Document Control Specialist

About Jensen Hughes

Jensen Hughes is recognized for its leadership in fire protection engineering, a legacy maintained since 1939. The company's expertise extends to security and risk-based fields, including accessibility consulting, risk analysis, process safety, forensic investigations, security risk consulting, emergency management, and digital innovation. Jensen Hughes focuses on solving complex safety and security challenges to protect lives, property, and reputations. The company emphasizes a culture of trust, integrity, and professional growth, valuing its employees' unique perspectives and talents.

Role Overview: Document Control Specialist

Jensen Hughes is seeking a Document Control Specialist to join its team in Riyadh, Saudi Arabia. This full-time role involves managing the assembly, processing, receipt, and movement of workflows and project administration for diverse projects across the Middle East. The specialist will serve as a central point for project-related information, facilitating communication among project teams, design teams, and regulatory bodies in accordance with project and country requirements. This position supports a wide range of projects within the Kingdom.

Key Responsibilities

• Initiate and manage project workflows, ensuring the establishment, arrangement, and preservation of both paper and electronic documents such as contracts, reports, drawings, and communications, while adhering to standard templates and formats.
• Prepare correspondence for the project and construction management team, including flow-charts, draft letters, and meeting minutes.
• Collect, review, and consolidate statistical and general data into existing reports for internal and external use, and collaborate with project managers to develop new reports and revise current ones.
• Accurately encode and update details in databases and document management systems.
• Maintain accurate and up-to-date documents and perform version management to prevent misunderstandings.
• Ensure that compiled and serialized project details are available for various projects and accessible to project managers at all times.
• Routinely check documents for accuracy and completeness.
• Ensure all documents comply with company standards, industry regulations, site-specific requirements, and legal obligations.
• Prepare correspondence and reports, managing communication flow by taking and relaying messages through various written and oral modes.
• Support the project team in coordinating legal review of contractual documents and facilitate the provision of insurance certificates and company registrations by coordinating with relevant teams across various sites and offices, while confirming and providing document control requirements for all managed contracts.
• Collaborate with colleagues to streamline the document review and endorsement process, maintaining clear communication with the team. Work with the design team to review templates and drawings for consistency.
• Assist project managers and leaders in preparing presentations, ensuring the accuracy and availability of documents in various forms.

Required Experience

• Candidates should possess 5-10 years of relevant experience in document control or a similar administrative role.

Career Development

Jensen Hughes offers continued support from the leadership team, with a measured and flexible approach to daily activities. An established career development framework is in place, which defines expectations and outlines opportunities for professional progression within the firm.

Application Process

Salary for this position will be disclosed during the interview process. Interested candidates are encouraged to apply.