Administrator

About the Role

Pace | Architecture, Engineering + Planning is seeking a Contract Administrator to join their team in Makkah, Saudi Arabia. This full-time role involves managing and overseeing all aspects of contract administration for construction projects, ensuring compliance with contractual terms and conditions. The Contract Administrator will lead contractual discussions and advise the client on suitable directions and implementation approaches.

Key Responsibilities

• Act as the main point of contact between project stakeholders and contractors for all contractual matters.
• Review, interpret, and manage all project contracts, preparing and actioning contractual letters and correspondences.
• Ensure all project contracts comply with local, national, and international regulations and codes.
• Monitor contract performance and ensure all parties fulfill their contractual obligations.
• Identify and assess potential contractual risks, advising the project team on mitigation strategies.
• Assess and process changes to the original contract scope, including modifications, variations, and additional works.
• Manage cost adjustments related to changes in project scope, ensuring proper accounting and documentation.
• Ensure change orders are clearly documented, agreed upon by all parties, and executed in a timely manner.
• Track and manage claims, disputes, and delays, ensuring timely resolution in accordance with contract terms.
• Act as a liaison for resolving conflicts, disputes, or issues related to contractual terms and conditions.
• Coordinate with project managers to ensure work progresses according to the established contract schedule.
• Collaborate with finance and project teams to track payments, invoicing, and contractual cost management.
• Maintain and update comprehensive records of contract correspondence, change orders, and amendments.
• Prepare reports on the status of contracts, risks, and disputes for senior management and other stakeholders.
• Provide regular updates to senior management regarding financial status, risks, and contract performance.
• Report to the project director and work with project team members to resolve disputes through negotiation, mediation, or legal proceedings if necessary.
• Ensure compliance with terms of insurance, bonds, warranties, and other legal requirements.

Qualifications and Experience

• Bachelor’s degree in Construction Management, Engineering, Civil Engineering, Architecture, Law, or a related field.
• A minimum of 20 years of experience in contract administration.
• Extensive experience in construction supervision for large-scale infrastructure and/or mega projects, preferably within Saudi Arabia or the GCC region.

Work Location

This position is based in Makkah, Saudi Arabia, with potential work in Jeddah.

Employment Type

This is a full-time employment opportunity.

Application Process

Interested candidates are encouraged to apply. Salary details will be disclosed during the interview process.