Sales and Marketing Coordinator

About Boehringer Ingelheim

Boehringer Ingelheim operates within the IMETA Regional Operating Unit, which encompasses six mid-sized Operating Units: India, Turkey, Southern Africa (South Africa & Sub Sahara Africa), Northeast & West Africa, Near East & UAE, Saudi Arabia, Gulf & East Africa (SAGEA). This diverse region is home to over 47 nationalities, fostering a collaborative environment focused on talent development and retention.

The Role

Boehringer Ingelheim is seeking a Sales and Marketing Coordinator for a 12-month fixed-term contract, based in Riyadh. This role will be engaged through a third-party outsourcing partner and will report to the Head of Business Unit. The Sales and Marketing Coordinator will provide essential support to the Marketing, Sales, and Market Access teams, ensuring efficient coordination of events, financial processes, promotional materials, and compliance with company policies. This position requires strong organizational, communication, and analytical skills to manage diverse responsibilities effectively while maintaining attention to detail.

Key Responsibilities

• Manage the end-to-end event planning process, including documentation, approvals, execution, and reconciliation, ensuring compliance with company policies.
• Coordinate travel, accommodation, and visa requirements for Boehringer Ingelheim employees, patient organizations, payers, and Healthcare Professionals (HCPs) attending company-sponsored events.
• Facilitate purchasing, payment processes, and financial reporting for Marketing, Sales, and Market Access activities.
• Monitor budgets, track expenses, process purchase orders (POs), and ensure accurate and transparent financial reporting.
• Collaborate with finance teams to consolidate reports and maintain cost control.
• Liaise with suppliers for the production, supply, and distribution of promotional materials.
• Oversee stock management systems to ensure optimal inventory levels and efficient utilization of materials.
• Serve as the primary point of contact for external vendors, handling communications, quotations, and procurement processes.
• Ensure adherence to Standard Operating Procedures (SOPs) and compliance with company policies in all marketing and procurement activities.
• Identify and implement process improvements to enhance efficiency and cost-effectiveness.

Qualifications and Experience

• 0-1 year of relevant experience.
• Strong organizational skills.
• Effective communication skills.
• Analytical capabilities.
• Ability to manage multiple responsibilities and maintain attention to detail.

Application Process

Interested candidates are invited to submit their applications. Following a review of your CV, suitable candidates will be invited for a screening interview. Boehringer Ingelheim conducts Sanctioned Party List (SPL) screenings for all business relations, including job applicants, to comply with applicable export control laws. This process may involve the processing of personal data in relevant databases, including those of third-party vendors, which may be located or accessible outside the EU. Boehringer Ingelheim is committed to ensuring an adequate level of protection for your personal data.