Executive Assistant

📣 إعلان

منذ ساعتين تقريبا

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	السعودية

وصف الوظيفة

About the Role

Hitachi is seeking an Executive Assistant to provide comprehensive support to one or more executives. This full-time role involves managing day-to-day office activities and handling confidential business and personnel information. The ideal candidate will have 5-10 years of experience in a similar capacity.

Key Responsibilities

Obtain and organize information for conferences, speeches, and reports as requested by executives.
Perform editing, proofreading, formatting, document design/production, form filling, and data entry tasks.
Schedule and coordinate meetings, manage diaries, and arrange travel.
Receive and relay telephone messages from internal and external sources.
Manage executive time and interactions with internal and external contacts.
Organize and service meetings, including producing agendas and taking minutes.
Prioritize workloads and implement new procedures and administrative systems.
Liaise with relevant organizations and clients, and log or process bills and expenses.
Act as a receptionist, meeting and greeting clients and visitors, and directing them to appropriate departments or individuals.
Answer telephones and respond to inquiries via telephone or email.
Book meeting rooms, set up conference calls, and take messages and minutes during meetings.
Perform administrative tasks such as filing, photocopying, writing emails, memos, and letters.
Implement and/or develop office procedures and record systems.
Manage database entry and client files.
Order and maintain supplies, and document financial information.
Organize and distribute messages.
Make and confirm travel arrangements.
Prepare and mail outgoing correspondence.
Maintain confidential department files and records.
Perform routine bookkeeping tasks and assist with presentations and reports.
Ensure compliance with applicable external and internal regulations, procedures, and guidelines.
Uphold Hitachi Energy's core values of safety and integrity, taking responsibility for actions and caring for colleagues and the business.

Required Qualifications and Skills

Proven ability to be proactive and use initiative to identify and complete necessary tasks.
Proficiency in standard software packages, including Microsoft Office.
Aptitude to learn bespoke software packages as required.