Document Controller

About AECOM

AECOM is a global infrastructure consulting firm focused on delivering a better world through its work. The company partners with clients to address complex challenges and build lasting legacies. With a global team of over 50,000 professionals, AECOM delivers projects that create positive and tangible impacts worldwide.

The Role of Document Controller

AECOM is seeking a Document Controller to join its team in Riyadh. This full-time position requires a minimum of 10 years of professional experience. The Document Controller will be responsible for managing and maintaining accurate records and project-related information, ensuring proper document control, and facilitating timely distribution of correspondence.

Key Responsibilities

• Manage and maintain accurate records and data using Excel and Aconex platforms.
• Prepare, organize, and track documents, reports, and project-related information.
• Ensure proper document control and timely distribution of project correspondence.
• Maintain accurate Excel trackers, databases, and reports.
• Coordinate with internal teams and project stakeholders to ensure smooth document flow.
• Monitor document status, submissions, approvals, and revisions through Aconex.
• Prepare regular reports and updates for management.
• Ensure all documentation is maintained in line with company and project requirements.
• Administer the company's quality assurance program procedures to maintain compliance and documentation integrity.
• Manage document production, including reproduction of drawings and technical materials for production teams and organizational staff.

Qualifications and Requirements

• Minimum of 8 years of professional experience in document control, records management, or a related field.
• Advanced proficiency with the Aconex platform, including document management, tracking, and distribution workflows.
• Expert-level competency in Microsoft Excel, including advanced formulas, data management, database administration, and reporting capabilities.
• Demonstrated expertise in establishing and maintaining comprehensive document control systems and protocols.
• Proven ability to manage complex document workflows and ensure strict adherence to quality assurance standards.
• Exceptional organizational and records management capabilities with meticulous attention to detail and accuracy.
• Strong written and verbal communication skills with demonstrated ability to coordinate effectively across multiple stakeholder groups.
• Ability to work independently, manage competing priorities, and execute multiple complex tasks with precision.
• Proficiency in document production and technical material reproduction processes.

Application Process

The salary for this position will be disclosed during the application process. Interested candidates are encouraged to apply.