Procurement Manager

📣 إعلان

منذ ساعة واحدة تقريباً

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	الرياض

وصف الوظيفة

About the Role

Jones Lang LaSalle IP, Inc is seeking a Procurement Manager for a full-time position in Riyadh. This role focuses on managing the delivery phase of an active project where procurement orders have already been placed. The manager will develop comprehensive tracking systems, maintain consistent communication with vendors regarding delivery schedules, and ensure timely arrival of materials and equipment to support project milestones.

Key Responsibilities

Design and implement comprehensive tracking systems for all outstanding purchase orders, monitoring from current status through final delivery.
Create detailed spreadsheets or dashboards capturing order numbers, item descriptions, quantities, vendors, original delivery dates, updated ETAs, shipping status, and receipt confirmation.
Develop status reporting formats providing visibility of critical deliveries, at-risk items, and completed receipts.
Systematically contact vendors to obtain and verify delivery dates for all outstanding orders.
Establish regular communication with suppliers based on delivery urgency and item criticality.
Send follow-up emails and make phone calls to confirm shipping schedules, obtain tracking numbers, and secure updated delivery commitments.
Request shipping documentation including bills of lading, air waybills, and delivery confirmations.
Obtain confirmed delivery dates from vendors and update project teams on expected arrival timelines.
Compare vendor-committed dates against project schedule requirements and identify gaps or conflicts.
Push vendors to accelerate deliveries when original dates do not align with project needs.
Negotiate revised delivery schedules when delays are unavoidable and communicate impacts to stakeholders.
Monitor vendor communications and shipping status to identify potential delays before they impact the project.
Flag at-risk deliveries immediately and work with vendors to develop mitigation plans.
Escalate significant delays or vendor performance issues to project leadership with recommended solutions.
Track recurring problems with specific vendors and document patterns for future reference.
Provide weekly status reports to project managers showing all deliveries expected in the upcoming period and any items experiencing delays.
Communicate delivery updates promptly when schedules change or new information becomes available.
Participate in project coordination meetings to discuss material status and upcoming deliveries.
Confirm site readiness and receiving capacity before materials arrive.
Notify on-site teams of upcoming deliveries with sufficient advance notice for planning.
Coordinate delivery appointments with vendors and receiving personnel to ensure smooth unloading.
Maintain organized files of all purchase orders, vendor correspondence, shipping documents, and delivery confirmations.
Update tracking systems immediately when materials are received to reflect actual delivery dates.
Document any discrepancies between ordered quantities and delivered quantities.