Human Resources Clerk📣 Job Ad

Join our dynamic Human Resources team as an HR Officer! We are seeking a dedicated and results-oriented individual to take on a variety of HR functions critical to our success.

Responsibilities:

• Support and participate in all recruitment processes, including collecting applications, facilitating candidate assessments (written tests and interviews), negotiating offers, and preparing employment contracts.
• Lead recruitment efforts in coordination with hiring managers.
• Prepare induction frameworks by collaborating with relevant departments to ensure comprehensive onboarding for new staff (local, expatriate, and regional).
• Review job descriptions, cross-check with salary grades, and apply the position classification framework.
• Communicate interview outcomes and process recruitment paperwork for approval.
• Send verbal and written job offers to successful candidates and notify unsuccessful ones.
• Conduct anti-terrorism checks on applicants.
• Coordinate logistics for new staff, ensuring they receive adequate information about the organization, its systems, policies, procedures, and essential resources.
• Set and assess probation periods for new employees properly and timely.
• Collect all required documents from new hires, including degrees and identification.
• Serve as a point of contact for employee inquiries.
• Track all ongoing recruitment activities.
• Participate as an interview panel member as required.
• Ensure recruitment forms and supporting documents get approved, including budgets.

Join Our Team as a Human Resources Officer!
We are seeking a dedicated and results-oriented Human Resources Officer to join our dynamic team at Uni Summer Program. This role is critical in managing HR functions that help shape our workforce. Below are the responsibilities and expectations for this position:

• Support Recruitment Processes: Collect applications, facilitate candidate assessments (written tests and interviews), negotiate offers, and manage employment contracts.
• Lead Recruitment Efforts: Coordinate with hiring managers to execute all recruitment processes.
• Induction Preparation: Develop induction frameworks in collaboration with all relevant departments to ensure a smooth onboarding of new staff.
• Job Description Review: Review job descriptions to ensure compliance with salary grades and position classifications.
• Communication: Inform candidates about interview outcomes and handle all recruitment paperwork for approvals.
• Offer Communication: Verbally and in writing communicate job offers to successful candidates and notify those who were unsuccessful.
• Logistics Coordination: Manage logistics for new staff, ensuring they receive proper onboarding information about the organization and its resources.
• Probation Management: Ensure new staff probation periods are appropriately set and assessed.
• Documentation Collection: Collect all required documentation from new hires, such as degrees, ID cards, and bank account information.
• Employee Engagement: Serve as the primary point of contact for employee queries.
• Ongoing Recruitment Tracking: Keep track of all ongoing recruitment activities.
• Interview Participation: Act as an interview panel member as required.
• Approval Management: Ensure recruitment forms and supporting documents are approved, including budget considerations.

Take this opportunity to make a significant contribution to our HR team and help us find the best candidates to join Uni Summer Program.

Role Overview
The HR Executive plays a critical role in managing the human resources function, including recruitment, employee relations, training, compliance, and performance management. They serve as a bridge between management and employees to foster a positive work environment and ensure organizational goals are met.

Key Responsibilities

• Recruitment and Onboarding:
  • Develop job descriptions and post advertisements on relevant platforms.
  • Screen, shortlist, and coordinate interviews with hiring managers.
  • Facilitate onboarding processes for new hires, including documentation and orientation.
• Employee Relations:
  • Address employee grievances and foster a positive workplace culture.
  • Conduct exit interviews and provide feedback to management.
  • Support the implementation of employee engagement initiatives.
• Training and Development:
  • Identify training needs and coordinate professional development programs.
  • Track and evaluate the effectiveness of training sessions.
• Performance Management:
  • Assist in setting key performance indicators (KPIs) for employees.
  • Conduct periodic performance reviews and provide feedback mechanisms.
• HR Policy Implementation:
  • Ensure compliance with labor laws and organizational policies.
  • Regularly update and maintain employee handbooks and policy documents.
• Administrative Duties:
  • Maintain and update employee records in HR management systems.
  • Oversee payroll processing and benefits administration.
  • Generate HR reports and analytics for management review.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 25 years of experience in HR, with a focus on payroll, compensation, and benefits.
• Strong knowledge of HRIS and payroll software.
• Familiarity with labor laws, tax regulations, and compliance standards.

Skills & Competencies

• Technical Skills: Good knowledge of Microsoft Excel, data analytics, and payroll systems.
• Attention to Detail: Extensive experience handling letters.
• Analytical Thinking: Ability to analyze compensation data and provide actionable insights.
• Communication: Strong verbal and written communication skills for employee and management interactions.
• Problem-Solving: Effective in addressing payroll and benefits-related issues promptly.