Office Manager Urban Core (REQ )

About the Role

Qiddiya is seeking an Office Manager for the Urban Core development program in Riyadh, Saudi Arabia. This full-time role involves overseeing daily office management and providing administrative and project coordination support for an integrated mixed-use development. The ideal candidate will have 5-10 years of experience in a similar Office Manager role, preferably with a client-side developer or an international PMC/PMO working on large-scale projects.

Key Responsibilities

• Manage daily office operations and administrative activities for the project office.
• Coordinate facilities, workspace allocation, supplies, vendor services, and office logistics.
• Maintain a professional, efficient, and organized working environment.
• Support onboarding processes, visitor management, and general administrative tasks.
• Coordinate meetings, workshops, and stakeholder engagements across multiple workstreams.
• Track actions, decisions, and key deliverables, ensuring timely follow-up.
• Support project reporting, presentations, and documentation management.
• Maintain project calendars, stakeholder contact lists, and communication records.
• Act as a central coordination point between project teams, consultants, and external partners.
• Ensure project documentation is accurately maintained and stored.
• Assist in preparing reports, correspondence, meeting minutes, and executive briefing materials.
• Support procurement, contract administration, travel arrangements, and expense management as required.

Candidate Profile and Experience

• Bachelor's degree or Diploma in Business Administration, Project Management, or a related field.
• 7+ years of experience in office management, project coordination, executive administration, or similar roles.
• Experience supporting large-scale commercial office, mixed-use, real estate, development, construction, or infrastructure projects.
• Proficiency in Microsoft Office Suite, document management systems, and project coordination tools.
• Strong written and verbal communication skills in English.

Required Skills and Attributes

• Strong organizational, stakeholder management, and multitasking skills.
• Highly organized and detail-oriented.
• Proactive and self-directed.
• Strong interpersonal and coordination capabilities.
• Ability to manage multiple priorities within a fast-paced project environment.
• Professional, discreet, and service-oriented approach.

Work Environment

This role is based in Riyadh, Riyadh, Saudi Arabia, and operates on a full-time basis within the Urban Core development program. The position requires effective coordination between internal stakeholders, consultants, contractors, and service providers to ensure efficient office operations and project support.