Job Purpose:To provide high-level administrative and secretarial support to the National Sales Manager by handling correspondence, scheduling, documentation, and coordination tasks, ensuring smooth daily operations and effective communication within the sales division and with external stakeholders.
Responsibilities and Duties:- Manage the National Sales Managers calendar, schedule meetings, and coordinate appointments.
- Organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Screen phone calls, emails, and visitors; handle routine inquiries or redirect as appropriate.
- Draft, review, and manage professional correspondence, reports, and presentations.
- Coordinate communication between the National Sales Manager and internal departments, dealers, and partners.
- Maintain confidentiality and handle sensitive information with discretion.
- Arrange travel bookings, accommodations, transportation, and visa documentation for business trips.
- Prepare detailed travel itineraries and expense reports.
- Maintain organized records of sales reports, dealer communications, and internal documents.
- Ensure timely filing and retrieval of contracts, approvals, and confidential materials.
- Track submission deadlines and ensure timely completion of assigned administrative tasks.
- Assist in compiling sales performance reports and other documentation requested by the manager.
- Support the preparation of PowerPoint presentations and data summaries.
- Follow up with the sales team on pending tasks and deadlines as requested by the manager.
Education:Diploma or Bachelor's degree in Business Administration, Office Management, or related field.
Experience:35 years of experience in a secretarial or executive assistant role. Experience supporting a senior executive or sales department is preferred.
Competencies:- Strong organizational and time management skills.
- High level of professionalism and confidentiality.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Attention to detail and ability to manage multiple tasks simultaneously.
- Positive attitude and ability to work under pressure.
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