Executive Secretary

About Dar wa Emaar

Dar wa Emaar is seeking an Executive Secretary to join their team in Al Khobar, Eastern Region. This is a full-time position requiring 2-5 years of relevant experience.

Role Overview

The Executive Secretary provides comprehensive administrative support to the CEO, ensuring efficient management of schedules, communications, and documentation. This role involves coordinating meetings, managing correspondence, and facilitating travel arrangements to support executive operations.

Key Responsibilities

• Manage the CEO’s calendar, including appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, ensuring all necessary arrangements and documents are prepared in advance.
• Organize business travel arrangements, including flights, accommodation, transportation, and itineraries.
• Prioritize requests and manage scheduling conflicts to ensure effective utilization of the CEO’s time.
• Prepare, review, and format professional correspondence, reports, presentations, letters, and other executive documents.
• Handle incoming and outgoing communications on behalf of the CEO when required.
• Maintain an organized filing system for executive documents, records, and correspondence.
• Ensure the accuracy, confidentiality, and timely distribution of official documents.
• Prepare meeting agendas, briefing materials, and supporting documents.
• Attend meetings when required, record minutes, and document key decisions and action items.
• Follow up with relevant departments and executives to ensure timely completion of assigned actions.
• Coordinate board meetings, executive committee meetings, and other high-level engagements as required.

Required Experience

• Candidates should possess 2-5 years of experience in an executive secretarial or similar administrative support role.

Work Type and Location

This is a full-time position based in Al Khobar, within the Eastern Region.