Office Administrator

About Calo

Calo is an application that provides personalized meal plans through nutritional algorithms, developed by chefs, nutritionists, and software engineers. Launched in Bahrain in 2019, Calo has expanded to six countries, delivered millions of meals, and is now extending its mission of making healthy living accessible to retail and other sectors. The company aims to address significant health challenges with global ambitions.

The Role of Office Administrator

Calo is seeking an Office Administrator in Riyadh to support daily HR administrative and operational activities. This full-time role involves close collaboration with the HR and Operations teams, focusing on employee administration, third-party manpower coordination, accommodation, documentation, and general operational HR support. The ideal candidate will be organized, proactive, and capable of ensuring tasks are completed smoothly and on time through effective stakeholder follow-up.

Key Responsibilities

• Support day-to-day HR administrative and operational activities.
• Assist with employee onboarding and offboarding processes, including documentation and administrative procedures.
• Coordinate and follow up on third-party manpower requests with relevant agencies.
• Support manpower accommodation requests, employee movements, maintenance concerns, and coordination with accommodation providers.
• Coordinate and follow up on Baladiyah cards and other required employee documentation.
• Support Iqama, work permit, and other government-related requirements in coordination with the Government Relations team.
• Maintain accurate employee records, trackers, and HR documentation.
• Support attendance, leave, payroll inputs, and other employee-related administrative requirements.
• Coordinate with Operations, HR, Government Relations, Finance, manpower agencies, and other stakeholders on operational requests.
• Follow up on employee and operational requests to ensure timely completion.
• Support workforce mobilization and other HR operational projects as needed.
• Identify opportunities to improve administrative processes and overall service delivery.

Candidate Profile

The successful candidate will demonstrate strong organizational skills and a proactive approach to tasks. The ability to effectively follow up with various stakeholders and ensure smooth, timely completion of administrative and operational activities is essential for this role.

Work Environment and Collaboration

This role is based in Riyadh and operates within a collaborative environment, requiring regular interaction with HR, Operations, Government Relations, Finance teams, and external manpower agencies. The Office Administrator will be integral to supporting the daily functions that enable Calo's operational efficiency.