Production Administrator

About International Maritime Industries

International Maritime Industries is seeking a Production Administrator to join their team. This full-time role involves providing essential administrative and clerical support across various production disciplines within the organization.

Role Overview

The Production Administrator is responsible for supporting all production disciplines, including Structural, Piping, Mechanical, E&I, Commissioning, Coating, and Scaffolding. This role is integral to the efficient operation of the production department, focusing on data management, document control, and direct communication with site personnel. The administrator will also liaise with IFS and IT teams for system troubleshooting and manage day-to-day issues, particularly those involving language barriers among industrial supervisors and workers.

Key Responsibilities

• Receive, collect, duplicate, record, and distribute official documents delivered to the department via IMI official channels.
• Receive, file, record, scan, and distribute personnel-related documents (*, leave requests, medical records, travel requests) through established digital channels such as IFS, AVEVA ERP, and email.
• Collect daily attendance sheets from supervisors, centralize them at the department level, and then scan, file, and record them for future reference.
• Gather daily personnel allocation per project from supervisors and issue weekly, monthly, or on-demand centralized allocation timesheets for project management and cost control.
• Print, duplicate, and distribute project-related documents and documentation as requested by department engineers, maintaining records of all distributed materials.
• Collect and centralize all documents and data related to HSE records, inventory management, office consumables, and tools maintenance from supervisors.
• Synthesize collected data and prepare reports as requested by department leaders, providing general administrative support to the team.

Qualifications and Experience

• A Diploma degree or equivalent is required.
• Candidates should possess 5-10 years of relevant experience.

Required Skills

• Proficiency in data management and entry using company software systems.
• Strong organizational skills for document management and record-keeping.
• Ability to communicate effectively with industrial supervisors and workers, including navigating potential language barriers.
• Capability to liaise with IT teams for system troubleshooting.

Application Information

This is a full-time position. Salary details will be disclosed during the application process.