PIMS Analyst

About International Maritime Industries

International Maritime Industries is a leading company based in Ras Tannurah, Eastern Region. We are seeking a dedicated PIMS Analyst to join our team in a full-time capacity. This role is crucial for supporting the entire project lifecycle through effective information management.

Role Overview

The PIMS Analyst is responsible for operating and maintaining the Project Information Management System (PIMS). This involves ensuring the accurate and efficient management of technical documents, drawings, procedures, and vendor data, as well as facilitating smooth workflows for document approvals and timely review cycles across all project phases, from engineering and procurement to construction and commissioning.

Key Responsibilities

• Operate and maintain the PIMS platform to support the full project lifecycle, including engineering, procurement, construction, and commissioning.
• Ensure proper uploading, classification, and archiving of technical documents, drawings, procedures, and vendor data.
• Monitor workflows for document approvals and ensure timely review cycles.
• Collaborate with document controllers, engineers, project managers, and shipyard contractors.
• Set up folder structures, user access permissions, and metadata standards within PIMS.
• Generate reports, track deliverables, and support audits and compliance checks.
• Conduct training for project personnel on the PIMS system.
• Commission Document Management in PIMS, inputting, updating, and maintaining commissioning-related documents such as ITRs, MC certificates, NOEs, RFCCs, RFOCs, SATs, and Punch lists.
• Be involved with system/subsystem breakdown and definition, along with defining Mechanical Completion certificates and Inspection Test Records.
• Enter and validate data for commissioning activities, including subsystem details, punch lists, and test results, ensuring accuracy in PIMS.
• Verify ITRs against field reports, ensuring all engineering items are correctly tagged and linked to systems/subsystems per P&ID drawings.
• Monitor and update punch item statuses (categories A, B, C), ensuring Category A items are cleared before commissioning and Category B items are tracked for post-commissioning resolution.
• Generate and distribute PIMS R4 reports for commissioning progress, including aggregated values per phase for subsystems and packages.
• Support the creation of Discipline Mechanical Completion Certificates (MCC) and Livening Up Notices (LUN) or Notice of Energizing (NOE) by ensuring all ITRs and checklists are complete.
• Prepare summary reports for RFCC and RFOC handovers, highlighting any outstanding punch items.
• Work closely with commissioning engineers, inspectors, and contractors to collect and verify field data, ensuring PIMS reflects real-time project status.
• Assist in preparing commissioning procedures by linking predefined PIMS reports to procedure templates.
• Upload all subsystem documentation breakdown into PIMS for subsequent administration of the mechanical completion process.
• Communicate with stakeholders to clarify Punch list resolutions or certification requirements.
• Maintain traceability of installation and testing data in PIMS, supporting warranty cases and audits.
• Troubleshoot PIMS-related issues and liaise with the IT support team or vendor.
• Support handover of final documentation to the client or operations team upon project completion.
• Work in conjunction with the production team to effectively achieve project requirements.

Experience and Qualifications

• A minimum of 5 to 10 years of relevant experience in Project Information Management Systems.
• Proven experience in operating and maintaining PIMS platforms throughout the project lifecycle.
• Strong understanding of technical document management, including drawings, procedures, and vendor data.
• Experience with commissioning-related documents such as ITRs, MC certificates, and Punch lists.
• Ability to collaborate effectively with various project stakeholders.

Work Environment

This is a full-time position based in Ras Tannurah, Eastern Region, offering an opportunity to work within a dynamic project environment at International Maritime Industries.

Application Process

Interested candidates are invited to apply for this role. Salary details will be discussed during the interview process.