Document Controller

About Esnad Contracting

Esnad Contracting is seeking a Document Controller to join their team in Riyadh, Saudi Arabia. This full-time role is essential for maintaining organized and accessible documentation within the company's operations.

Role Overview

The Document Controller will be responsible for managing both physical and electronic records, ensuring the integrity of filing systems, and guaranteeing that all documents are securely stored and readily available. This position supports daily operations by efficiently processing, tracking, archiving, and coordinating documents across various internal departments.

Key Responsibilities

• Scan, digitize, classify, and index documents to maintain accurate and accessible records.
• Maintain physical and electronic filing systems in accordance with established company procedures.
• Register and track documents received, issued, transferred, and archived.
• Retrieve and provide requested documents to authorized employees and departments in a timely manner.
• Ensure documents are correctly labeled, filed, stored, and preserved throughout their lifecycle.
• Maintain document registers, filing logs, and tracking records, ensuring accuracy and completeness.
• Coordinate with various departments to ensure timely submission and proper organization of documents.
• Support document preparation, printing, photocopying, scanning, and distribution tasks.
• Monitor office stationery and document-related supplies, coordinating replenishment requests as needed.
• Follow document control, retention, and archiving procedures while safeguarding confidential information.

Required Experience and Qualifications

• A minimum of 2 to 5 years of experience in a document control or similar administrative role.
• Demonstrated ability to manage and maintain comprehensive filing systems.
• Proficiency in document management software and office applications.

Skills and Attributes

• Strong organizational skills and meticulous attention to detail.
• Excellent communication and coordination abilities.
• Ability to handle confidential information with discretion.
• Proactive approach to problem-solving and process improvement.

Location and Work Type

This is a full-time position based in Riyadh, Saudi Arabia. The role requires on-site presence to manage physical and electronic documentation effectively.