arabia, involves effectively managing the CEO's schedule, appointments, meetings, correspondence, and documentation. The Executive Assistant will be responsible for following up on assignments and decisions, ensuring the efficiency of the CEO's activities, and facilitating smooth communication with executives, stakeholders, and external parties.

Key Responsibilities

• Manage and organize the CEO's calendar, appointments, and meetings, prioritizing commitments based on business needs.
• Coordinate with executive management, Board members, and external parties for official visits, interviews, and business meetings.
• Prepare agendas and required materials for meetings, attend when necessary, and produce accurate meeting minutes.
• Follow up on decisions, assignments, and action items, maintaining action trackers and providing timely reminders and updates to the CEO.
• Manage the CEO's emails, correspondence, and communications, drafting official letters and business correspondence as required.
• Facilitate communication between the CEO and various departments, handling confidential and sensitive information with discretion.
• Prepare and organize reports, presentations, and briefing materials, collecting and consolidating data from different departments.
• Maintain and organize the CEO's files, documents, and records, ensuring accuracy and accessibility.
• Arrange business travel, including flights, hotels, transportation, and detailed itineraries, coordinating with internal and external parties.
• Provide administrative support for executive assignments and special projects.
• Communicate professionally with Board members, executive management, clients, partners, and government entities, representing the CEO's office.

Qualifications and Experience

• A minimum of 2-5 years of experience in an executive assistant or similar high-level administrative support role.
• Demonstrated ability to manage complex schedules and prioritize tasks effectively.
• Strong organizational skills with meticulous attention to detail in documentation and record-keeping.
• Excellent written and verbal communication skills for drafting correspondence and facilitating stakeholder interactions.
• Proven ability to handle confidential and sensitive information with the highest level of professionalism and discretion.
• Proactive approach to anticipating needs and ensuring efficient executive operations.

Performance Metrics

Success in this role will be measured by key performance indicators including:

• Accuracy and efficiency in managing the CEO's calendar and schedule.
• Timely follow-up and closure of assignments and action items.
• Responsiveness to correspondence, requests, and executive requirements.
• Quality and effectiveness of meeting organization and executive materials.
• CEO and stakeholder satisfaction.
• Compliance with confidentiality and proper handling of sensitive information.
• Timely preparation of reports, presentations, and required documentation.

Work Environment

This is a full-time position based in Khabra Faran, Riyadh, Saudi Arabia, requiring a dedicated presence to support the CEO's office and Madar's operational needs.