Office Manager Urban Core (REQ )

About Qiddiya Investment Company

Qiddiya Investment Company is seeking an Office Manager - Urban Core (REQ457) to join their team. This is a full-time position requiring 5-10 years of experience. The role focuses on overseeing daily office management and providing administrative and project coordination support for the Urban Core development program.

Role Overview

The Office Manager will support an integrated mixed-use development, ensuring efficient office operations and effective coordination among internal stakeholders, consultants, contractors, and service providers. The ideal candidate will have experience in an Office Manager role with a client-side developer or an international PMC/PMO, working on large-scale projects.

Key Responsibilities

• Manage daily office operations and administrative activities for the project office.
• Coordinate facilities, workspace allocation, supplies, vendor services, and office logistics.
• Maintain a professional, efficient, and well-organized working environment.
• Support onboarding processes, visitor management, and general administrative tasks.
• Coordinate meetings, workshops, and stakeholder engagements across multiple workstreams.
• Track actions, decisions, and key deliverables, ensuring timely follow-up.
• Support project reporting, presentations, and documentation management.
• Maintain project calendars, stakeholder contact lists, and communication records.
• Act as a central coordination point between project teams, consultants, and external partners.
• Ensure project documentation is accurately maintained and stored.
• Assist in preparing reports, correspondence, meeting minutes, and executive briefing materials.
• Support procurement, contract administration, travel arrangements, and expense management as required.

Qualifications and Experience

• Bachelor's degree or Diploma in Business Administration, Project Management, or a related field.
• 7+ years of experience in office management, project coordination, executive administration, or similar roles.
• Experience supporting large-scale commercial office, mixed-use, real estate, development, construction, or infrastructure projects.

Required Skills

• Strong organizational, stakeholder management, and multitasking skills.
• Proficiency in Microsoft Office Suite, document management systems, and project coordination tools.
• Strong written and verbal communication skills in English.
• Highly organized and detail-oriented.
• Proactive and self-directed work approach.
• Strong interpersonal and coordination capabilities.
• Ability to manage multiple priorities within a fast-paced project environment.
• Professional, discreet, and service-oriented approach.

Application Process

Candidates meeting the above requirements are encouraged to apply for this full-time position.