Office Manager

About the Role

Qiddiya Investment Company is seeking an Office Manager to oversee daily office management and provide administrative and project coordination support for the Urban Core development program. This full-time role is based in Riyadh, Riyadh Province, and involves working on an integrated mixed-use development project.

Role Purpose and Context

The Office Manager will ensure efficient office operations, support project teams, and drive effective coordination among internal stakeholders, consultants, contractors, and service providers. The role is critical for maintaining a professional and organized working environment within the project office.

Key Responsibilities

• Manage daily office operations and administrative activities across the project office.
• Coordinate facilities, workspace allocation, supplies, vendor services, and office logistics.
• Maintain a professional, efficient, and well-organized working environment.
• Support onboarding, visitor management, and administrative processes.
• Coordinate meetings, workshops, and stakeholder engagements across multiple workstreams.
• Track actions, decisions, and key deliverables, ensuring timely follow-up.
• Support project reporting, presentations, and documentation management.
• Maintain project calendars, stakeholder contact lists, and communication records.
• Act as a central coordination point between project teams, consultants, and external partners.
• Ensure project documentation is accurately maintained and stored.
• Assist in preparing reports, correspondence, meeting minutes, and executive briefing materials.
• Support procurement, contract administration, travel arrangements, and expense management as required.

Qualifications and Experience

• Candidates should have 5-10 years of experience in an Office Manager role.
• Experience with a client-side developer or international PMC/PMO working on similar mega/gig projects is preferred.

Work Environment

This is a full-time position based in Riyadh, supporting the Urban Core development program. The role requires coordination with various internal and external parties within a dynamic project environment.