Senior Project Coordinator

About the Role

UrbaCon Contracting & Trading Company is seeking a Senior Project Coordinator for a full-time position. This role is critical for the successful execution and delivery of complex projects, providing advanced coordination, project management, and communication support. The Senior Project Coordinator will work closely with Project Managers and cross-functional teams, taking on a strategic and leadership-focused role, and will be in direct contact with clients.

Key Responsibilities

• Lead the development and maintenance of comprehensive project plans, ensuring alignment with project goals and objectives.
• Proactively identify risks and bottlenecks, providing mitigation strategies to keep projects on track.
• Ensure timely delivery of project milestones, adhering to budgets, timelines, and quality standards.
• Serve as a key liaison between multiple teams, including clients, architects, engineers, subcontractors, and suppliers, to facilitate seamless communication and collaboration.
• Drive the coordination of resources across departments, ensuring teams are aligned and working towards common project goals.
• Oversee the creation and distribution of high-level project documentation, such as project charters, contracts, permits, drawings, and correspondence, organizing and updating records for accuracy and accessibility.
• Present clear, concise, and actionable reports to senior management and stakeholders.
• Schedule and facilitate project meetings, including kickoff meetings, progress meetings, and coordination meetings, documenting minutes and action items to track progress and decisions.
• Support the allocation of resources across multiple projects, including labor, equipment, and materials, coordinating deliveries and logistics.
• Assist in the identification and resolution of resource constraints or conflicts.
• Manage project-related budgets and timelines with a focus on optimizing resources to improve efficiency.
• Prepare and distribute project reports and status updates to project stakeholders, including progress reports, milestone tracking, and risk assessments.
• Assist in monitoring project budgets, tracking expenses, and reporting on financial performance, identifying variances and contributing to cost control efforts.
• Identify and assess project risks, such as safety hazards, schedule delays, and budget overruns, developing risk mitigation strategies and contingency plans.
• Manage change requests and variations to project scope, assessing impacts on schedule, cost, and resources, and coordinating with stakeholders to implement approved changes.
• Monitor and enforce quality control standards and procedures, conducting inspections and audits to ensure workmanship and materials meet project specifications and industry standards.
• Establish and enforce quality control measures across all stages of the project lifecycle.
• Closely monitor project spend against budget, identifying discrepancies, and initiating corrective actions as needed to avoid budget overruns.

Candidate Profile

The ideal candidate will have experience managing multiple projects concurrently, enhancing team collaboration, and applying best practices in project management to drive efficiency and outcomes. This role requires an individual capable of taking on a more strategic and leadership-focused position than a standard Project Coordinator.