Admin Assistant ITP Saudi

About ITP Media Group and the Role

ITP Media Group is seeking an Admin Assistant to join its team in Riyadh, Saudi Arabia. This is a full-time position designed for candidates with 0-1 years of experience, providing essential administrative and operational support to the ITP Saudi office.

Role Overview

The Admin Assistant will play a central role in ensuring the efficient functioning of the ITP Saudi office. This position supports various office functions across ITP’s portfolio of brands, focusing on workflow management, accurate reporting, and seamless coordination among internal teams, clients, and stakeholders.

Key Responsibilities

• Provide comprehensive administrative support to the ITP Saudi team, including documentation, scheduling, reporting, and general office administration.
• Prepare commercial materials such as proposals, presentations, booking forms, and contracts as directed by the sales team.
• Maintain accurate sales records, CRM updates, and client databases.
• Source, organize, and synthesize information from multiple internal systems and stakeholders.
• Support month-end closing processes, reporting, and revenue tracking.
• Assist with post-campaign reporting and analysis for advertisers and partners.
• Support relevant commercial teams with day-to-day account administration and act as a key point of coordination between internal departments.
• Assist the team during peak periods, leave cover, or high-volume commercial cycles as required.
• Support the planning, coordination, and administration of ITP Saudi projects, events, awards, and activations.
• Assist with client communication, follow-ups, and internal coordination to ensure high service standards.

Required Skills and Experience

• Proven proficiency in providing administrative support, including scheduling, reporting, and general office tasks.
• Demonstrated ability to prepare commercial materials such as proposals, presentations, and contracts.
• Experience in maintaining accurate sales records, CRM systems, and client databases.
• Capability to source, organize, and synthesize information from various internal systems and stakeholders.
• Familiarity with internal systems such as Trello, Zoho, Google Drive, Magnet, and CRM tools is beneficial; training will be provided.
• Understanding of internal order approval processes, paperwork requirements, and key internal contacts is an advantage; training will be provided.
• Ability to support month-end closing processes, reporting, and revenue tracking.
• Experience level: 0-1 years in a relevant administrative or support role.

Work Environment

This full-time position is based in the ITP Saudi office in Riyadh, Saudi Arabia, operating within a dynamic environment that requires coordination across multiple internal departments and external stakeholders.

Application Process

Candidates who meet the above requirements are encouraged to apply.