Document Controller

About the Role

Egis is seeking a Document Controller to join its team in Ad Diriyah, Riyadh, Saudi Arabia. This full-time role is central to managing document operations, ensuring efficient information flow, maintaining accurate records, and supporting project teams with robust document control systems. The Document Controller will manage all project-related documentation throughout the complete project lifecycle.

Key Responsibilities

• Establish, implement, and maintain comprehensive document control systems that meet project requirements and organizational standards.
• Receive, log, index, and distribute incoming and outgoing project documents with precision and efficiency.
• Ensure all documents are properly filed, organized, and easily retrievable for authorized team members.
• Coordinate with project team members, engineers, and contractors to collect, review, and process technical documents in a timely manner.
• Maintain strict version control and accurately track all document revisions and updates.
• Prepare and distribute regular document status reports to project stakeholders and management.
• Perform quality assurance checks on all documents to ensure compliance with project specifications and organizational standards.
• Manage and optimize the electronic document management system, providing training and support to users as needed.
• Collaborate with project managers and supervisors to facilitate document access and distribution for design reviews and construction supervision.
• Assist in developing and refining document control procedures and best practices.
• Support project closeout activities by organizing and archiving final documentation.
• Maintain confidentiality and ensure sensitive information is handled appropriately according to regulatory requirements.

Required Experience

Candidates should possess between 5 to 10 years of experience in a relevant document control role. A strong analytical mindset and collaborative approach are essential for this position.

Work Environment

This is a full-time position based in Ad Diriyah, Riyadh, Saudi Arabia. The role requires working within a dynamic team environment, supporting various project teams and stakeholders.