Administrative Data Entry File Clerk📣 إعلان

منذ ساعتين تقريبا

	نوع العقد	دوام كامل
	طبيعة الوظيفة	عن بُعد
	الموقع	المدينة المنورة

وصف الوظيفة

About the Role

TalentPR is seeking a detail-oriented Administrative Data Entry File Clerk to join our team in Medina, Al Madinah, Saudi Arabia. This full-time role is crucial for maintaining organized business operations and delivering exceptional service. The position focuses on managing records, accurately entering data, and ensuring efficient information flow within a remote work environment.

Key Responsibilities

Receive and process files from various sources, including shared inboxes, portals, internal ticketing tools, and cloud folders.
Confirm document types, required fields, signatures, and attachments for all incoming records.
Index each record using standard metadata such as client/project ID, date, document category, version, and region.
Apply standardized naming conventions and folder structures to ensure consistent organization.
Convert document formats as needed, including PDF merge/split, image-to-PDF conversion, compressing files, and version labeling.
Maintain controlled libraries for final, draft, and archived documents, including the application of retention tags.
Perform daily spot checks to identify duplicates, misfiles, missing pages, and unreadable scans.
Flag exceptions and route them to the correct owner with clear, concise notes.
Maintain error logs and contribute to process improvements aimed at reducing rework.
Handle sensitive records with strict access controls and maintain confidentiality.
Adhere to retention schedules, legal hold instructions, and deletion/archival rules.
Support audits by efficiently retrieving records and documenting chain-of-custody steps.
Coordinate with HR, Finance, Operations, Legal, and Customer teams to clarify file requirements.
Provide status updates on backlog, turnaround time, and issues identified during processing.

Tools and Systems

The successful candidate may utilize various tools and platforms, including cloud storage solutions (*, Google Drive, SharePoint, Dropbox), document processing tools (*, Adobe Acrobat or equivalents), spreadsheets, ticketing systems (*, Jira, Asana, ServiceNow), e-signature platforms, and basic office productivity tools.

Performance Metrics

Performance in this role will be evaluated based on metrics such as accuracy rate (misfile/metadata error rate), turnaround time from receipt to filing, backlog size and daily throughput, audit retrieval speed and completeness, and compliance adherence (access control, retention tagging).

Qualifications and Experience

0-1 years of experience in records management, administrative support, clerical work, or document control (preferred).
Strong attention to detail and the ability to consistently follow naming and filing rules.
Comfortable handling confidential information and adhering to strict procedures.
Basic computer proficiency, including familiarity with file systems, spreadsheets, PDF documents, and collaboration tools.