Procurement Officer

About the Role

REEF Group is seeking an Internal Procurement Officer to join its team in Riyadh, Saudi Arabia. This full-time role involves managing and following up on local procurement activities to support REEF Group and its subsidiaries. The officer will be responsible for processing approved purchase requests, coordinating with local suppliers and internal stakeholders, and ensuring the timely delivery of products, materials, and services according to specifications, quantities, policies, and timelines.

Key Responsibilities

• Process approved internal procurement requests from various departments in accordance with established policies and procedures.
• Review purchase requests to ensure completeness of specifications, quantities, required approvals, and supporting information before initiating procurement activities.
• Communicate with local suppliers to obtain quotations and necessary commercial and technical information.
• Prepare and compare quotations based on price, quality, delivery lead time, payment terms, and other relevant purchasing criteria, then submit recommendations for approval.
• Follow up on the issuance of purchase orders and verify the accuracy of specifications, quantities, prices, and agreed terms.
• Coordinate with local suppliers to monitor order status, delivery schedules, and compliance with agreed timelines.
• Coordinate with warehouses and requesting departments to ensure proper receipt of materials and services as per approved requests.
• Follow up on delays, discrepancies in specifications or quantities, pricing issues, and other procurement-related concerns, escalating them to the Internal Procurement Manager as needed.
• Maintain and update purchase requests, purchase orders, supplier information, and delivery status in relevant systems and records.
• Support the evaluation of local suppliers based on quality, pricing, delivery performance, and responsiveness.
• Coordinate with the Finance department to follow up on supplier invoices, supporting documents, and payments in accordance with approved procedures.
• Prepare periodic reports on purchase requests, open orders, challenges, and procurement-related observations.
• Ensure compliance with the delegation of authority matrix, internal controls, and procurement approval processes.
• Maintain accurate documentation of quotations, purchase orders, invoices, and other procurement-related records.

Additional Responsibilities

• Perform any other duties and responsibilities related to the position as assigned by the direct manager or their delegate.

Qualifications and Experience

• 0-1 years of experience in a relevant field.

Work Environment

This role is based in Riyadh, Saudi Arabia, and is a full-time position within REEF Group. The Internal Procurement Officer will work in a dynamic environment, collaborating with various internal departments and local suppliers to support the Group’s business growth and strategic objectives.

About REEF Group

REEF Group is a fast-growing organization committed to operational excellence and continuous development. Joining REEF Group provides an opportunity to contribute to efficient procurement operations that support the Group’s business growth and strategic objectives.