Administrative Coordinator

About the Role

The Islamic Development Bank is seeking an Administrative Coordinator to join its team in Jeddah. This contract role involves coordinating various activities and streamlining workflow within the VP/DG/Director's Office. The coordinator will also serve as the Secretariat for the Complex/Department, managing meetings and assisting with the annual work plan.

Key Responsibilities

• Provide technical and analytical support for annual work planning and coordinated activities.
• Coordinate periodic Complex/Department meetings, including preparing and issuing agendas and minutes.
• Prepare responses to issues and proposals referred to the Complex/Department.
• Assist in drafting proposals for submission to higher authority.
• Coordinate and follow up on meeting/event organization and logistics.
• Assist in reviewing and processing payment/disbursement requests.
• Follow up on periodic reports, feedback, and resolution of pending issues.
• Cover proceedings of Departmental and specialized Committee meetings.
• Respond to inquiries, coordinate resolutions, and advise on policies and procedures.
• Assist in preparing periodic reports.
• Maintain the VP/DG/Director's calendar and coordinate travel arrangements.
• Handle and prepare correspondence and internal memorandums independently.

Required Qualifications and Experience

• 2-5 years of relevant experience in an administrative or coordination role.
• Demonstrated ability to coordinate various activities and streamline workflows.
• Experience in organizing and recording minutes of meetings.

Skills and Competencies

• Strong organizational and planning skills.
• Excellent communication and liaison abilities.
• Proficiency in drafting correspondence and reports.
• Ability to follow up on pending issues and take corrective actions.

Work Type and Location

This is a contract position based in Jeddah. The role requires working closely with the VP/DG/Director and various Complex/Directorate/Departments.

Application Process

Interested candidates are encouraged to apply. Salary details will be discussed during the recruitment process.