Administrative Coordinator Office of the Director📣 Job Ad

About the Role

Legal Solution Company (LSL) is seeking a full-time Administrative Coordinator to support the Office of the Director of Administration, Operations & Human Resources. This position is based in Dhahran, Eastern, Saudi Arabia, and is ideal for a highly organized, proactive, and detail-oriented professional.

Role Purpose

The Administrative Coordinator will provide essential administrative coordination, management follow-up, reporting, and operational support. The successful candidate will work closely with the Director and coordinate across Human Resources, Corporate Communications, and Operations to ensure that management decisions, plans, initiatives, deadlines, and action items are properly tracked, followed through, and reported effectively.

Key Responsibilities

• Follow up on management decisions, assigned actions, departmental plans, and approved initiatives, providing regular status updates to the Director.
• Maintain a structured tracker for action items, deadlines, responsibilities, pending matters, and completed tasks.
• Manage and follow up on the Director’s administrative agenda, priorities, meetings, deadlines, and action items, ensuring required actions are tracked through completion.
• Prepare clear daily, weekly, and periodic administrative reports, management summaries, and follow-up updates.
• Collect updates and supporting information from relevant departments, identifying delays, pending actions, and matters requiring management attention.
• Support the Director in managing priorities, meetings, appointments, follow-ups, and key deadlines.
• Track action items arising from meetings and ensure timely follow-up with responsible employees and departments.
• Follow up on the implementation of internal circulars, administrative procedures, and management instructions.
• Coordinate with Corporate Communications, Human Resources, and Operations on the progress of approved plans, initiatives, and assigned actions.
• Prepare professional correspondence, meeting notes, follow-up summaries, and draft communications when required.
• Maintain accurate records, proper documentation, and confidentiality of management follow-ups and administrative matters.

Client and Recruitment Coordination

• Serve as the first point of contact for clients, visitors, and candidates arriving at or contacting the office.
• Handle initial client intake by collecting basic information, understanding the general nature of the request, documenting it, and routing it through the approved internal process.
• Follow up on new client requests until they are transferred to the appropriate legal or administrative function or escalated to management for the next action.
• Coordinate recruitment activities, including contacting candidates, scheduling interviews, preparing interview documentation, attending interviews when required, and maintaining recruitment records.
• Compile and prepare attendance, leave, recruitment, and other HR-related administrative reports for management review.

Role Scope and Boundaries

This position is focused on administrative coordination and management follow-up. It is not a legal operations role. The responsibilities do not include assigning legal matters, supervising legal work, managing court cases or hearings, or handling legal filings on government platforms. These specific functions remain within the Legal Operations department.

Candidate Profile

The ideal candidate will possess strong capabilities in administrative coordination, management follow-up, reporting, and operational support. A proactive approach, meticulous attention to detail, and excellent organizational skills are essential for this role. Candidates should have 0-1 years of relevant experience.