Project Administrator

About the Role

Khidmah is seeking a Project Administrator to join its Integrated Facilities Management (IFM) team in Riyadh, Saudi Arabia. This full-time role involves providing administrative and operational support to the Facilities Manager, ensuring coordination across project teams, Head Office, clients, and internal departments.

Key Responsibilities

• Provide administrative support to the Project Manager, including managing project records, reporting, document control, and daily administrative tasks.
• Prepare and verify daily and monthly staff timesheets, maintain attendance records, and support processes for onboarding, leaves, and staff mobilization/demobilization.
• Raise and track Purchase Requisitions (PRs) within SAP, follow up with suppliers, and monitor orders through to completion.
• Coordinate with various departments such as HR, Finance, Procurement, HSE, and Operations to ensure smooth project workflows.
• Maintain weekly and monthly project reports, arrange meetings, prepare agendas and minutes, and track action items.
• Ensure strict confidentiality and adhere to company policies regarding HSE, Information Security, and Business Continuity.

Qualifications and Experience

• A Diploma or Bachelor’s degree in Business Administration or a related field is required.
• A Facility Management certification is considered an advantage.
• Candidates should have 3–5 years of experience as an Administrative Officer, preferably within the Facility Management (FM) industry.

Work Environment

This position is based in Riyadh, Saudi Arabia, and operates within Khidmah's IFM team, requiring close collaboration with various internal and external stakeholders.