Executive Secretary📣 Job Ad

Role
As Executive Assistant, you will provide high-level administrative support to the Senior Logistics Director at Trojena. This position requires an organized, proactive, and detail-oriented professional who can handle a wide variety of administrative and executive support tasks, manage projects, and coordinate logistics activities. The role involves managing schedules, organizing meetings, preparing reports, coordinating communications, and assisting with strategic logistics initiatives that align with the project's vision for a sustainable and innovative Logistics network.

Responsibilities:

• Provide comprehensive administrative support to the Senior Logistics Director, including calendar management, scheduling meetings, and handling travel arrangements.
• Coordinate and prioritize daily activities, ensuring the Senior Logistics Director is prepared for meetings, presentations, and other engagements.
• Prepare, edit, and proofread correspondence, reports, and presentations for internal and external stakeholders.
• Handle sensitive and confidential information with discretion and professionalism.
• Serve as the primary point of contact between the Senior Logistics Director and internal/external stakeholders, including senior management, department heads, and external partners.
• Coordinate logistics-related communications, ensuring clarity, timely responses, and alignment with the project's strategic goals.
• Assist in the planning, coordination, and execution of logistics projects and initiatives, tracking project milestones and deadlines.
• Liaise with other departments and teams within the project to ensure smooth implementation of logistics and transportation plans.
• Monitor project timelines, budgets, and resources, providing updates and recommendations to the Senior Logistics Director as needed.
• Compile and analyze data related to logistics operations, creating reports and presentations for management meetings.
• Assist in preparing regular updates and reports on the progress of logistics projects and key performance indicators (KPIs).
• Organize travel arrangements for the Logistics Director, including flight bookings, hotel accommodations, and transportation logistics for business trips.
• Coordinate logistics for events, conferences, and meetings involving the Logistics Director, ensuring all logistical needs are met.
• Assist in managing external events or site visits by preparing materials, coordinating schedules, and ensuring all details are arranged in advance.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Logistics, or a related field (preferred).
• Minimum of 5 years of experience in an executive assistant or administrative support role, preferably in logistics, transportation, or related industries.
• Experience supporting senior executives, including managing complex calendars, travel arrangements, and multi-faceted projects.
• Proven ability to manage a high-volume workload, prioritize tasks, and handle multiple deadlines simultaneously.
• Familiarity with logistics or supply chain management is highly desirable.
• Strong organizational and time-management skills, with the ability to prioritize and multitask effectively.
• Excellent written and verbal communication skills, with the ability to draft professional correspondence and documents.
• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other office management software.
• Strong interpersonal skills with a high level of professionalism and confidentiality.

About DSV:
DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of approximately 75000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and is committed to trading on nature’s terms.

Join Our Team as a Human Resources Specialist!
Are you passionate about serving clients and enhancing employee experiences? MENAISCO is seeking a talented HR Specialist to manage human resource procedures and support our workforce.

Key Responsibilities:

• Act as the focal point between clients and employees.
• Handle employee communications and relations; resolve requests.
• Maintain complete project employee data.
• Facilitate processes such as Visa, Iqama, vacations, air tickets, and medical insurance.
• Create, implement, and evaluate HR policies, procedures, and structures.
• Manage health insurance programs and government processes for employee hiring.
• Design and implement effective training and development plans.
• Conduct quarterly and annual employee performance reviews.
• Ensure all employee records are maintained and updated.
• Support the recruitment process and track hiring needs.

Requirements:

• Bachelor’s degree in Business Administration, Human Resources, or related field.
• 35 years of experience in a similar role.
• Strong knowledge of labor legislation and payroll processes.
• Excellent verbal and written English communication skills.
• Strong problem-solving and time management abilities.
• Proficient in MS Office and HR reporting.

Benefits:
- Medical insurance

Join a Leading MNC in the Oil & Gas Sector!
We are excited to announce an opportunity for an experienced HR Manager to become part of a prominent multinational corporation (MNC) in the Oil & Gas Engineering, Procurement, and Construction (EPC) sector, located in Al Khobar, Saudi Arabia.

Key Responsibilities:
- Develop and implement HR strategies tailored to the Oil & Gas sector.
- Oversee talent management and workforce planning initiatives.
- Ensure compliance with local labor laws and regulations.
- Drive organizational effectiveness through strategic HR programs.

Key Requirements:
- 1525 years of HR experience, with a strong preference for experience in Oil & Gas EPC companies.
- Proven track record in multinational corporations (MNCs).
- Strong expertise in HR strategy, talent management, and compliance within the Gulf region.

If you meet the criteria and are interested in this challenging role, we encourage you to apply!