Secretary Document Controller & Admin

About the Opportunity

Acwa NOMAC is seeking a dedicated Secretary Document Controller & Admin to join our team in Saudi Arabia. This full-time position is crucial for maintaining efficient information flow and requires a professional with 13 years of relevant experience in documentation management and administrative support.

Role Overview

The primary objective of this role is to provide comprehensive documentation management support to the plant technical teams. This involves meticulous filing, archiving, database management, and retrieval processes, all conducted through ACWA NOMAC’s established document management system. The role ensures timely and effective documentation control, strictly adhering to defined company policies and procedures.

Key Responsibilities

• Conduct registration, classification, scanning, filing, and transmission of electronic files, physical paper copies, financial documents, invoices, and plant procedures to ensure proper tracking.
• Operate filing units, including receiving requests for file withdrawals, verifying authorization, retrieving files, and recording their movement to ensure proper follow-up and prompt return.
• Open new files as requested, providing appropriate reference numbers and updating filing lists for periodic circulation to concerned departments.
• Ensure the maintenance of a proper sequential numbering system for all documents to facilitate easy retrieval and management of information in accordance with NOMAC’s procedures.
• Recommend optimal solutions to improve document management control procedures for plant activities.

Operational Compliance and Support

• Adhere to all relevant organizational and departmental policies, processes, standard operating procedures, and instructions to ensure consistent work standards.
• Contribute to the identification and implementation of change initiatives, programs, and projects in line with the organization’s standards.
• Comply with all relevant health, safety, security, and environmental procedures, instructions, and controls to guarantee employee safety and environmental compliance.
• Perform any other duties as required by the line manager.

Required Experience

Candidates for this role must possess a minimum of 13 years of experience in a document control, secretarial, or administrative support capacity, ideally within a technical or plant environment.

About Acwa NOMAC

Acwa NOMAC is committed to operational excellence and maintaining high standards across all its plant activities. This role is integral to supporting the technical teams through meticulous and compliant documentation management, contributing to the overall efficiency and success of our operations.