Procurement Officer📣 Job Ad

About the Role

Aljomaih Energy & Water is seeking a dedicated Procurement Officer to join their team in Ash Shimasiyah, Al Qassim Province. This full-time role involves upholding core values of Safety, People, Technology, Innovation, and Sustainability. The Procurement Officer will ensure full compliance with Saudi procurement regulations, relevant contract law, industry standards, and HSSE (Health, Safety, Security, and Environment) requirements across all procurement activities.

Key Responsibilities

• Contribute to budget preparation, cost control, and expense tracking, ensuring transparency and value for money.
• Support internal and external audits by maintaining accurate documentation and record-keeping of procurement activities.
• Promote ethical procurement practices, ensuring transparency, fairness, and avoidance of conflicts of interest.
• Prepare and issue inquiries and purchase orders based on manufacturing schedules (ERP-driven) and requisitions for long lead items.
• Lead negotiations with suppliers to secure globally competitive pricing, delivery terms, and contract conditions.
• Manage supplier qualification audits and continuous improvement initiatives.
• Participate in the development of procurement strategies and budgets.
• Maintain ERP data integrity and communicate exceptions that may impact production schedules.
• Document bid tab evaluations and justifications for sole-source procurements.
• Engage with suppliers and stakeholders to mitigate delivery risks, including driving urgent resolutions and effective communication.
• Lead timely resolution of escalated supplier issues by facilitating meetings with technical and operations teams.
• Liaise frequently with Manufacturing, Quality, Engineering, and Design departments.
• Track and manage supplier quality and performance metrics.
• Maintain commercial interfaces with suppliers.
• Manage warranty claims, back-charges, and liquidated damages.
• Identify, assess, and plan for supply chain risks such as sole-sourced materials and long lead times.
• Participate in the new product development process, consulting as a subject matter expert on commodities, costs, lead times, and risks.
• Monitor, communicate, and respond to changing market conditions and business drivers to maximize leverage and minimize risk.

Logistics Management

• Coordinate end-to-end logistics activities, including transportation, customs clearance, and delivery scheduling.
• Ensure compliance with import/export regulations and local authority requirements (*, ZATCA, SFDA, SASO).
• Manage and track inbound/outbound shipments to ensure timely delivery of materials and equipment to project sites.
• Collaborate with suppliers, freight forwarders, and internal stakeholders to resolve delivery delays or discrepancies.
• Maintain accurate logistics documentation, including Bill of Lading (BOL), Packing Lists, and Certificates of Origin.
• Optimize logistics costs through vendor negotiation, consolidation, and route planning.
• Ensure any exemptions are listed, tracked, and shared with the finance team for claiming.

Outline Agreement Management

• Develop, negotiate, and manage long-term Outline Agreements (OAs) with strategic suppliers.
• Monitor OA performance, pricing structures, and contract validity to ensure business continuity.
• Work with the Procurement Committee (PC) to align OAs with approved procurement policies and frameworks.
• Ensure all Outline Agreements are properly linked in the ERP system (*, Oracle/SAP) for smooth PR-to-PO processing.
• Conduct periodic supplier performance reviews and update OA terms accordingly.
• Maintain an OA tracker to monitor expiration dates, contract utilization, and renewal requirements.

Reporting and Continuous Improvement

• Prepare periodic reports on logistics costs, supplier performance, and OA utilization rates.
• Identify process optimization opportunities within logistics and contracting workflows.
• Support localization initiatives in line with Vision 2030 and Local Content targets.

Qualifications and Experience

• Bachelor’s Degree or higher in Engineering or Business Management, or equivalent job experience.
• 5-10 years of experience in a Procurement, Technical, Engineering, Commercial, or Project environment.
• Demonstrated knowledge of commercial purchasing procedures and practices, including negotiation and contract law.
• Familiarity with SAP.