HR/ GR Assistant (Saudi National)

About Systra

SYSTRA is a global engineering and consultancy group specializing in public transport and sustainable mobility. With over 10,300 employees, SYSTRA designs safe and sustainable transport solutions to connect people and facilitate access to employment, education, and leisure worldwide. For 65 years, the Group has supported cities and regions in developing, improving, and modernizing their infrastructure and transport systems across the entire project lifecycle, from design to deployment and maintenance. Operating in over 80 countries, SYSTRA generates 74% of its turnover internationally and supports clients in their digital, ecological, and energy transitions.

Role Overview

SYSTRA is seeking an HR/GR Assistant (Saudi National) to join its team in Riyadh. This full-time role involves managing and supporting government-related processes, ensuring regulatory compliance, and maintaining effective coordination with relevant authorities. The ideal candidate will possess practical knowledge of Saudi government platforms, licensing procedures, employee documentation, and labor-related requirements, with 1-2 years of experience.

Key Responsibilities

• Manage the processing, renewal, and follow-up of company licenses, registrations, permits, and official documents with government entities in Saudi Arabia.
• Coordinate with ministries, municipalities, chambers, and other regulatory authorities to ensure timely approvals and compliance.
• Handle employee-related government services, including visa processing, iqama renewals, transfers, labor office transactions, and other immigration-related requirements.
• Utilize and manage transactions through government portals such as Qiwa, Muqeem, Absher, and Mudad.
• Monitor expiry dates of official documents, including commercial registration, municipality licenses, visas, and iqamas.
• Maintain accurate documentation and records of all government transactions, approvals, and correspondence.
• Collaborate with internal teams (HR, legal, finance, administration) to collect required documents and ensure timely submissions.
• Track changes in Saudi labor, immigration, and commercial regulations and support the implementation of compliance requirements.
• Resolve government-related issues and escalations in a timely and professional manner.
• Build and maintain strong working relationships with government officials, external representatives, and service providers.

Qualifications and Experience

• 1-2 years of relevant experience.
• Practical knowledge of Saudi government platforms, licensing procedures, employee documentation, and labor-related requirements.
• Proficiency in using government portals such as Qiwa, Muqeem, Absher, and Mudad.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. SYSTRA is an equal opportunities company, and this position is open to all qualified applicants.