Executive Secretary📣 Job Ad
in Kafaat Recruitment
5 days ago
5 days agoShare
 | Contract Type | Full-time |
 | Workplace type | On-site |
 | Location | Al Khobar |
Join KAFAAT Recruitment as an Executive Secretary!
We are seeking an experienced and skilled professional to provide high-level administrative support to senior executives and management, ensuring the smooth operation of daily activities.
Key Responsibilities:
Qualifications:
We are seeking an experienced and skilled professional to provide high-level administrative support to senior executives and management, ensuring the smooth operation of daily activities.
Key Responsibilities:
- Administrative Support:
- Manage the executive’s calendar, schedule appointments, and prioritize tasks.
- Coordinate and arrange meetings, conferences, and events.
- Handle confidential and sensitive information with discretion.
- Communication:
- Act as a liaison between executives, internal teams, clients, and stakeholders.
- Screen and manage incoming calls, emails, and mail.
- Draft, proofread, and edit internal and external communications on behalf of executives.
- Document Management:
- Prepare reports, presentations, and other documents as required.
- Maintain organized records, files, and office documentation.
- Assist in the preparation and management of executive correspondence and presentations.
- Travel Coordination:
- Make travel arrangements, including flights, accommodations, and transportation.
- Prepare detailed itineraries and assist with travel-related logistics.
- Meeting and Event Coordination:
- Organize and attend meetings, taking minutes and ensuring timely follow-up on action items.
- Coordinate company events, conferences, and team-building activities.
- Task Management:
- Assist with project management tasks, including tracking deadlines and ensuring key deliverables are met.
- Handle day-to-day administrative tasks to support the executive's workflow.
- Office Management:
- Oversee office supplies and maintain a tidy, functional work environment.
- Liaise with vendors, contractors, and other external partners as needed.
Qualifications:
- Education: Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
- Experience: Proven experience (3+ years) as an Executive Assistant, Secretary, or in a similar role supporting senior management.
- Skills: Excellent organizational and multitasking abilities, strong communication skills, high level of proficiency with office software, strong attention to detail, ability to work independently and as part of a team, and high degree of discretion and confidentiality.
Requirements
- Open for all nationalities
- Requires 0-1 Year experience
