Executive Assistant📣 إعلان

منذ ساعتين تقريبا

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	الرياض

وصف الوظيفة

About the Executive Assistant Role

Oliver Wyman is seeking an Executive Assistant to support Partner-level consultants within its Middle East office in Riyadh. This full-time position requires a professional with 2-5 years of experience to provide comprehensive administrative support.

Key Responsibilities

The role involves providing bilingual (English/Arabic) executive-level administrative support to 1-3 Partner-level consultants. Standard working hours are 09:00 – 18:00, with flexibility for additional hours as needed.

Business Development Support: Build client relationships, understand Partner business goals, lead administrative support for RFPs/tender responses, maintain CRM contact lists and business activities, track sales activity/pipeline, execute follow-up calls, and assist with customized mailings. Prepare documents using Oliver Wyman formatting styles.
Calendaring Management: Maintain diaries for Partners, schedule internal and external meetings, and proactively identify opportunities for scheduling various types of meetings and follow-ups. Assist with scheduling complex projects.
Travel Arrangements: Coordinate travel and accommodation, including booking cars and rail tickets. Liaise with mobility and HR for business visas/work permits. Develop an understanding of Partner scheduling and travel preferences, and coordinate travel efficiently.
Daily Administration: Manage documents and project deliverables, notify staffing and Practice EAs of changes, and manage confidential client information. Act as a central point of contact for administrative needs.
Timesheet and Expense Reporting: Prepare monthly timesheets and expense reports for assigned Partners, or delegate as necessary. Request Purchase Orders (POs) as needed.
Team Support: Provide coverage for absent EAs, offer short-term support during transitions or for new hires, and train new EAs. Participate in team meetings and projects focused on process improvement.

Qualifications and Experience

A minimum of three years of experience in a similar executive assistant role.
Experience in financial services, management consultancy, or a professional services environment is preferred.

Required Skills and Attributes

Proficiency in Microsoft Word, PowerPoint, and Outlook.
Comfortable with Excel.
Strong problem-solving abilities.
Knowledge of CRM systems (Microsoft Dynamics), Google Drive, and SharePoint is advantageous.
Fluency in both English and Arabic is required.
A positive, proactive, and collaborative attitude.
Highly organized, detail-oriented, and capable of working both independently and within a team.
Professional demeanor with tact and the ability to engage with colleagues at all levels.
Strong service focus, dedicated to meeting expectations with high-quality deliverables.
Excellent communication and negotiation skills, effective in multicultural environments.
Maturity, poise, and sound judgment.
Ability to maintain confidentiality.
Strategic thinking ability.
Receptive to constructive feedback and able to incorporate it quickly.
Ability to manage a heavy workload, meet deadlines in a fast-paced environment, and undertake projects to produce quality, timely results.
Self-starter with strong initiative and confidence, able to work with minimal guidance.
Ability to juggle multiple tasks, prioritize, and manage time effectively.
Flexible, hard-working, cost-conscious, and results-driven.
Committed to contributing to the company culture.