Department Administrator

About the Role

Alfalak Electronic Equipment & Supplies Co. is seeking a Department Administrator to join their team in Al Jubail, Eastern region. This full-time role requires 2-5 years of experience and involves providing comprehensive administrative and technical support to a department of approximately 20 individuals.

Key Responsibilities

• Manage office administration activities for the department, including proactive organization and maintaining office flow.
• Maintain and organize temporary office locations at Sadara or contractor offices.
• Ensure smooth onboarding for new employees by handling initial administrative activities.
• Raise small purchase orders for equipment, PPE, and other necessities.
• Issue formal communications to contractors as required.
• Organize departmental logistics, such as transportation and meeting conference rooms.
• Coordinate recognition events, lunches, and other departmental gatherings.
• Provide back-up cover for the department's document control technician.
• Assist in organizing training sessions for operators, engineers, and technicians.
• Provide second-line application support, identifying root causes, troubleshooting issues, and restoring proper operation.
• Escalate unresolved application issues to the appropriate solution provider.
• Provide Project, MOC, and Work Order support and technical assistance within the Engineering System Design Environment.
• Maintain document, data, and deliverable-format standards with discipline SMEs and ensure requirements are included in documents for internal and external engineering work.
• Coordinate with IT to improve engineering-application performance and maintain compatibility with corporate software and hardware infrastructure.
• Provide engineering-system access in accordance with intellectual-property requirements.
• Ensure compliance with EH&S guidelines, regulatory requirements, and permit requirements.
• Perform other job-related activities as requested by the immediate supervisor or manager.

Qualifications and Experience

• A minimum of 2-5 years of relevant experience is required for this position.
• Demonstrated ability to perform office administration activities efficiently.
• Experience with raising purchase orders and managing logistics.
• Familiarity with formal communication protocols.

Required Skills

• Strong organizational and proactive planning skills.
• Ability to maintain professional and technical knowledge through continuous learning.
• Proficiency in application support, troubleshooting, and issue resolution.
• Attention to detail in maintaining document and data standards.
• Effective coordination skills with various departments, including IT.
• Understanding of EH&S guidelines and regulatory compliance.

Work Environment

This is a full-time position based in Al Jubail. The role requires matching department work hours, which may include some overtime.

Application Process

Salary for this position will be disclosed during the interview process.